County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Monday, November 06, 2017
Time:	11:00 A.m. - 11:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 11:10 a.m., Tuesday, November 6, 2017 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Darrell Younghans	Division 1
Councillor Kevin Wirsta	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Dale Hedrick	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Director of Community Services
Kyle Attanasio	Director of Corporate Services
Phyllis Corbiere	Executive Assistant
Mark Chileen	Director of Public Works
Kaitlyn Kenney	Municipal Intern
Krystle Fedoretz	Planning & Development Officer
Janice Huser	St. Paul Journal
Shaun Dubitz	Intern, Lac La Biche County

2.

Minutes

 

 

• Resolution #CM20171106.1001

  to approve minutes of the October 10, 2017 Council Meeting as presented.

  Carried
• Resolution #CM20171106.1002

  to approve minutes of the October 23, 2017 Organizational  Meeting as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20171106.1003

  to adopt the Bank Reconciliation for the month ending October 31, 2017.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

8.16   Engineering for Moosehills Road

8.17   Indigenous Consultation Policy

8.18   Employment Standards Course

• Resolution #CM20171106.1004

  to adopt the agenda for the Regular Meeting of Council for Monday, November 6, 2017 with the above noted additions.

  Carried

5.

In Camera

In Camera

Kaitlyn Kenney, Municipal Intern, Shaun Dubitz, Finance Intern with Lac La Biche County and Janice Huser, St. Paul Journal left the Council Room at 11:15 a.m. 

Staff members Sheila Kitz, Mark Chileen, Tim Mahdiuk, Kyle Attanasio, Phyllis Corbiere and Krystle Fedoretz were present during the in camera discussions.

Janice Huser, St. Paul Journal, Kaitlyn Kenney and Shaun Dubitz were admitted to the Council Room at 11:22 a.m. 

• Resolution #CM20171106.1005

  to go in camera as per Section 27(a) of the FOIP Act as it relates to land.

  Carried
• Resolution #CM20171106.1006

  to revert to an open meeting.  Time:  11:22 a.m. 

  Carried

6.

Business Arising from Minutes

6.1

Town of St. Paul Fire Services Agreement

 

 

• Resolution #CM20171106.1007

  to rescind Resolution CM20171010.1023 approving the Town of St. Paul Fire Services Agreement for a four year term.

  Carried
• Resolution #CM20171106.1008

  to approve the Town of St. Paul Fire Services Agreement for a one year term ending December 31, 2018. 

  Carried

7.

Delegation

7.1

1:00 p.m. - Jim and Monique McDonald

Jim and Monique McDonald were admitted to the Council Room at 1:15 p.m. to request that Council amend the Land Use Bylaw to allow an increase in their property size from 10 acres to approximately 18 acres.  The delegation informed Council that extending their lot to the south would stop traffic from traveling through their yard to access the south west corner of that property.  The delegation advised Council that there is a beaver dam on the property so access is limited.  Krystle Fedoretz, Planning and Development Officer, informed Council that the request does not comply with the Land Use Bylaw as the maximum number of subdivisions under an agricultural zoning have already been exceeded.

 

The delegation left the Council Room at 1:41 p.m. 

• Resolution #CM20171106.1024

  that administration bring forward an amendment to the Land Use Bylaw for the provision of a notwithstanding clause allowing a subdivision within the Agriculture district of 9.6 acres within Lot C, Plan 8321080 to be consolidated with Lot B, Plan 8321080 in PNW 6-60-10-W4. An Area Structure Plan will not be required.  Motion rescinded at December 12, 2017 Council meeting by Resolution CM20171106.2014.

  Carried

7.2

1:30 p.m. - Henri & Bibiane Foisy

Crystal St. Arnault, Taxation and Assessment and Steven Jeffrey, Public Works Supervisor entered the Council Room at 1:52 p.m. 

Henri & Bibiane Foisy, owners of SW 1-57-10-W4 were admitted to the Council Room at 1:52 p.m. to discuss issues with the undeveloped road allowance on the west side of their property, as well as Road Plan 3625EO running along the north and west of their property.  Mr. Foisy informed Council that there is no gravel on the road and it is being abused with people leaving garbage and tearing up the portion that exists as an undeveloped road allowance.  He maintains the road and requested that the County provide gravel on it.  The road plan at the north end of his property running east and west is so badly chewed up by the quads that vehicles cannot drive down it.  He would like the road plan cancelled and returned to his quarter. 

 

Council was informed that the road plan north of SW 1-57-10-W4 is being used by the Lakeland Snowmobile Club and the road allowance to the west is being used by CNRL. 

 

Reeve Upham left the Council Room at 2:02 p.m.

 

Mr. Foisy requested that Council consider re-instating the road allowance back into the quarter, with a caveat stating that if the County ever needs the road allowance, they can take it back.  Following their presentation, the delegation left the Council Room at 2:06 p.m.   

 

Reeve Upham entered the Council room at 2:06 p.m. 

 

Council requested that administration talk to CNRL and the Snowmobile Club to determine how much the road allowance and Road Plan 3625EO are  being used.  

 

 

• Resolution #CM20171106.1025

  to table the requests to purchase the undeveloped road allowance west of SW 1-57-10-W4 and to close Road Plan 3625EO, pending more information.

  Carried

8.

New Business

8.1

Senior Transportation Grant

• Resolution #CM20171106.1009

  to approve a $1,000 transportation grant for the Mallaig & District Senior Citizens Club.  

  Carried

8.2

2017 Allocation of Recreational Facilities Grants for Community Halls

 

 

• Resolution #CM20171106.1010

  to approve the following 2017 Recreational Facilities Grant Allocations:

  Ashmont Legion	$2,400
  Ashmont Seniors Club	$2,400
  Boscombe Community Hall	$4,600
  Camp Whitney Society	$2,400
  Cork Hall Association	$2,400
  Ferguson Flats Association	$2,400
  Frog Lake Community Club	$2,400
  Haying in the 30’s	$2,400
  Heinsburg Community Club	$4,600
  Lac Sante Family Rec. Society	$1,500
  Mallaig & District Museum	$2,400
  Mallaig & District Seniors	$4,600
  Mallaig Chamber of Commerce	$2,400
  Mallaig Legion	$4,600
  McRae Recreation Centre	$2,400
  St. Lina Senior Dew Drop Inn Club	$2,400
  St. Vincent Recreation Centre	$2,400
  Stoney Lake Community Association	$7,300
  Sugden Community Centre	$2,400
  Riverview Seniors	$730
  Ashmont Ag Society	$4,000
  Elk Point Ag Society - A.G. Ross Arena	$12,500
  Elk Point Ag Society - Livestock Division	$3,000
  Lac Bellevue Rec. & Ag. Society	$4,500
  Mallaig & District Ag Society	$14,500
  St. Lina Ag Society	$3,000
  St. Paul and District Ag Society	$10,000

  Carried

8.3

FCSS Conference - November 8-10

• Resolution #CM20171106.1011

  to approve Councillor M. Fodness to attend the Annual FCSS Conference from November 8 to 10, 2017 in Edmonton.  

  Carried

8.4

Weed/Pest Appeal Board Secretary

• Resolution #CM20171106.1012

  to appoint Tim Mahdiuk as secretary to the Weed/Pest Appeal Board. 

  Carried

8.5

Zone 5 Representative on Provincial ASB Committee

• Resolution #CM20171106.1013

  to endorse Reeve Upham's appointment to the Provincial Ag Service Board Committee for a term of one year. 

  Carried

8.6

Representative for Go East of Edmonton!

• Resolution #CM20171106.1014

  to deny the request from the Go East of Edmonton Committee to appoint a County representative to this committee.

  Carried

8.7

Request for Compensation to Construct Approach

• Resolution #CM20171106.1015

  that the County reimburse the landowner $535.50 to cover the cost of the culvert that was installed, when a second approach was built on the NE 31-57-9-W4.  

  Carried

8.8

Millar Road Crossing Agreement with Muni Corr

• Resolution #CM20171106.1016

  to approve the Crossing Agreement with North East Muni Corr for Range Road 80 in SW 18-57-7-W4, for a ten year period. 

  Carried

8.9

Utility Right of Way Agreement with Muni Corr

• Resolution #CM20171106.1017

  to approve the Utility Right of Way Agreement with North East Muni Corr for the Ashmont-Mallaig Waterline, for a ten year period. 

  Carried

8.10

2018-2019 Strategic Transportation Infrastructure Program - Local Road Bridge Stream

• Resolution #CM20171106.1018

  to submit a 2018-2019 Strategic Transportation Infrastructure Program (STIP) grant application for Bridge File 70105 - NW 6-61-11-W4, RR 120.

  Carried
• Resolution #CM20171106.1019

  to submit a 2018-2019 Strategic Transportation Infrastructure Program (STIP) grant application for Bridge File 02351 - SW 21-58-8 W4, RR 84.

  Carried
• Resolution #CM20171106.1020

  to submit a 2018-2019 Strategic Transportation Infrastructure Program (STIP) grant application for Bridge File 70924 - SE 27-59-11-W4, Twp Rd 594.

  Carried
• Resolution #CM20171106.1021

  to submit a 2018-2019 Strategic Transportation Infrastructure Program (STIP) grant application for Bridge File 01013 in the Hamlet of Riverview.

  Carried

8.11

Engineering for Bridge Files for STIP Grant Applications

• Resolution #CM20171106.1022

  to approve pursuing engineering for the four bridge files being applied for through the Strategic Transportation Infrastructure Program with costs of up to $140,000 to be paid from the 2017 capital budget.  

  Carried

8.12

Emergent Resolution to AAMDC Advocating for Continuation of Ag Society and ASB Funding

Reeve Upham recessed the meeting at 12:09 pm and reconvened the meeting at 1:15 p.m. with all members present.

• Resolution #CM20171106.1023

  to submit an emergent resolution to the AAMDC Resolutions Committee advocating for the continuation of Agricultural Societies and Agricultural Service Board funding beyond the 2017-2018 fiscal year. 

  Carried

8.13

Bareland Condo Association

Council received a request from Shawn Jacula on behalf of the landowners in the Waterton Subdivision at Laurier Lake, to make Poplar Drive a private gated community.   

• Resolution #CM20171106.1026

  that administration bring forward wording to the December Council Meeting to amend the Land Use Bylaw to include a bareland condo association as a permitted use.

  Carried

8.14

Date for CAO Evaluation

• Resolution #CM20171106.1027

  to schedule the CAO Evaluation for Wednesday, December 22, 2017 at 1:00 p.m., as per Section 205.1 of the Municipal Government Act.

  Carried

8.15

Christmas Hours

• Resolution #CM20171106.1028

  to designate December 23 to 26 as Christmas Holidays for 2017, as per policy HR-30.

  Carried

8.16

Moosehills Engineering

• Resolution #CM20171106.1029

  to proceed with engineering with AMEC for stage one of the Moosehills Road, at an estimated cost of $17,000, to be paid from the 2017 budget.

  Carried

8.17

Indigenous Consultation

• Resolution #CM20171106.1030

  to approve Reeve Upham to attend a meeting with the Minister of Indigenous Relations, Industry and other Municipalities to discuss the Indigenous Consultation Framework policy to be held November 7, 2017 in Calgary.

  Carried

8.18

Employment Standards Workshop

 

 

• Resolution #CM20171106.1031

  to approve Kyle Attanasio to attend the Employment Standards Workshop on November 8, 2017 in Edmonton. 

  Carried

9.

Correspondence

10.

Reports

10.1

CAO Report

• Resolution #CM20171106.1032

  to file CAO report as presented. 

  Carried

11.

Upcoming Meetings

12.

Financial

12.1

Budget to Actual

• Resolution #CM20171106.1033

  to approve the budget to actual as of October, 2017.

  Carried

12.2

Listing of Accounts Payable

• Resolution #CM20171106.1034

  to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  20891	October 4, 2017	29577 - 29632	$1,237,071.73
  20913	October 13, 2017	29633 - 29721	$1,440,146.95
  20915	October 13, 2017	29722	$       1,575.00
  20916	October 13, 2017	Direct Deposit	$     96,866.20
  20931	October 25, 2017	29723 - 29805	$   503,109.93
  20933	October 25, 2017	Direct Deposit	$     19,283.74
  20938	October 30, 2017	29806	$     40,635.00

  Carried

12.3

Council Fees

• Resolution #CM20171106.1035

  to approve the Council Fees for the Month of October, 2017 as circulated.

  Carried

13.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  3:38 p.m.

 

These minutes approved this 12th day of December, 2017.

 

 

________________________           ____________________________

Reeve                                                Chief Administrative Officer