County of St. Paul No 19

Council Meeting


Meeting #:
5015- 49 Avenue, St. Paul, AB T0A 3A4

In Camera item to be presented at the meeting. 

In Camera

At the October 10 meeting, Council passed a motion to approve the St. Paul Town and County Joint Fire Services Agreement for a four-year term ending December 31, 2021.  The Town of St. Paul approved the agreement, for a one-year term ending December 31, 2018. 


If Council agrees to approve the agreement for a one-year term, we will require a motion to rescind the motion approving the agreement for a four-year term.  


The agreement is attached as information.  Page 4 of the new agreement will refer to the one year term.

Jim and Monique McDonald will be in to speak with Council about increasing the size of their property.  The owners of Lot B, Plan 8321080 in PNE 6-60-10-W4 are requesting to increase the size of their property to the south.  The subdivision will not comply with the Land Use Bylaw as maximum number of subdivision under an agricultural zoning have already been exceeded.


The only way to accommodate this request would be to create a special provision within the Land Use Bylaw through the use of a notwithstanding clause. 

Henry and Bibiane Foisy, owners of SW 1-57-10-W4, will be in to speak with council about the undeveloped road allowance on the west side of their property as well as Road Plan 3625EO running along the north and west of their property (highlighted in pink).  There are quads, sleds and automobiles using the road allowance leaving garbage and tearing up the portion of road that exists as the undeveloped road allowance.  Vehicles use Road Plan 3625EO however they can only go part way on the north side as the area is very swampy and rough.  Mr. and Mrs. Foisy take care of this area.  They do not want to licence the road allowance.  


They are requesting that Council consider the following options:

1.  Sell the portion of undeveloped road allowance located west of their property

2.  Close all of Road Plan 3625EO in SW 1-57-10-W4 and revert that land back to their title, allowing him to close off access along the north side of his property.

3.  County provide gravel on the undeveloped road allowance to help maintain the portion of road that currently exists.

The Mallaig & District Senior Citizens Club is requesting a travel grant to be used in 2018.  They rented a bus in 2017 to attend the Elk Point Dinner Theatre in March and will be renting a bus again for 2018.  

The proposed breakdown for the allocation of the 2017 Recreational Facilities Grants is attached.  The grant amounts are the same as they have been in the past based on the MSI funding.


Also attached is a summary of the information provided by the community associations.  The percentage figure indicates how much of their utilities and insurance costs are covered by their grant.  

The 2017 Family and Community Support Services Association of Alberta Annual Conference will be held November 8 to 10, 2017 in Edmonton.  Councillor Fodness has expressed interest in attending as she is on the FCSS committee.  Registration for the conference is $425.

The Weed/Pest Appeal Board met for the first time on Friday, November 3rd.  As there is notihng in the legislation about the process for an appeal, administration determined a process mirroring the Subdivision and Development Appeal Board (SDAB). 


At the organizational meeting, Council members were appointed to the board however no secretary was apointed.  Now that we've been through the process, we know we require a secretary for this board.  

Reeve Upham was appointed as the Zone 5 Representative for the Provincial ASB Committee at the Zone 5 meeting on November 2, 2017 in Flat Lake  for a one-year term. 

Go East of Edmonton! has requested that Council appoint a representative to attend their meetings.

The County has been a member with Go East of Edmonton! for a number of years and the County provides the group with funding to advertise and market our community.

Simon Dargis is requesting compensation for an approach he had built on the north side of his property, off of Township Road 580, so that large trucks can enter his property safely.  Total cost to construct the approach is $1690.50.   


Had the County built this approach for Mr. Dargis we would have charged him, as there is already an approach on the property.  

Attached is a standard Crossing Agreement with North East Muni-Corr for the Millar road.  

Attached is a standard Utility Right of Way Agreement with North East Muni-Corr to install the water line within their right of way.  See map attached. 

The Strategic Transportation Infrastructure Program (STIP) provides financial assistance to rural and smaller urban municipalities for developing and maintaining key transportation infrastructure. STIP supports municipalities as they complete projects that improve accessibility and the movement of goods to market, increase opportunities for economic growth and enhance safety and efficiency while extending the life of key transportation infrastructure. 

There are four components within STIP:

1) Local Road Bridge Program

2) Resource Road Program

3) Community Airport Program

4) Local Municipal Initiative

Applications are due November 30th, 2017 for funding in the 2018-2019 fiscal year. 

In accordance with the Strategic Transportation Infrastructure Program criteria, the County requires engineering for the four bridge files it is applying for under the Local Road Bridge stream to be submitted at the time of application no later than November 30th, 2017. 

Agricultural society and Agriculture Service Board (ASB) funding, typically released in June, was significant delayed this year due to a program funding review by Alberta Treasury Board and Finance.

Some ag societies are still awaiting their funding, and the County is still awaiting its ASB funding at the time of this writing. 

At the June Council Meeting, a delegation from Waterton Subdivision at Laurier Lake (Plan 8021891) requested that the County block off one end of poplar drive so the subdivision could only be accessed off of range Road 42, restricting access and slowing traffic down as they travel through their subdivision.  They also requested that Council consider fencing along the north side of the reserve land (Lot 27, Block 1, Plan 8021891) to deter ATV traffic from entering the subdivision.  Council denied the request.


In August, Mr. Jacula, on behalf of the Waterton Subdivision, submitted a request for a gated community.  The letter is attached.


After doing some research, Planning and Development determined that the only way to achieve a gated community is by forming a condo association, which would be at the owners expense.  

Additionally, the County would have to include a "use" within the Land Use Bylaw to accommodate a condo association and Council would determine under which districts to allow this "use".


Krystle Fedoretz will be in to speak with Council about this request.  

As per Section 205.1 of the Municipal Government Act, Council must provide the Chief Administrative Officer with an annual written performance evaluation.

Further to Policy HR-30, Statutory and Other Declared Holidays, the County will provide employees with a minimum of four consecutive days off in December including Christmas Day, Boxing Day and up to two floater days.  The exact dates of this period will be determined annually by Council Resolution.

A copy of the budget to actual will be presented to Council for review.

A listing of Accounts Payable will be provided for Council's review.

Council fees for the past month will be circulated for review.