County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, February 12, 2019
Time:	10:00 A.m. - 3:00 P.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

Present

• Reeve Steve Upham
• Councillor Darrell Younghans, Division 1
• Councillor Kevin Wirsta, Division 2
• Councillor Cliff Martin, Division 3
• Councillor Maxine Fodness, Division 4
• Councillor Dale Hedrick, Division 5
• Councillor Laurent Amyotte, Division 6

Staff Present

• Shelia Kitz, CAO
• Tim Mahdiuk, Director of Community Services
• Kyle Attanasio, Director of Corporate Services
• Phyllis Corbiere, Executive Assistant
• Mark Chileen, Director of Public Works

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1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:05 a.m.

2.

Minutes

• Resolution CM20190212.1001
  Moved By: Councillor Kevin Wirsta

  to approve the minutes of the January 8, 2019 Council meeting with the following correction:

  8.1 - should read Friday, February 24th, not Thursday. 

  Carried

3.

Bank Reconciliation

• Resolution CM20190212.1002
  Moved By: Councillor Maxine Fodness

  to adopt the Bank Reconciliation for the month ending January 31, 2019.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

• Resolution CM20190212.1003
  Moved By: Councillor Cliff Martin

  to adopt the agenda for the Regular Meeting of Council for February 12, 2019 with the following additions:

  8.16  Request for Clay for Alleged Unauthorized Historic Landfill 

  8.17  St. Paul Animal Shelter - Request to Plow Driveway and Garbage Bin

  8.18  Garbage Bins for AG Ross Arena 

  Carried

5.

Closed Session

5.1

Closed Session

Staff - Sheila Kitz, Mark Chileen, Kyle Attanasio, Tim Mahdiuk and Phyllis Corbiere remained in the meeting during the closed session to provide information to Council if required.

• Resolution CM20190212.1004
  Moved By: Councillor Darrell Younghans

  that pursuant to Section 197(2) of the MGA, County Council move into closed session and close the meeting to the public as per Section 27, Division 2, Part 1 of the FOIP Act at 10:09 a.m. 

  Carried
• Resolution CM20190212.1005
  Moved By: Councillor Cliff Martin

  to revert to an open meeting at 10:23 a.m. 

  Carried

6.

Business Arising from Minutes

6.1

Bylaw 2018-28 - Borrowing for Township Road 582

• Resolution CM20190212.1006
  Moved By: Councillor Cliff Martin

  to give second reading to Bylaw 2018-28, Borrowing Bylaw for Township Road 582 with the following amendment:

  Page 2 of the Bylaw - correct the typo which refers to "bringing water to the Hamlet of Mallaig" - replace with "grading and base-paving 2 miles of Township Road 582 from Highway 881 to 57th Street in the Town of St. Paul".  

  Carried
• Resolution CM20190212.1007
  Moved By: Councillor Maxine Fodness

  to give third reading to Bylaw 2018-28.

  Carried

6.2

Bylaw 2019-07 - Fee Schedule Bylaw

• Resolution CM20190212.1008
  Moved By: Councillor Maxine Fodness

  to give third reading to Bylaw 2019-07, Fee Schedule Bylaw.

  Carried

8.

New Business

8.1

County Credit Card

• Resolution CM20190212.1009
  Moved By: Councillor Laurent Amyotte

  to approve Paul Perrier, Regional Director of Emergency Management and OH&S for a County Credit Card for the 2019 Calendar year, as per Policy ADM-77.

  Carried

8.2

Senior Transportation Grant - St. Paul Senior Citizens' Centre

• Resolution CM20190212.1010
  Moved By: Councillor Cliff Martin

  to approve a $1,000 Transportation Grant for the St. Paul Senior Citizens' Centre.

  Carried

8.3

Desna Ukrainian Dance Festival

• Resolution CM20190212.1011
  Moved By: Councillor Dale Hedrick

  to approve a $300 donation for the St. Paul Desna Ukrainian Dance Festival.

  Carried

8.4

St. Paul and District Hospital Foundation Fundraiser

• Resolution CM20190212.1012
  Moved By: Councillor Darrell Younghans

  to provide a silent auction item and purchase a table of 8 for $480 for the St. Paul and District Hospital Foundation Gala on March 2, 2109.

  Carried

8.5

Village of Glendon Pyrogy Bonspiel

• Resolution CM20190212.1013
  Moved By: Councillor Kevin Wirsta

  to sponsor two teams for the Village of Glendon Pyrogy Bonspiel on Saturday March 9th.  

  Carried

8.6

Mannawanis Native Friendship Centre Talent Show

• Resolution CM20190212.1014
  Moved By: Councillor Maxine Fodness

  to approve a silent auction item for the Mannawanis Native Friendship Centre Talent Show/Jamboree to be held March 9.

  Carried

8.7

2019 AUMA Municipal Leaders' Caucus

• Resolution CM20190212.1015
  Moved By: Councillor Kevin Wirsta

  to approve any Councillors who are interested to attend the 2019 AUMA Municipal Leaders' Caucus on March 27 and 28 in Edmonton.

  Carried

8.8

Local to Global Forum

• Resolution CM20190212.1016
  Moved By: Councillor Laurent Amyotte

  to approve Reeve Upham and Councillor Amyotte or alternate, to attend the Local to Global Eastern Alberta Trade Corridor Forum from March 6-8, 2019 in Medicine Hat as it relates to the Alberta HUB Committee.

  Carried

8.9

Sale of Emergency Management Department Ford Escape

• Resolution CM20190212.1017
  Moved By: Councillor Cliff Martin

  to approve the sale of the Emergency Management Department's 2015 Ford  Escape to the Town of St. Paul for $15,500.

  Carried

  Meredith Kerr, St. Paul Journal, entered the Council Meeting at 10:35 a.m. 

  
  

8.10

Elk Point Fire Department - Appointment of Fire Chief Peter Hewitt and Deputy Fire Chief Kent Bernard

• Resolution CM20190212.1018
  Moved By: Councillor Darrell Younghans

  to file for information.

  Carried

8.11

Lafond Waste Water Transfer to Ashmont

• Resolution CM20190212.1019
  Moved By: Councillor Maxine Fodness

  to defer the purchase of a tanker trailer to haul waste water, to budget deliberations.

  Carried

8.12

Approach Installation - N 1/2 NW 22-56-10-W4

• Resolution CM20190212.1020
  Moved By: Councillor Cliff Martin

  to rescind motion PW20190124.1009 denying the request to reduce the invoice for the installation of the culvert on N 1/2 NW 22-56-10-W4.

  Carried
• Resolution CM20190212.1021
  Moved By: Councillor Laurent Amyotte

  to defer a decision on the request to reduce the invoice for the installation of a culvert on N 1/2 NW 22-56-10-W4 to the spring of 2019 when Public Works has the opportunity to inspect the originally approved approach constructed in 2011.

  Carried

8.13

Tender Opening - Cold Mix Asphalt

• The following tenders were received for up to 70,000 tonnes of Cold Mix Asphalt:

  Black Track Paving - $13.25/tonne

  Grynn Contracting Ltd. - $14.10/tonne

  E-Construction Ltd. - $24.97/tonne

  Resolution CM20190212.1022
  Moved By: Councillor Dale Hedrick

  to award the tender to Black Track Paving for up to 70,000 tonnes of Cold Mix Asphalt at a rate of $13.25/tonne. 

  Carried

8.14

Request for Construct Access to Lac Delorme

• Resolution CM20190212.1023
  Moved By: Councillor Maxine Fodness

  to provide the St. Paul Fish and Game Association with a letter of support in principle to accompany their grant application to the Alberta Conservation Association for funding to construct the access road to Lac Delorme and a small parking area.

  Carried
• Resolution CM20190212.1024
  Moved By: Councillor Darrell Younghans

  to table the request to construct the access road into Lac Delorme and the parking lot for more information.  

  Carried

8.15

Potential Sale of Railway Avenue in Mallaig

• Resolution CM20190212.1025
  Moved By: Councillor Laurent Amyotte

  to set the price at $2,000 per acre for the sale of lands to the landowners along Railway Avenue in the Hamlet of Mallaig and that administration obtain a formal quote to do the survey work.

  Carried

7.

Delegation

7.1

11:00 a.m. - Annette Bugnet, CPP Environmental

Annette Bugnett, CPP Environmental, Fire Chiefs Raymond Brousseau, James Preston and Trevor Kotowich and Deputy Fire Chief Henri Thompson entered the Council meeting at 11:00 a.m.

Annette provided the results of the Wildfire Hazard and Risk Assessment for the County of St. Paul.  She informed Council that she visited 56 communities, and only one community was determined to be at a high risk.  She recommended that the next step is educating the public and providing mitigation strategies and how to mitigate their risks for each strategy.  The delegation discussed starting the education process at Block Parties to be held by the FCSS Department this summer at various locations throughout the County.  

The delegation left the meeting at 11:53 a.m. 

Reeve Upham recessed the meeting for lunch at 11:55 a.m. and reconvened at 1:10 p.m. with all members of Council present.

7.2

1:00 p.m. - Public Hearing for IDPs

• Reeve Upham declared the Public Hearing open at 1:10 p.m. 

  Krystle Fedoretz, Planning and Development Officer, informed Council that the Public Hearing has been advertised in accordance with section 606 of the MGA. 

  She then informed Council that the purpose of the Public Hearing is to hear from anyone affected by Bylaw 2019-01 Intermunicipal Development Plan with Lac La Biche County; 2019-02 Intermunicipal Development Plan with MD of Bonnyville; 2019-03 Intermunicipal Development Plan with County of Vermilion River; 2019-04 Intermunicipal Development Plan with Two Hills County and 2019-05 Intermunicipal Development Plan with Smoky lake County. 

  There was no one present to speak in favor of or in opposition to the proposed bylaws and there were no written submissions in favor of or in opposition to the proposed bylaws.  

  One resident was present to listen to the Public Hearing.

  Reeve Upham declared the Public Hearing closed at 1:15 p.m.

  Resolution CM20190212.1026
  Moved By: Councillor Laurent Amyotte

  to give second reading Bylaw 2019-01, Intermunicipal Development Plan with Lac La Biche County.

  Carried
• Resolution CM20190212.1027
  Moved By: Councillor Cliff Martin

  to give third reading to Bylaw 2019-01.

  Carried
• Resolution CM20190212.1028
  Moved By: Councillor Cliff Martin

  to give second reading to Bylaw 2019-02, Intermunicipal Development Plan with the MD of Bonnyville.

  Carried
• Resolution CM20190212.1029
  Moved By: Councillor Maxine Fodness

  to give third reading to Bylaw 2019-02.

  Carried
• Resolution CM20190212.1030
  Moved By: Councillor Darrell Younghans

  to give second reading to Bylaw 2019-03, Intermunicipal Development Plan with County of Vermilion River.

  Carried
• Resolution CM20190212.1031
  Moved By: Councillor Kevin Wirsta

  to give third reading to Bylaw 2019-03.

  Carried
• Resolution CM20190212.1032
  Moved By: Councillor Maxine Fodness

  to give second reading to Bylaw 2019-04, Intermunicipal Development Plan with Two Hills County.

  Carried
• Resolution CM20190212.1033
  Moved By: Councillor Dale Hedrick

  to give third reading to Bylaw 2019-04.

  Carried
• Resolution CM20190212.1034
  Moved By: Councillor Dale Hedrick

  to give second reading to Bylaw 2019-05, Intermunicipal Development Plan with Smoky Lake County. 

  Carried
• Resolution CM20190212.1035
  Moved By: Councillor Laurent Amyotte

  to give third reading to Bylaw 2019-05. 

  Carried

8.

New Business

8.16

Request for Clay for Alleged Unauthorized Historic Landfill

• Resolution CM20190212.1036
  Moved By: Councillor Cliff Martin

  to forward a letter to the Town of Elk Point requesting their interest in exploring other options to deal with the alleged historic landfill located south of the Town of Elk Point.

  Carried

8.17

St. Paul Animal Shelter - Request for Snowplowing and Garbage Bin

• Resolution CM20190212.1037
  Moved By: Councillor Maxine Fodness

  to waive the snowplowing fees for the St. Paul Animal Shelter located at Lot 1, Block 1, Plan 0829109 in NE 6-58-10-W4 and to deliver a garbage bin at no cost, but that they pay the pick up fee for the bin.

  Carried

8.18

Garbage Bins for AG Ross Arena - March 14 to 17

• Resolution CM20190212.1038
  Moved By: Councillor Kevin Wirsta

  to provide AG Ross Arena with 2 garbage bins for March 14-18, when they are hosting a Provincial Hockey Tournament.

  Carried

7.

Delegation

7.3

1:30 p.m. - Division 4 Residents - Lyann Paziuk and Todd Brodziak

Don and Lyann Paziuk and Todd Brodziak entered the meeting at 1:30 p.m. to discuss the County's plans to place a culvert across Range Road 114 to allow for proper drainage of NW 17-58-11-W4.  The delegation is concerned that the landowner drained the sloughs and diverted the water, and now it becomes a cost to the County to take care of the water.  Mr. Brodziak also informed Council that he is concerned with the possibility of clubroot being transferred to the creek and to other fields.

The delegation provided pictures and a video showing the water adjacent to the road. 

Public Works will look at the culvert in the spring and determine whether the water is affecting the County infrastructure, before deciding how to proceed.

10.

Reports

10.1

CAO Report

• Resolution CM20190212.1039
  Moved By: Councillor Cliff Martin

  to apply for a Co-op Community Spaces Grant 

  Carried
• Resolution CM20190212.1040
  Moved By: Councillor Laurent Amyotte

  to accept the CAO Report as presented.

  Carried

12.

Financial 

12.1

Budget to Actual

• Resolution CM20190212.1041
  Moved By: Councillor Kevin Wirsta

  to approve the updated budget to actual as of December 31, 2019 as info.

  Carried

12.2

Listing of Accounts Payable

• Resolution CM20190212.1042
  Moved By: Councillor Cliff Martin

  to file the listing of Accounts Payable as circulated:

  Batch    Cheque Date      Cheque Nos.       Batch Amount

  22121    01-09-2019      32892-32987    $   514,881.91

  22141    01-11-2019      Direct Deposit    $    84,133.52

  22145    01-15-2019      32988-33040    $   554,937.24

  22155    01-16-2019      33041-33044    $1,127,013.42

  22184    01-25-2019      33045-33103    $   477,556.33

  Carried

12.3

Council Fees

• Resolution CM20190212.1043
  Moved By: Councillor Darrell Younghans

  to approve the Council Fees for the Month of January, 2019 amended to remove the District 5 Zone Meeting AGM. 

  Carried

13.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting at 3:01 pm.