County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, December 08, 2015
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

1.
Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:04 a.m., Tuesday, December 8, 2015 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Kyle Attanasio	Director Leg. & Comm Services
Janice Huser	St. Paul Journal

2.
Minutes

Resolution #CM20151208.1001
Motion to approve minutes of the November 10, 2015 Council Meeting as presented.
Carried
Resolution #CM20151208.1002
Motion to approve minutes of the November 17, 2015 Special Meeting as presented.
Carried

3.
Bank Reconciliation

Resolution #CM20151208.1003
Motion to adopt the Bank Reconciliation for the month ending November, 2015.
Carried

4.
Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

8.30 Elk Point Fire Agreement

8.31 Alberta Sand and Gravel Association AGM

8.32 Ashmont & District Ag Society

Resolution #CM20151208.1004
Motion to adopt the agenda for the Regular Meeting of Council for December 8, 2015 with the above noted additions.
Carried

5.
In Camera

In Camera

Janice Huser, St. Paul Journal, left the Council Room at 10:09 a.m.

Janice Huser, St. Paul Journal and Meredith Gillis, 97.7 The Spur Radio Station, entered the Council Room at 10:57 a.m.

Resolution #CM20151208.1005
Motion to go in camera as per section 25 of the FOIP Act - Land Matters and section 21 of the FOIP Act - Intergovernmental Relations. Time: 10:09 a.m.
Carried
Resolution #CM20151208.1006
Motion that Council return to an open meeting. Time: 10:57 a.m.
Carried
Resolution #CM20151208.1007
Moved that administration proceed with negotiations with Mr. David Ostapovich to install a new approach on NE 18-58-10-W4, as requested, and further that the County agrees to pay half the cost of the approach providing Mr. Ostapovich agrees to pay the other half, up to a maximum of $1500 each.
Carried
Resolution #CM20151208.1008
Motion to transfer the sewer connection fee of $12,000 plus penalties for Lot 1, Plan 701HW from Accounts Receivable Account No. 3045 to to Property Tax Roll 11927504.
Carried
Resolution #CM20151208.1009
Motion that administration proceed with renewing the judgment against Mr. Belland pertaining to 2002 legal action and subsequent Court Orders.
Carried
Resolution #CM20151208.1010
Motion to approve the letter drafted by administration regarding Bill 6 which will be presented at the Forum in Athabasca on December 9, 2015 and mailed to the provincial government.
Carried

6.
Business Arising from Minutes

6.1
Lottie Lake Outdoor Skating Rink

1.20151203174806076.pdf

Resolution #CM20151208.1013
Motion to approve $2,000 for the Lottie Lake Community Project to build an outdoor skating rink in their hamlet.
Carried

7.
Delegation

7.1
11:00 a.m. - Public Hearing - Bylaw No. 2015-24 - Amend LUB Rezone PNE 11-57-9-W4

1.2015-24 - Rezone PNE 11-57-9-W4.pdf

2.Rezoning Application - NE 11-57-9-W4 - Brian Kotowich.pdf

Reeve Upham declared the Public Hearing open at 11:00 a.m.

Krystle Fedoretz, Planning and Development, informed Council that the Public Hearing was advertised in accordance with Section 230 of the M.G.A. and the adjacent landowners were notified via letterpost. She did not receive any responses to the advertisement.

Krystle then informed Council that the purpose of the Public Hearing is to discuss Bylaw No. 2015-24, which is a bylaw to amend Land Use Bylaw No. 2013-50, as it relates to rezoning 10 acres in PNE 11-57-9-W4 from Agricultural to Country Residential One (CR1).

RSVPs were sent out regarding a public consultation to be held on November 3, 2015 however there was no interest, so the applicant did not proceed with the public consultation.

There were no written submissions either for or against the proposed bylaw and there was no one present to speak in opposition to or in favor of the proposed bylaw.

Reeve Upham declared public hearing closed at 11:03 a.m.

Krystle Fedoretz left the Council Room at 11:04 a.m.

Resolution #CM20151208.1011
Motion to give second reading to Bylaw No. 2015-24, which is a bylaw to amend Land Use Bylaw No. 2013-50 as it relates to rezoning 10 acres in PNE 11-57-9-W4.
Carried
Resolution #CM20151208.1012
Motion to give third reading to Bylaw No. 2015-24.
Carried

7.2
11:30 a.m. - Local Canola Producers

Warren Leister, ASB Field Officer, Keith Kornelson, Assistant Ag Fieldman and Roger Beaudin on behalf of local Canola Producers were admitted to the Council Room at 11:34 a.m.

Mr. Beaudin requested Council's support in educating producers about Clubroot and requested that Council be proactive and work with the group to slow the infestation of Clubroot down. On behalf of the local producers, Mr. Beaudin also requested that the County put a program in place to test for Clubroot.

The local producers feel it is important to start the education process at the local level, get the municipalities on board and then work collectively with the Provincial Government. Roger Beaudin then requested that the County host information sessions for local producers to start the education process and then begin inspecting canola fields this summer.

Following the presentation, the delegation left the Council Room at 11:45 a.m.

Resolution #CM20151208.1038
Motion to refer the increased costs for staff to inspect fields for clubroot and expenses of hosting information sessions on Clubroot, to the budget deliberations.
Carried

7.3
1:00 p.m. - St. Paul Curling Club

Floyd Kunnas, Manager and Kyle Attanasio Board Member, representing the St. Paul Curling Club were admitted to the Council Room at 1:05 p.m.

Mr. Kunnas provided a brief background on the curling rink which was built in 1969. He advised that 44.5% of the users are residents of the County of St. Paul. The Curling Club is planning to upgrade their facility in 2016. They will be applying for a CIP Grant to install metal insulated panlling on the interior of the south and west walls and and to replace the lighting with energy efficient LED lighting.

The delegation then requested financial assistance and advised that they will also be requesting financial assistance from the Town of St. Paul. They also requested a letter of support to accompany their grant application.

Following their presentation, the delegation left the Council Room at 1:17 p.m.

Resolution #CM20151208.1041
Motion to provide the St. Paul Curling Club with a letter of support to accompany their CIP Grant application for funding to install metal insulated panelling on the interior south and west walls and to replace the lighting with energy efficient LED lighting.
Carried
Resolution #CM20151208.1042
Motion to table the request for financial assistance from the St. Paul Curling Club, to the budget deliberations.
Carried

8.
New Business

8.1
St. Paul Junior Curling Association

1.St. Paul Junior Curling.pdf

Resolution #CM20151208.1014
Motion to approve a $300 donation for the St. Paul Junior Curling Association for their annual bonspiel to be held January 31, 2016.
Carried

8.2
Request for Funding for MS Walk

1.MS Walk.pdf

Resolution #CM20151208.1015
Motion to approve a $500 donation for the Annual MS Walk to be held May 7, 2016.
Carried

8.3
Elk Point Recreation Grants

Resolution #CM20151208.1016
Motion to allocate $20,000 to the C.G. Baker Riding Arena and $30,000 to the A.G. Ross Arena to be paid from the Elk Point Recreation Grants account.
Carried

8.4
Geomedia Training - Dec. 10, 2015

Resolution #CM20151208.1017
Motion to approve Linda Meger to attend the one-day Geomedia Training on December 10, 2015 in Sherwood Park.
Carried

8.5
FCM Sustainable Communities Conference - Feb 9 - 11, 2016

1.Conference and Education Attendance Policy - HR 8.pdf

Resolution #CM20151208.1018
Motion to approve any Councillors who wish to attend the FCM Sustainable Communities Conference from February 9 to 11, 2016 in Ottawa.
Defeated

8.6
2016 FCM Annual Conference and Trade Show - June 3-5, 2016

Resolution #CM20151208.1019
Motion to approve any Councillors who are available to attend the 2016 FCM Annual Conference and Trade Show from June 3-5, 2016 in Winnipeg.
Carried

8.7
Disaster Services Forum - May 9 - 12, 2016

Resolution #CM20151208.1020
Motion to approve Janice Fodchuk, ESS Director for Emergency Services, to attend the 2016 Disaster Service Forum to be held May 9-12, 2016 in Banff.
Carried

8.8
Benefits Policy HR-4

1.Benefits Policy - HR 4.pdf

Resolution #CM20151208.1021
Motion to approve Policy HR-4 as amended to update the County benefits program as per the recommendation of the Policy Committee.
Carried

8.9
Bereavement Leave Policy HR-5

1.Bereavement Leave Policy - HR 5.pdf

Resolution #CM20151208.1022
Motion to approve Policy HR-5 as amended to establish standards regarding bereavement leave as per the recommendations of the Policy Committee.
Carried

8.10
County Functions Policy HR-12

1.County Functions Policy - HR 12.pdf

Resolution #CM20151208.1023
Motion to approve Policy HR-12 as amended to administer County functions as per the recommendations of the Policy Committee.
Carried

8.11
Long Service Awards Policy HR-15

1.Service Awards Policy - HR 15.pdf

Resolution #CM20151208.1024
Motion to approve Policy HR-15 as amended to establish standards for long service awards as per the recommendation of the Policy Committee.
Carried

8.12
Sick Leave and Family Medical Benefits Policy HR-29

1.UPDATED Sick Leave Benefit Policy - HR 29.pdf

Resolution #CM20151208.1025
Motion to approve Policy HR-29 as amended for sick leave and family medical benefits as per the recommendation of the Policy Committee.
Carried

8.13
Rodeo Supper Funds Policy ADM-46

1.Rodeo Supper Funds Policy - ADM 46.pdf

Resolution #CM20151208.1026
Motion to approve Policy ADM-46 as amended to establish standards for the distribution of Rodeo Supper funds as per the recommendations of the Policy Committee.
Carried

8.14
Snowplowing of Driveways Policy PW-55

1.Snowplowing of Driveways Policy - PW 55.pdf

Resolution #CM20151208.1027
Motion to approve Policy PW-55 as amended to establish standards for the removal of snow from resident driveways as per the recommendation of the Policy Committee.
Carried

8.15
Brush and Tree Removal Policy PW-58

1.UPDATED - Brush and Tree Removal Policy - PW 58.pdf

Resolution #CM20151208.1028
Motion to approve Policy PW-58 as amended to establish standards for brushing and tree removal as per the recommendations of the Policy Committee.
Carried

8.16
Waste Bin Rental Policy PW-87

1.Waste Bin Rental Policy - PW 87.pdf

Resolution #CM20151208.1029
Motion to approve Policy PW-87 as amended to establish standards for waste bin rentals as per the recommendations of the Policy Committee.
Carried

8.17
Elk Point Fire Department Levels of Service Policy FES-112

1.Elk Point Levels of Service Policy - FES 112.pdf

Resolution #CM20151208.1030
Motion to approve Policy FES-112 as it establishes levels of service for the Elk Point Fire Department as per the recommendation of the Policy Committee.
Carried

8.18
Leaves of Absence Policy HR-113

1.Leaves of Absence Policy - HR 113.pdf

Resolution #CM20151208.1031
Motion to approve Policy HR-113 as it establishes standards for unpaid leaves of absence.
Carried

8.19
Regional Emergency Management Plan

Resolution #CM20151208.1032
Motion to approve the Regional Emergency Management Plan with the Town of St. Paul, Town of Elk Point and Summer Village of Horseshoe Bay.
Carried

8.20
Bylaw No. 2015-30 - Fee Schedule Bylaw

Reeve Upham recessed the meeting at 11:25 a.m. and reconvened the meeting at 11:34 a.m. with all members of Council present.

Resolution #CM20151208.1033
Motion to set the fee for the re-delivery of a waste bin after it has been removed due to suspension of services at $150, effective immediately.
Carried
Resolution #CM20151208.1034
Motion to give first reading to Bylaw No. 2015-30, Fee Schedule Bylaw.
Carried
Resolution #CM20151208.1035
Motion to give second reading to Bylaw No. 2015-30.
Carried
Resolution #CM20151208.1036
Motion to present Bylaw No. 2015-30 at this meeting for third and final reading.
Carried Unamimously
Resolution #CM20151208.1037
Motion to give Bylaw No. 2015-30 third reading.
Carried

8.21
Bylaw No. 2015-31 - Amend LUB - Rezone PNW 13-57-6-W4

1.Rezoning Application - John Holley.pdf

2.2015-31 Rezone PNW 13-57-6-W4.pdf

Resolution #CM20151208.1039
Motion to give first reading to Bylaw No. 2015-31, which is a Bylaw to rezone 10 acres in PNW 13-57-6-W4 from Agricultural to Country Residential One (CR1).
Defeated

8.22
Lease with Haying in the 30s

1.Haying in the 30s Lease (1st).pdf

2.Haying in the 30s Lease (2nd).pdf

3.20151202170834158.pdf

Reeve Upham recessed the meeting at 12:00 p.m. and reconvened the meeting at 1:05 p.m. with all members of Council present.

Resolution #CM20151208.1040
Motion to table the lease agreement with Haying in the 30s so it can be amended to stipulate that permanent structures can only be erected on the SE 24-60-10-W4.
Carried

8.23
Request for Letter of Support - Haying in the 30s

1.Request for Letter of Support - Haying in the 30.pdf

Resolution #CM20151208.1043
Motion to approve a letter of support for Haying in the 30s to accompany their grant application for funding through the Community Facility Enhancement Program to do improvements on their existing attractions, add attractions, create and improve trails and add a rail fence on their property.
Carried

8.24
Request to Amend Land Use Bylaw re Sewage Holding Tanks

1.Letter from Pure Country Backhoe.pdf

Resolution #CM20151208.1044
Motion that administration prepare an amendment to Section 7.30(1) of Land Use Bylaw No. 2015-30 to allow CSA approved holding tanks on lakefront properties.
Carried

8.25
Janitorial Services

Resolution #CM20151208.1045
Motion to enter into a contract with Skyblue Janitorial Inc. for janitorial services for the County of St. Paul Administration Office and Public Works Shop for a one year term commencing January 4, 2016.
Carried

8.26
Truck Quotes

Resolution #CM20151208.1046
Motion to approve the following purchases to be paid from the 2016 budget:

1 - Western Star Plow Truck with Sander at $277,000

2 - Western Star Trucks at $194,500 each

1 - Western Star 4 Wheel Drive Plow Truck with Sander at $252,000
Carried

8.27
NLLS Levy Budget

1.NLLS 2016 proposed budget.pdf

Resolution #CM20151208.1047
Motion that administration send a letter to the Northern Lights Library System in support of the proposed budget for 2016, with the per capital levy to remain the same as 2015.
Carried

8.28
County Credit Cards

1.Credit Cards Policy - ADM 77.pdf

Resolution #CM20151208.1048
Motion to approve Dennis Bergheim, Phyllis Corbiere, Janice Fodchuk, Leo deMoissac and DD Skawronski for a County Credit Card for the 2016 calendar year, as per policy ADM-77.
Carried

8.29
2015 Summary of Donations

1.Donations 2015.pdf

Resolution #CM20151208.1049
Motion to file the 2015 Summary of donations as information.
Carried

8.30
Elk Point Fire Agreement

Resolution #CM20151208.1050
Motion to notify the Town of Elk Point and the Elk Point Fire Department that the County would like to discuss amending the Elk Point Fire Agreement - as per Clause VIII(I) of the agreement dated October 12, 2010, which states that the agreement shall remain in full force from the effective date - until amended or terminated by either party, provided the party wishing to amend or terminate the agreement shall give to the other party one (1) year notice in writing of its intention to amend or to terminate.
Carried

8.31
Alberta Sand & Gravel Association AGM - Jan. 13 & 14

Resolution #CM20151208.1051
Motion to approve Leo deMoissac and Bryan Bespalko to attend the Alberta Sand and Gravel Association AGM on January 13 & 14, 2015 in Edmonton.
Carried

8.32
Ashmont & District Ag Society

Resolution #CM20151208.1052
Motion to approve $4,000 for the Ashmont Ag Society to assist with replacing the siding, soffits and tin and repairing structural defects and water damaged areas on the roof of their community hall to be paid from the 2015 budget and to table the balance of the funding request ($33,125) to the 2016 budget deliberations.
Carried

8.33
-

8.34
-

8.35
-

8.36
-

9.
Correspondence

10.
Reports

10.1
CAO Report

Resolution #CM20151208.1053
Motion to provide a grant of up to $500 to the Riverview Seniors Club to offset their liability insurance for 2015/16.
Carried
Resolution #CM20151208.1054
Motion to file the CAO Report as presented.
Carried

10.2
-

11.
Upcoming Meetings

12.
Financial

12.1
Budget to Actual

Resolution #CM20151208.1055
Motion to approve the budget to actual as of November 30, 2015.
Carried

12.2
Council Fees

Resolution #CM20151208.1056
Motion to approve the Council Fees for the Months of November and December, 2015 as circulated.
Carried

12.3
Listing of Accounts Payable

Resolution #CM20151208.1057
Motion to file the listing of Accounts Payable as circulated:

Batch Cheque Date Cheque Nos. Batch Amount
18983 November 11, 2015 24287 - 24395 $1,143,557.65
18999 November 19, 2015 24396 - 24461 $ 342,673.49
19012 November 27, 2015 24462 - 24518 $1,296,035.79
Carried

13.
Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting. Time: 2:12 p.m.

These minutes approved this 12th day of January, 2016.

________________________ ____________________________

Reeve Chief Administrative Officer

No Item Selected

Batch	Cheque Date	Cheque Nos.	Batch Amount
18983	November 11, 2015	24287 - 24395	$1,143,557.65
18999	November 19, 2015	24396 - 24461	$ 342,673.49
19012	November 27, 2015	24462 - 24518	$1,296,035.79

1.Call to Order

2.Minutes

3.Bank Reconciliation

4.Additions to Agenda and Acceptance of Agenda

5.In Camera

In Camera

6.Business Arising from Minutes

6.1Lottie Lake Outdoor Skating Rink

7.Delegation

7.111:00 a.m. - Public Hearing - Bylaw No. 2015-24 - Amend LUB Rezone PNE 11-57-9-W4

7.211:30 a.m. - Local Canola Producers

7.31:00 p.m. - St. Paul Curling Club

8.New Business

8.1St. Paul Junior Curling Association

8.2Request for Funding for MS Walk

8.3Elk Point Recreation Grants

8.4Geomedia Training - Dec. 10, 2015

8.5FCM Sustainable Communities Conference - Feb 9 - 11, 2016

8.62016 FCM Annual Conference and Trade Show - June 3-5, 2016

8.7Disaster Services Forum - May 9 - 12, 2016

8.8Benefits Policy HR-4

8.9Bereavement Leave Policy HR-5

8.10County Functions Policy HR-12

8.11Long Service Awards Policy HR-15

8.12Sick Leave and Family Medical Benefits Policy HR-29

8.13Rodeo Supper Funds Policy ADM-46

8.14Snowplowing of Driveways Policy PW-55

8.15Brush and Tree Removal Policy PW-58

8.16Waste Bin Rental Policy PW-87

8.17Elk Point Fire Department Levels of Service Policy FES-112

8.18Leaves of Absence Policy HR-113

8.19Regional Emergency Management Plan

8.20Bylaw No. 2015-30 - Fee Schedule Bylaw

8.21Bylaw No. 2015-31 - Amend LUB - Rezone PNW 13-57-6-W4

8.22Lease with Haying in the 30s

8.23Request for Letter of Support - Haying in the 30s

8.24Request to Amend Land Use Bylaw re Sewage Holding Tanks

8.25Janitorial Services

8.26Truck Quotes

8.27NLLS Levy Budget

8.28County Credit Cards

8.292015 Summary of Donations

8.30Elk Point Fire Agreement

8.31Alberta Sand & Gravel Association AGM - Jan. 13 & 14

8.32Ashmont & District Ag Society

8.33-

8.34-

8.35-

8.36-

9.Correspondence

10.Reports

10.1CAO Report

10.2-

11.Upcoming Meetings

11.1Dec. 11 - 10:00 - 3:00 - Budget

11.2Dec. 17 - 10:00 - 3:00 - Budget

11.3Dec. 18 @ 10:00 a.m. - CAO Evaluation

11.4Dec. 18 - Public Works to Follow

11.5Dec. 18 - Special Meeting to Follow

12.Financial

12.1Budget to Actual

12.2Council Fees

12.3Listing of Accounts Payable

13.Adjournment

Details

History

Vote Result