County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, August 12, 2014
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The 632nd meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:03 a.m., Tuesday, August 12, 2014 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Janice Huser	St. Paul Journal

2.

Minutes

• Resolution #CM20140812.1001

  Motion to approve the minutes of the July 15, 2014 Council Meeting with an amendment to include Resolution No. CM20140715.1056.

  Carried

3.

Bank Reconciliation

• Resolution #CM20140812.1002

  Motion to adopt the Bank Reconciliation for the month of July, 2014.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

7.22 Beach Access at Lottie Lake

7.23  Request for Grant from Mann Lakes Golf Course

• Resolution #CM20140812.1003

  Motion to adopt the agenda for the Regular Meeting of Council for August 12, 2014 with the above noted additions.

  Carried

5.

Business Arising from Minutes

5.1

Request to Lease N 1/2 SW 34-58-11-W4

• Resolution #CM20140812.1004

  Motion to enter into an annual lease agreement with Starosielski Cattle Company for the N 1/2 SW 34-58-11-W4.

  Carried

5.2

Quote for Mixing Cold Mix Using Sales Oil

• Resolution #CM20140812.1005

  Motion to approve the increased expense of $800,000 for Coldmix in the 2014 budget year to be funded by expected increase in revenue.

  Carried

5.3

Request for Proceeds from Rodeo Supper

• Resolution #CM20140812.1006

  Motion to award the proceeds from the Rodeo Supper for Saturday August 30, 2014 to Rural Crime Watch and the St. Paul United Chruch.

  Carried
• Resolution #CM20140812.1007

  Motion to accept the application from the St.Lina 4-H Beef Club to work with a group selected by the Town of St. Paul to clean up after the 2014 LRA rodeo performances, which secures their group the proceeds from the Rodeo Supper for 2015.

  Carried

5.4

Request to Purchase/Lease MR at Floatingstone

• Resolution #CM20140812.1008

  Motion to table the request from Mr. Bannink to purchase or lease Municipal Reserve Land adjacent to his property at Floatingstone until after item 7.6 - Reserve Lands Management Policy.

  Carried
• Resolution #CM20140812.1026

  Motion to deny the request from Mr. Darren Bannink to either purchase or lease Municipal Reserve Land that is adjacent to his property located at Lot 1, Block 4, Plan 1209TR at Floatingstone, as per Reserve Lands Management Policy - DEV-93.

  Carried

5.5

Resolution calling for changes to Waste Control Regulation

• Resolution #CM20140812.1009

  Motion to file the resolution calling for changes to Waste Control Regulation 192/1996 to address classification of hazardous wastes in landfills for information.

  Carried

6.

Delegation

6.1

10:30 a.m. - Public Hearing - Bylaw No. 2014-12 - Amend LUB Rezone PSW 7-58-8-W4

Reeve Upham declared the public hearing open at 10:33 a.m.

 

Krystle Fedoretz, Planning and Development, informed Council that the Public Hearing has been advertised according to section 606 of the M.G.A. and the adjacent landowners were notified via letterpost.  An RSVP was mailed out for the Public Consultation, however since there were no replies the public consultation was not held.

 

Krystle Fedoretz then advised Council that the intent of the Public Hearing is to amend Bylaw No. 2013-50 as it relates to rezoning PSW 7-58-8-W4 from Agricultural to Country Residential One (CR1).

 

There were no written submissions and no one was present to speak in opposition to or in favor of the proposed rezoning,

 

Reeve Upham declared the public hearing closed at 10:34 a.m.

• Resolution #CM20140812.1023

  Motion to adjourn the meeting and proceed to Public Hearing scheduled for 10:30 a.m. to discuss Bylaw No. 2014-12, which is a bylaw to amend Land Use Bylaw No. 2013-50 as it relates to rezoning PSW 7-58-8-W4 from Agricultural to Country Residential One (CR1).

  Carried
• Resolution #CM20140812.1024

  Motion to give second reading to Bylaw No, 2014-12, at it relates to rezoning PSW 7-58-8-W4 from Agricultural to Country Residential One (CR1).

  Carried
• Resolution #CM20140812.1025

  Motion to give third reading to Bylaw No. 2014-12.

  Carried

6.2

11:00 a.m. - Public Hearing - Bylaw No. 2014-10 - Amend LUB Rezone Lot 1, Plan 8121999

Councillor Cliff Martin left the meeting at 11:01 a.m. as he owns the balance of the property being discussed in this Public Hearing.

 

Reeve Upham declared the public hearing open at 11:01 a.m .

 

Krystle Fedoretz, Planning and Development, informed Council that the Public Hearing has been advertised according to Section 606 of the M.G.A. and the adjacent landowners were notified via letterpost.   A Public Consultation was held on July 22, 2014 and there were 9 people in attendance.

 

Krystle Fedoretz then advised Council that the intent of the proposed bylaw is to amend Bylaw No. 2013-50 as it relates to rezoning Lot 1, Plan 8121999 located in SE 9-58-8-W4 from Agricultural to Country Residential one (CR1).

 

No one was present to speak in opposition to or in favor of the proposed rezoning.

 

Krystle also informed Council that the plan being presented for second and third reading has been amended based on the result of the public consultation.

 

Reeve Upham declared the public hearing closed at 11:09 a.m.

Councillor Cliff Martin entered the Council Room at 11:11 a.m.

• Resolution #CM20140812.1039

  Motion to adjourn the meeting and proceed to Public Hearing scheduled for 11:00 a.m. to discuss Bylaw No. 2014-10, which is a bylaw to amend Land Use Bylaw No. 2013-50 as it relates to rezoning Lot 1, Plan 8121999 in SE 9-58-8-W4 from Agricultural to Country Residential One (CR1).

  Carried
• Resolution #CM20140812.1040

  Motion to give second reading to Bylaw No. 2014-10, which is a Bylaw to amend Bylaw No. 2013-50 as it relates to rezoning Lot 1, Plan 8121999 located in SE 9-58-8-W4 from Agricultural to Country Residential One (CR1).

  Defeated

6.3

11:15 a.m. - Public Hearing - Bylaw No. 2014-18 - Amend LUB - Section 7.32

Reeve Upham declared the public hearing open at 11:19 a.m.

 

Krystle Fedoretz, Planning and Development, informed Council that the Public Hearing has been advertised according to Section 606 of the M.G.A.

 

Krystle Fedoretz then advised Council that the intent of the proposed bylaw is to amend Bylaw No. 2014-50 to allow for a provision to accommodate a 30 acre parcel for the W 1/2 SW 16-58-7-W4.

 

There were no written submissions and no one was present to speak against the proposed rezoning.

 

James Verigin was present in support of the proposed rezoning however did not speak to the issue.

 

Reeve Upham declared the Public Hearing closed at 11:21 a.m.

• Resolution #CM20140812.1042

  Motion to adjourn the meeting and proceed to Public Hearing scheduled for 11:15 a.m. to discuss Bylaw No. 2014-18, which is a bylaw to amend Section 7.32(1)(a) of Land Use Bylaw No. 2013-50.

  Carried
• Resolution #CM20140812.1043

  Motion to give second reading to Bylaw No. 2014-18.

  Carried
• Resolution #CM20140812.1044

  Motion to give third reading to Bylaw No, 2014-18.

  Carried

7.

New Business

7.1

Utilities Bylaw - 2014-21

• Resolution #CM20140812.1010

  Motion to give first reading to Bylaw 2014-21, which is a bylaw for the provision and regulation of utility services in the County of St. Paul.

  Carried
• Resolution #CM20140812.1011

  Motion to give second reading to Bylaw 2014-21.

  Carried
• Resolution #CM20140812.1012

  Motion to present Bylaw 2014-21 at this meeting for third reading.

  Carried Unamimously
• Resolution #CM20140812.1013

  Motion to give third reading to Bylaw 2014-21.

  Carried
• Resolution #CM20140812.1014

  Motion to approve the Utilities Contract Application Form which will be signed by all residents who are connected to a County water service.

  Carried

7.2

Fee Schedule Bylaw - 2014-22

• Resolution #CM20140812.1015

  Motion to give first reading to Bylaw 2014-22, Fee Schedule Bylaw.

  Carried
• Resolution #CM20140812.1016

  Motion to give second reading to Bylaw 2014-22.

  Carried
• Resolution #CM20140812.1017

  Motion to present Bylaw 2014-22 at this meeting for third reading with an Amendment to Airport - 33 to refer to St. Paul Airport.

  Carried Unamimously
• Resolution #CM20140812.1018

  Motion to give third and final reading to Bylaw 2014-22.

  Carried

7.3

Benefits Policy - PER 4

• Resolution #CM20140812.1019

  Motion to approve Policy PER-4 as it relates to the provision of benefits for County employees as per the recommendations of the Policy Committee.

  Carried

7.4

Hazard Assessment Policy - SAF 35

• Resolution #CM20140812.1020

  Motion to approve Policy SAF-35 as it relates to conducting hazard assessments on County worksites as per the recommendations of the Policy Committee.

  Carried

7.5

Inspection Policy - SAF 39

• Resolution #CM20140812.1021

  Motion to approve Policy SAF-39 as it relates to the County's safety inspections as per the recommendations of the Policy Committee.

  Carried

7.6

Reserve Lands Management Policy - DEV 93

• Resolution #CM20140812.1022

  Motion to approve Policy DEV-93 as it relates to the management of reserve lands in the County as per the recommendations of the Policy Committee.

  Carried

7.7

Undeveloped Road Allowance Management Policy - DEV 103

• Resolution #CM20140812.1027

  Motion to approve Policy DEV-103 as it relates to managing undeveloped road allowances in the County of St. Paul as per the recommendations of the Policy Committee.

  Carried

7.8

Physician Relocation Allowance Policy - ADM 104

• Resolution #CM20140812.1028

  Motion to approve Policy ADM-104 as it relates to the provision of an allowance for physicians relocating to the St. Paul region as per the recommendations of the Policy Committee.

  Carried

7.9

Employee Assistance Coverage for Volunteer Fire Fighters

• Resolution #CM20140812.1029

  Motion to approve the addition of the Volunteer Fire Fighters with the St. Paul, Elk Point, Mallaig and Ashmont Fire Departments on the Employee and Family Assistance Program with the County's benefit provider, OHI, effective September 1, 2014.

  Carried

7.10

Westcove Kennels - Contract for Boarding Stray Dogs

• Resolution #CM20140812.1030

  Motion to renew the contract for boarding stray dogs with Westcove Kennels for a one-year period commencing September 1, 2014.

  Carried

7.11

Letter of Support - St. Paul & District Arts Foundation

• Resolution #CM20140812.1031

  Motion to ratify the letter of support in principle for the St. Paul and District Arts Foundation for their Enabling Accessibility Grant Application for funding to renovate their bathrooms to provide handicapped access.

  Carried
• Resolution #CM20140812.1032

  Motion to ratify the letter of support in principle for the St. Paul and District Arts Foundation for their Community Facility Enhancement Grant Application for funding to assist with the necessary renovations of their building.

  Carried

7.12

Elk Point Handibus Garage increased cost

• Resolution #CM20140812.1033

  Motion to approve an additional $6500 for the Elk Point Auxiliary to offset half of the cost of increasing the size of the garage that will house the Elk Point Handibus.

  Carried

7.13

Bylaw No. 2014-20 - Amend LUB - Rezone NW 31-56-6-W4, Lot B, Plan 8322712

• Resolution #CM20140812.1034

  Motion to give first reading to Bylaw No. 2014-20, as it relates to rezoning Lot B, Plan 8322712 in NW 31-56-6-W4 from Agricultural to Industrial Commercial.

  Carried

7.14

Road Cancellation - Plan 540CL in NW 18-55-8-W4

• Resolution #CM20140812.1035

  Motion to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statues of Alberta 2000, as amended.

   

  WHEREAS, Council has determined that the lands hereafter described by the existing road plan are no longer required for the travelling public due to the existence of an alternate route,

   

  WHEREAS, the County of St. Paul No 19 will register the new survey road plan.

   

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

   

  All that portion of Road Plan 540CL in NW 18-55-8-W4 containing 0.886 hectares (2.19 acres) more or less, excepting thereout all mines and minerals.  Cancelled portions to be consolidated with respective titles.

  Carried

7.15

Road Cancellation - Plan 3534BM in NE & NW 18-55-8-W4

• Resolution #CM20140812.1036

  Motion to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statues of Alberta 2000, as amended.

   

  WHEREAS, Council has determined that the lands hereafter described by the existing road plan are no longer required for the travelling public due to the existence of an alternate route,

   

  WHEREAS, the County of St. Paul No 19 will register the new survey road plan.

   

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

   

  Firstly, closure all that portion of Road Plan 3534BM in NW 18-55-8-W4 containing 1.14 hectares (2.81 acres) more or less;

   

  Secondly, closure all that portion of Road Plan 3534BM in NE 18-55-8-W4 containing 1.70 hectares (4.20 acres) more or less, excepting thereout all mines and minerals.  Cancelled portions to be consolidated with respective titles.

  Carried

7.16

Road Cancellation - Plan 3207ET in SE 32-58-9-W4 and SW 33-58-9-W4

• Resolution #CM20140812.1037

  Motion to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statues of Alberta 2000, as amended.

   

  WHEREAS, Council has determined that the lands hereafter described by the existing road plan are no longer required for the travelling public due to the existence of an alternate route,

   

  WHEREAS, the land hereafter described are no longer required for public travel.

   

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

   

  Firstly, closure all that portion of Road Plan 3207ET in SE 32-58-9-W4 containing 0.10 acres more or less;

   

  Secondly, closure all that portion of Road Plan 3207ET in SW 33-58-9-W4 containing 0.737 hectares (1.82 acres) more or less, excepting thereout all mines and minerals.  Cancelled portions to be consolidated with respective titles.

  Carried

7.17

Request to Name Subdivision at Floatingstone

• Resolution #CM20140812.1038

  Motion to approve the name Sunset Cove for Plan 0924246 at Floatingstone as requested by the lot owners, however any signage installed to identify the name of the subdivision will be at the owner's expense.

  Carried

7.18

Water Distributions Lines - Building Canada Grant

• Resolution #CM20140812.1041

  That the County make two applications under the Building Canada Grant Program, when it is available, for the construction of new water distribution lines in Lottie Lake and Ashmont.  Further that if successful, that the 1/3 municipal portion of the project be paid for through the use of local improvement tax bylaw on a per lot basis, or should that not be successful, through increased water rates.

  Carried

7.19

Approval of Seismic Activity on County Owned Land

• Resolution #CM20140812.1045

  Motion that Council approve the permit to conduct geophysical operations on SW18-56-03-W4 as well as part of SE14-56-04-W4, subject to approval of the leaseholder and providing the leaseholder receives adequate compensation for crop damages and fencing.

  Carried

7.20

Natural Gas Line to cross road in Hamlet of Owlseye

• Resolution #CM20140812.1046

  Motion to give Alta Gas permission to run a gas line from Lot 1, Plan 9822472 under the main street in the hamlet of Owlseye  to service a building on SE 4-59-10-W4 (Roll 10904145)

  Carried

7.21

Abandoned or Orphaned wells

Councillor G. Ockerman left the Council Room at 11:33 a.m.

• Resolution #CM20140812.1047

  Motion to file the information on abandoned and orphaned wells as Christine Risling with Municipal Affairs will be attending the September Council meeting to discuss this issue.

  Carried

7.22

Beach Access at Lottie Lake

Councillor Ockerman entered the Council Room at 11:36 a.m.

• Resolution #CM20140812.1048

  Motion to develop a 48" access for the Lottie Lake Residents through Lot 11MR, Block 4, Plan 7920741 to the beach area.

  Carried

7.23

Request for Grant- Mann Lakes Golf Course

• Resolution #CM20140812.1049

  Motion to approve a grant in the amount of $3,596.74 for the Mann Lakes Golf Course to help offset operating expenses.

  Carried

7.24

-

7.25

-

7.26

-

7.27

-

7.28

-

8.

Correspondence

9.

Reports

9.1

CAO Report

• Resolution #CM20140812.1050

  Motion to file the CAO Report as presented.

  Carried

10.

Upcoming Meetings

10.1

- Public Works - August 26 @ 10:00 a.m.

10.2

- Rodeo Supper - August 30 @ 4:00 p.m.

10.3

- Zone Meeting - Clandonald - Sept. 12 @ 9:30 a.m.

11.

Financial

11.1

Listing of Accounts Payable

• Resolution #CM20140812.1051

  Motion to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  17791	June 11, 2014	20336	$     97,842.77- Cancelled
  17869	July 3, 2014	20179-20228	$   496,757.55
  17901	July 20, 2014	20229-20335	$   899,530.62
  17916	July 28, 2014	20337-20379	$3,166,553.46

  Carried

11.2

Council Fees

• Resolution #CM20140812.1052

  Motion to approve the Council Fees for the Month of July, 2014 as circulated.

  Carried

11.3

Budget to Actual

• Resolution #CM20140812.1053

  Motion to approve the budget to actual as of July, 2014.

  Carried

12.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  11:59 a.m.

 

These minutes approved this 9th day of September, 2014.

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer