County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, April 11, 2017
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

---

1.

Call to Order

2.

Minutes

3.

Bank Reconciliation - February & March

4.

Additions to Agenda and Acceptance of Agenda

5.

In Camera

In Camera

In Camera items to be presented at the meeting.

5.1

In Camera

6.

Business Arising from Minutes

6.1

Request for Funding - Mannawanis Friendship Centre

At the March Meeting, Hinano Rosa Executive Director with the Manawanis Native Friendship Centre informed Council that they will not be receiving their core funding from the Federal government for the beginning of April and therefore have to make alternate plans to start their new fiscal year without this funding.  They are looking for $27,908.52 and requested that Council consider a $10,000 contribution.  They also requested $10,000 from the Town and were reaching out to Saddle Lake, Kehewin and Goodfish Lake.  

 

The Town of St. Paul will revisit this request at their April 10th Council meeting. 

7.

Delegation

7.1

9:30 a.m. - Economic Development Organizations - CARES Program

Representatives from Alberta HUB, the St. Paul Chamber of Commerce, and Community Futures St. Paul - Smoky Lake will speak to potential opportunities presented by the Community Regional and Economic Support (CARES) Grant Program and lead a discussion on the direction of economic development more generally in the St. Paul region. 

 

7.2

10:30 a.m. - Public Hearing Bylaw No. 2017-14 - Lease Lot 28ER, Block 2, Plan 8023220

At the March Meeting, Council gave first reading to Bylaw No. 2017-14 which is a bylaw to lease Lot 28ER, Block 2, Plan 8023220, for a period of three years, as per section 676(1) of the MGA.  The current lease expires at the beginning of June.  The family is requesting that the agreement be transferred to Mark Scott as representative of Gordon and Ron Scott's heirs.

 

The adjacent landowners have been notified via letter post and the bylaw was advertised in the St. Paul Journal the weeks of March 28 and April 4, 2017.

7.3

11:15 a.m. - Public Hearing Bylaw No. 2017-19-St. Paul North ASP Public Hearing

Following the Open House on March 30, amendments were made to the St. Paul North Area Structure Plan and an updated copy of the plan was distributed to Council and to those in attendance who provided email addresses.  Approximately 28 people attended the open house.  

 

As the municipalities received grant funding to prepare the ASP, the deadline to have it completed is April 30th.  Therefore, we will be looking for first reading to Bylaw No. 2017-19 prior to proceeding to Public Hearing.  After the Public Hearing, Council can give second and third readings to the plan as presented or with amendments.  

7.4

11:45 a.m. - Public Hearing Bylaw No. 2017-03 - Amend LUB - Rezone Lot B, Plan 8420293 in SE 16-58-9-4

At the February 14, 2017 meeting, Council gave first reading to Bylaw No. 2017-03, which is a bylaw to amend Land Use Bylaw No. 2013-50 as it relates to rezoning all of Lot B, Plan 8420293 within SE 16-58-9-W4 from Agricultural to Industrial/Commercial.  

 

Bylaw No. 2017-03 was advertised in the St. Paul Journal and the Elk Point Review the weeks of March 28 and April 4, 2017.

 

RSVPs were sent out to adjacent landowners regarding a public consultation which was to be held on March 28, 2017.  No RSVPs were received.  The public consultation was cancelled.  

7.5

1:00 p.m. - Public Hearing Bylaw No. 2017-16 -Wording Change to Land Use Bylaw

At the March 14 Council Meeting, Council gave first reading to Bylaw No. 2017-16, which is a bylaw to add (3)(d) and (e) to Section 7.7 Communication Towers of Land Use Bylaw No. 2013-50, as it pertains to CSA approved communication towers.

 

Bylaw No. 2017-16 was advertised in the St. Paul Journal and Elk Point Review on March 28 and April 4, 2017.  Adjacent landowners were notified via letterpost.  Planning and Development has not received any responses to the advertisements.

7.6

1:05 p.m. - Synergy Chartered Accountants

Shawn Warrington, auditor with Synergy Chartered Accountants will be in to present the County's financial statements for the period ending December 31, 2016.

7.7

1:30 p.m. - Public Hearing Bylaw No. 2017-15 -Wording Change to Land Use Bylaw 2013-50

At the March 14 Meeting, Council gave first reading to Bylaw No. 2017-15, which is a bylaw to amend section 7.18 of Land Use Bylaw No. 2013-50, as it pertains to Keeping of Animals.

 

Bylaw No. 2017-15 was advertised in the St. Paul Journal and Elk Point Review on March 28 and April 4, 2017, but Planning and Development has not received any response to the advertisements. 

8.

New Business

8.1

2017 Municipal Operating and Capital Budget

Based on the results of the budget meetings, Administration is requesting approval of the 2017 Operating and Capital Budget.  A detailed budget will be available for download on the County's website following the Council meeting.

 

Section 242(1) of the M.G.A. states that a Council must adopt an operating budget for each calendar year.

8.2

Bylaw No. 2017-18 - Mill Rates

Bylaw No. 2017-18 is being presented to Council to approve the Mill Rates for the 2017 taxation year.

 

Section 187 of the M.G.A. states that all bylaws must have 3 distinct and separate readings.

8.3

Lafond Wastewater Transfer Station

The tenders for the Lafond Wastewater Transfer Station were opened on April 6, 2017 at Urban Systems.  Please see attached bid summary and recommendation.

8.4

Bylaw No. 2017-17 - Subdivision Plan Cancellation

Bylaw No. 2017-17 is being presented to Council to cancel the Ashmont Lagoon Subdivision Plan 7820053, Lot B and consolidate it with the balance of NE 21-59-11-W4.

 

Administration submitted an Application for Consolidation of Titles to Land Titles and it has been rejected twice.  Following a conversation with Alberta Land Titles, a Plan Cancellation Bylaw is required to be passed by the Municipality as per section 658 of the MGA.

 

After first reading, the bylaw will be advertised in accordance with section 606 of the MGA and then a Public Hearing must be held prior to second and third readings.

8.5

Muni Corr Right-of-Way in Hamlet of Mallaig

Andy Peterson has surveyed the area required to incorporate the existing road trespasses which is on the Muni Corr right-of-way on the siding lands within the Hamlet of Mallaig, Plan 1085EO.  The new 30.48 metre road right of way will not include the imperial oil parcel.  The total area required to be taken is 6.382 acres.  

 

The understanding between NE Muni Corr and the County of St. Paul to acquire the above lands was that the County would be responsible for any surveying and subdivision costs for the land to be transferred into the County's name.  

 

Muni Corr will be discussing this item further at their meeting on Monday April 10th.  

8.6

2017 Stragetic Plan - 1st Quarter

A copy of the 2017 Strategic Plan which has been updated for the 1st quarter, is attached for Council approval.

8.7

Lease Agreement - Elk Point Regional Allied Arts Society

Attached is a revised lease agreement for the Elk Point Regional Allied Arts. 

8.8

St. Paul Education - Joint Elections Agreement

Historically, the County of St. Paul and St. Paul Education Regional Division No. 1 have entered into an agreement for the provision of joint elections for municipal Council and school board trustees. 

 

Attached is the proposed agreement for 2017. 

8.9

Alternate for Town of St. Paul Rec Board Committee

The Town of St. Paul Council passed the attached Parks and Recreation Bylaw at their March 13th Council Meeting.  The amendments to the bylaw are highlighted in yellow.  The bylaw now allows the board members to appoint an alternate from County Council to attend a meeting on their behalf.  

 

Councillor Martin and Councillor Sloan are on the Town of St. Paul Rec Board Committee.  We require a motion to appoint an alternate to the committee.  

8.10

Request for Letter of Support - MCSNet

MCSNet would like to proceed with their application to install Fiber Optic Backbones within the County of St. Paul to the community of Spedden with the communities of Mallaig and Ashmont being connected along the way.  These new fiber backbones will help MCSNet to enhance broadband services to approximately 835 households throughout the County and help meet current and future bandwith demands for County ratepayers.

 

The Connect to Innovate program is designed to provide 75% funding of approved projects.  MCSNet would be covering the 25% shortfall.  In order to strengthen their application for funding, they are requesting a letter of support from the County to accompany their application.  

8.11

Alberta Capital Finance Authority (ACFA) AGM

The AGM of the shareholders of the Alberta Capital Finance Authority will be held on Thursday, May 4, 2017 at 10:00 a.m. in Edmonton.  

8.12

Request for Gravel - Town of Elk Point

The Town of Elk Point is requesting to purchase 660 yards of gravel at $5.35 per yard, as they did last year.  

8.13

Sponsorship Request - Waiting for Waldemar

Eric Spoeth, is the director of a local film called Waiting for Waldemar which will be showing at the Elite Theatre on Sunday April 15th.  He is requesting if the County would provide sponsorship in the amount of $500 for this showing.  This would provide the County with a 10-15 second commercial spot which would play before the feature starts.  

8.14

Columbus House of Hope Golf Tournament

The Columbus House of Hope will be holding a Charity Golf Tournament and Banquet on May 27th to raise funds to expand their shelter and construct a transitional residence (apartments) for families in the process of finding permanent homes.  They are requesting support for their event, either cash or raffle or silent auction items or by entering a team for the tournament. 

 

The levels of Sponsorship are Bronze - $250; Silver - $500 and Gold - $1,000.  Registration for a team is $450.

8.15

Request to Host Beef-on-a-Bun - St. Paul District 4-H Council

The St. Paul District 4-H Council is once again requesting if Council will host a Beef on a Bun for the District Show and Sale on Monday, June 5, 2017.

8.16

TWP Rd 584 West of Range Road 95

8.17

Stoney Lake Community Association

8.18

-

8.19

-

9.

Correspondence

10.

Reports

10.1

CAO Report

CAO report to be presented at the meeting.

11.

Upcoming Meetings

11.1

April 12 @ 7:00 p.m. - Public Consultation - Inter Basin Transfer

12.

Financial

12.1

Budget to Actual

A copy of the budget to actual will be presented to Council for review.

12.2

Listing of Accounts Payable

A listing of Accounts Payable will be provided for Council's review.

12.3

Council Fees

Council fees for the past month will be circulated for review. 

13.

Adjournment