County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, November 13, 2018
Time:	10:00 A.m. - 2:00 P.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

Present

• Reeve Steve Upham
• Councillor Darrell Younghans, Division 1
• Councillor Kevin Wirsta, Division 2
• Councillor Cliff Martin, Division 3
• Councillor Maxine Fodness, Division 4
• Councillor Dale Hedrick, Division 5
• Councillor Laurent Amyotte, Division 6

Staff Present

• Shelia Kitz, CAO
• Phyllis Corbiere, Executive Assistant
• Tim Mahdiuk, Director of Community Services
• Kyle Attanasio, Director of Corporate Services
• Mark Chileen, Director of Public Works
• Kaitlyn Kenney, Municipal Intern
• Hailey Gish, Municipal Intern

Others Present

• Meredith Kerr, St. Paul Journal 

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1.

Call to Order

The regular meeting of the Council of County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:00 a.m.

2.

Minutes

• Resolution CM20181113.1001
  Moved By: Councillor Cliff Martin

  to approve the minutes of the October 9, 2018 Council Meeting minutes as presented. 

  Carried
• Resolution CM20181113.1002
  Moved By: Councillor Maxine Fodness

  to approve the October 25, 2018 Organizational Meeting Minutes as presented.

  Carried

3.

Bank Reconciliation

• Resolution CM20181113.1003
  Moved By: Councillor Kevin Wirsta

  to adopt the Bank Reconciliation for the month ending October 31, 2018.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following addition was made to the agenda:

8.27  Borrow for Range Road 110

• Resolution CM20181113.1004
  Moved By: Councillor Laurent Amyotte

  to adopt the agenda for the Regular Meeting of Council for November 13, 2018 with the above noted addition.

  Carried

5.

Closed Session

5.1

Closed Session

Staff - Sheila Kitz, CAO, Mark Chileen, Tim Mahdiuk, Kyle Attanasio, Phyllis Corbiere, Krystle Fedoretz, Hailey Gish and Kaitlyn Kenney remained during the closed sessions to provide Council with information as required. 

 Meredith Kerr left the Council Room at 10:06 a.m. 

• Resolution CM20181113.1005
  Moved By: Councillor Darrell Younghans

  that pursuant to Section 197(2) of the M.G.A. County Council move into closed session as per Section 23, Division 2, Part 1 of the FOIP Act.

  Carried
• Resolution CM20181113.1006
  Moved By: Councillor Cliff Martin

  to revert to an open meeting at 10:26 a.m.

  Carried
• Resolution CM20181113.1007
  Moved By: Councillor Dale Hedrick

  to enter into an encroachment agreement with the owner of Lot 28, Block 1, Plan 7620518 to accommodate the boathouse and eaves trough on the shed which are encroaching on Lot 43R, Block 1, Plan 7620518 at the owner's expense. 

  Carried

8.

New Business

• Resolution CM20181113.

8.1

Bylaw 2018-18 - At-Large Board Member Code of Conduct

• Resolution CM20181113.1008
  Moved By: Councillor Cliff Martin

  to give first reading to Bylaw 2018-18, the At Large Board Member Code of Conduct Bylaw.

  Carried
• Resolution CM20181113.1009
  Moved By: Councillor Maxine Fodness

  to give second reading to Bylaw 2018-18.

  Carried
• Resolution CM20181113.1010
  Moved By: Councillor Laurent Amyotte

  to present Bylaw 2018-18 for third reading.

  Carried Unanimously
• Resolution CM20181113.1011
  Moved By: Councillor Darrell Younghans

  to give third reading to Bylaw 2018-18.

  Carried

8.2

Bylaw 2018-19 - Bylaw Enforcement Officer Bylaw

• Resolution CM20181113.1012
  Moved By: Councillor Darrell Younghans

  to table Bylaw 2018-19, the Bylaw Enforcement Officer Bylaw to the December Council Meeting. 

  Carried

8.3

Bylaw 2018-20 - Cannabis Consumption Bylaw

• Resolution CM20181113.1013
  Moved By: Councillor Maxine Fodness

  to give first reading to Bylaw 2018-20, the Cannabis Consumption Bylaw. 

  Councillor M. Fodness requested a recorded vote.

  For (5)	Reeve Steve Upham, Councillor Darrell Younghans, Councillor Kevin Wirsta, Councillor Maxine Fodness, and Councillor Dale Hedrick
  Against (2)	Councillor Cliff Martin, and Councillor Laurent Amyotte

  Carried (5 to 2)

8.4

Bylaw 2018-21 - Bylaw to Rescind Undeveloped Road Allowance Bylaw

• Resolution CM20181113.1014
  Moved By: Councillor Cliff Martin

  to give first reading to Bylaw 2018-21, which is a Bylaw to Rescind Undeveloped Road Allowances no longer required by the lessee.

  Carried

8.5

Statutory & Declared Holidays Policy HR-30

• Resolution CM20181113.1015
  Moved By: Councillor Dale Hedrick

  to approve Statutory and Declared Holidays Policy HR-30, as per the recommendations of the Policy Committee.

  Carried

8.6

Snowplowing of Driveways Policy PW-55

• Resolution CM20181113.1016
  Moved By: Councillor Darrell Younghans

  to approve Policy PW-55, Snowplowing of Driveways Policy, as per the recommendations of the Policy Committee.

  Carried

8.7

Family & Community Support Services Policy FCS-73

• Resolution CM20181113.1017
  Moved By: Councillor Kevin Wirsta

  to approve Policy FCS-73, Family and Community Support Services Policy, as per the recommendations of the Policy Committee.

  Carried

8.8

Reserve Lands Management Policy DEV-93

• Resolution CM20181113.1018
  Moved By: Councillor Laurent Amyotte

  to approve Policy Dev-93, Reserve Lands Management Policy, as per the recommendations of the Policy Committee. 

  Carried

8.9

Request for Permit to Widen MR for Access to Floatingstone

• Resolution CM20181113.1019
  Moved By: Councillor Darrell Younghans

  to permit the owner of Lot 87, Block 2, Plan 7722896 to develop a two metre wide trail on the Municipal Reserve north of their property (Lot 91R, Block 2, Plan 7722896) to connect to the existing trail, at the landowners expense.  Further that a development permit will be required to complete the trail. 

  Carried

8.10

Fit For Duty Policy HR-128

• Resolution CM20181113.1020
  Moved By: Councillor Cliff Martin

  to approve Fit for Duty Policy HR-128, as recommended by the Policy Committee. 

  Carried

8.11

Strategic Plans

• Resolution CM20181113.1021
  Moved By: Councillor Darrell Younghans

  to table final approval of the the 2019 Strategic Plans to the November Public Works Meeting. 

  Carried

8.12

Date for CAO Evaluation

• Resolution CM20181113.1022
  Moved By: Councillor Cliff Martin

  to schedule the CAO Evaluation for Monday, December 17 at 10:00 a.m. as per Section 205.1 of the Municipal Government Act. 

  Carried

8.13

FCSS Conference - November 28-30

• Resolution CM20181113.1023
  Moved By: Councillor Laurent Amyotte

  to approve Councillor M. Fodness and Councillor D. Younghans to attend the Annual FCSS Conference from November 28 to 30 in Edmonton.

  Carried

8.14

Family & Community Safety Program Grant Application

• Resolution CM20181113.1024
  Moved By: Councillor Cliff Martin

  to provide the County of St. Paul and Elk Point FCSS with a letter of support to accompany their grant application for funding through the Vulnerable Communities Stream of the Family and Community Safety Program Grant.

  Carried

8.15

St. Paul & Community Family Benefit Society

• Resolution CM20181113.1025
  Moved By: Councillor Darrell Younghans

  to donate a silent auction item for the St. Paul & Community Family Benefit annual New Year's Eve Family Benefit Dance. 

  Carried

8.16

Request for Grant - Greater Lakeland Rural Crime Watch

• Resolution CM20181113.1026
  Moved By: Councillor Maxine Fodness

  to provide the Greater Lakeland Rural Crime Watch Association with a $3000 grant to offset their rent of the County Office lower level office space. 

  Carried

8.17

Winterland Invitational-Novice, Atom, PeeWee Hockey Tournament

• Resolution CM20181113.1027
  Moved By: Councillor Kevin Wirsta

  to sponsor the 2019 Winterland Invitational Novice, Atom and PeeWee Hockey Tournament taking place in Bonnyville, Glendon and Elk Point with a 1/4 page advertisement at a cost of $500.

  Carried

8.18

Request to Waive Permit Fees

• Resolution CM20181113.1028
  Moved By: Councillor Maxine Fodness

  to deny the request from the owner of Lot 4, Block 6, Plan 7820850 to waive the development permit application fee for the construction of an accessory building in the absence of permits.  

  Carried

7.

Delegation 

7.1

11:00 a.m. - Mallaig Ag Society

Jay St. Arnault and Amanda Amyotte with the Mallaig Ag Society were admitted to the Council Room at 11:00 a.m. to inform Council that they will be switching insurance provider - from RMA Insurance to Foster Park, as Foster Park has provided a better rate. 

The delegation informed Council that they have changed their project scope for their ice plant, as they are now able to use the condenser and will only have to replace the chiller.  This will be a considerable savings on the project.  They have applied for a CFEP grant through the Small Funding Program and are waiting to hear if they are successful.

 

The delegation left the Council Room at 11:25 a.m. 

• Resolution CM20181113.1029
  Moved By: Councillor Darrell Younghans

  to purchase tickets for the Mallaig Ag Society Annual Christmas Party at a cost of $50 per ticket.

  Carried

7.2

11:30 a.m. - Ray Lafortune

Ray Lafortune was admitted to the Council Room at 11:28 a.m.  He talked about the dust in front of his residence on Township Road 582.  He had an oiled dust control that has broken up and is now down to clay with very little hard top.  He is requesting that Council consider hard top in front of his property.  He does not want MG30.

Council informed Mr. Lafortune that the road will be rebuilt this spring.  Following the rebuild, Council will determine if anything further will be done to the road and/or dust controls.  Following his presentation, Mr. Lafortune left the Council Room at 11:45 a.m. 

8.

New Business

8.19

Joint Meeting with the Town of Elk Point

• Resolution CM20181113.1030
  Moved By: Councillor Darrell Younghans

  to defer the request from the Town of Elk Point for $25,000 for the heated cement pad at the Elk Point Truckfill and the request to cost share an additional day of operation at the Elk Point Transfer Station to budget deliberations. 

  Carried

8.20

Primula Greek Orthodox Cemetery - NW 36-55-5-W4

• Resolution CM20181113.1031
  Moved By: Councillor Cliff Martin

  that the County of St. Paul take ownership of the Primula Greek Orthodox Cemetery located in NW 36-55-5-W4, as per the recommendation of the Cemetery Committee.

  Carried

8.21

Strategic Transportation Infrastructure Program-Local Road Bridge Stream

• Resolution CM20181113.1032
  Moved By: Councillor Cliff Martin

  to submit a 2019-2020 Strategic Transportation Infrastructure Program (STIP) grant application under the Local Road Bridge stream for File 02351 - SW 21-58-8-W4, RR 84

  Carried
• Resolution CM20181113.1033
  Moved By: Councillor Laurent Amyotte

  to submit a 2019-2020 Strategic Transportation Infrastructure Program (STIP) grant application under the Local Road Bridge Stream for Bridge File 08786 - SW 16-62-10-W4, RR 104.

  Carried
• Resolution CM20181113.1034
  Moved By: Councillor Darrell Younghans

  to submit a 2019-2020 Strategic Transportation Infrastructure Program (STIP) grant application under the Local Road Bridge Stream for Bridge File 70105 - NW 6-61-11-W4, RR 120,

  Carried
• Resolution CM20181113.1034
  Moved By: Councillor Dale Hedrick

  to submit a 2019-2020 Strategic Transportation Infrastructure Program (STIP) grant application under the Local Road Bridge Stream for Bridge File 70924 - SE 27-59-11-W4, Twp Rd 594.

  Carried
• Resolution CM20181113.1036
  Moved By: Councillor Maxine Fodness

  to submit a 2019-2020 Strategic Transportation Infrastructure Program (STIP) grant application under the Local Road Bridge stream for Bridge File 77649 - SE 28-61-10-W4, Twp Rd 614.

  Carried

8.22

Strategic Transportation Infrastructure Program - Local Municipal initiatives Stream

• Resolution CM20181113.1037
  Moved By: Councillor Kevin Wirsta

  to submit a STIP grant application under the Local Municipal Initiatives Stream for regrading 2 miles on Twp Rd 582 from Highway 881 to 57th Street in the Town of St. Paul and 900 m of 57th Street south from the intersection of Rge Rd 95 and Twp Rd 582.  The Town of St. Paul will be the managing partner on this grant application.  

  Carried

8.23

Investing in Canada Infrastructure Program - Rural & Northern Communities Stream

• Resolution CM20181113.1038
  Moved By: Councillor Cliff Martin

  to submit an Investing in Canada Infrastructure Program (ICIP) grant application under the Rural and Northern Communities Stream for Bridge File 02351 - SW 21-58-8-W4, RR 84.

  Carried
• Resolution CM20181113.1039
  Moved By: Councillor Laurent Amyotte

  to submit an Investing in Canada Infrastructure Program (ICIP) grant application under the Rural and Northern Communities Stream for Bridge File 08786 - SW 16-62-10-W4, RR 104.

  Carried
• Resolution CM20181113.1040
  Moved By: Councillor Kevin Wirsta

  to submit an Investing in Canada Infrastructure Program (ICIP) grant application under the Rural and Northern Communities Stream for Bridge File 70105 - NW 6-61-11-W4, RR 120.

  Carried
• Resolution CM20181113.1041
  Moved By: Councillor Dale Hedrick

  to submit an Investing in Canada Infrastructure Program (ICIP) grant application under the Rural and Northern Communities Stream for Bridge File 70924 - SE 27-59-11-W4, Twp Rd 594.

  Carried
• Resolution CM20181113.1042
  Moved By: Councillor Maxine Fodness

  to submit an Investing in Canada Infrastructure Program (ICIP) grant application under the Rural and Northern Communities Stream for Bridge File 77649 - SE 28-61-10-W4, TWP RD 614.

  Carried
• Resolution CM20181113.1043
  Moved By: Councillor Dale Hedrick

  to submit an Investing in Canada Infrastructure Program (ICIP) grant application under the Rural and Northern Communities Stream for regrading 2 miles of Twp Rd 582 from Highway 881 to 57th  street in the Town of St. Paul, and 900 m of 57th street south from the intersection of Rge Rd 95 and Twp Rd 582.  The Town of St. Paul will be the managing partner on this grant application.

  Carried

8.24

Blanket Exercise on Indigenous History and Culture

• Resolution CM20181113.1044
  Moved By: Councillor Cliff Martin

  to file the information from RMA on the Blanket Exercise on Indigenous History and Culture.  

  Carried

8.25

Saddle Lake North/South Road

• Resolution CM20181113.1045
  Moved By: Councillor Dale Hedrick

  to provide the Saddle Lake Cree Nation with a letter of support to accompany their application for funding to reconstruct and base pave the main North/South Road from Highway 29/36 to their North Boundary.

  Carried

8.26

Bill C-69 Impact Assessment

• Resolution CM20181113.1046
  Moved By: Councillor Cliff Martin

  to send a letter encouraging better consideration of industry and stakeholder concerns and urging the government to pause and review Bill C-69 before passing it into legislation.

  Carried

8.27

Borrow for Range Road 110

• Resolution CM20181113.1047
  Moved By: Councillor Maxine Fodness

  in exchange for payment for a borrow pit on SW 18-57-10-W4 required for the construction of Range Road 110, the County will deliver 80 yards of gravel to SW 27-57-10-W4. 

   

  Carried

9.

Correspondence

9.1

CNRL Proposed Primary Recovery Scheme

• Resolution CM20181113.1048
  Moved By: Councillor Cliff Martin

  to file the letter from the Laurier Lake Residents regarding CNRL proposed Primary Recovery Scheme Amendment No. 9415 in sections 14, 23, 26 and 35 in Twp 56 Rge 4, W4M as information.

  Carried

10.

Reports

10.1

CAO Report

Councillor Cliff Martin left the Council Room at 12:32 p.m. and re-entered at 12:36 p.m.

• Resolution CM20181113.1049
  Moved By: Councillor Cliff Martin

  to approve installation of two culverts on Township Road 565A in NE 36-56-9-W4 to accommodate the increased water flow that will result from the culvert installation on Highway 646.

  Carried
• Resolution CM20181113.1050
  Moved By: Councillor Darrell Younghans

  to advertise for two members at large to represent the County on the Inter-Municipal Subdivision and Development Appeal Board.

  Carried
• Resolution CM20181113.1051
  Moved By: Councillor Laurent Amyotte

  to accept the CAO Report as presented. 

  Carried

12.

Financial 

12.1

Budget to Actual

• Resolution CM20181113.1052
  Moved By: Councillor Kevin Wirsta

  to approve the budget to actual as of October 31, 2018.

  Carried

12.2

Listing of Accounts Payable

• Resolution CM20181113.1053
  Moved By: Councillor Dale Hedrick

  to file the listing of Accounts Payable as circulated:

  Batch       Cheque Date       Cheque Nos.       Batch Amount 

  21888      Oct. 4, 2018       Direct Deposit    $     47,280.85

  21889      Oct. 5, 2018       32302-32395     $1,442,513.94

  21913      Oct. 12, 2018     32396-32461     $   541,924.18

  21922      Oct. 17, 2018     32462-32473     $   320,428.27

  21932      Oct. 22, 2018     Direct Deposit    $    94,823.28

  21936      Oct. 23, 2018     32474-32489     $1,404,161.20

  21940      Oct. 26, 2018     32490-32505     $   150,564.22 

  Carried

12.3

Council Fees

• Resolution CM20181113.1054
  Moved By: Councillor Kevin Wirsta

  to approve the Council Fees for the Month of October, 2018 as circulated.

  Carried

13.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.

Time:  1:08 p.m.