County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, March 12, 2013
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

Business Arising from Minutes

5.1

Town of Elk Point - Transfer Station Joint Use & Operation Agreement

The Town of Elk Point has approved the Joint Use and Operation Agreement.

5.2

Bridge for Fox Subdivision in Hamlet of Mallaig

At the December meeting, Council was presented with a request from the Mallaig Chamber of Commerce to install a bridge at the south and west end of the new subdivision and provide an access path from the subdivision to the churches, recreation facilities etc.  The original proposal for the pathway through private property was unsuccessful.  We have now received a letter from the Mallaig Parish Council requesting that council consider developing a pathway on the west and north side of the Church (on property owned by the diocese).  This walkway would serve as an access to the new subdivision.

 

Dennis Bergheim has been in contact with the Mallaig Parish Council and he will be in to speak with Council about the proposed bridge, walkway and costs.  This project would fit the criteria for the CIP Grant. 

 

If Council decides to proceed with installing the bridge and designating a walkway, they have the following options:

-  Register an easement on the land owned by the diocese.

-  Request the diocese to transfer the land to the County and register it as a separate title designating it as a Public Utility Lane (would require approximately 15-20 feet).

 

5.3

Lease NE 2-62-12-W4

At the February Meeting, Council made a motion to table a decision on whether or not to lease the NE 2-62-12-W4 until both parties are made aware of the condition of the fence.

 

Administration contacted the interested party and informed them that the fence on the north end would have to be built and that the adjacent landowner has already brushed the fence line.  Attached are pictures that show the brushing that was done on the fence line.  The clearing is approximately 13 metres wide from tree line to tree line.

 

The letter that was sent to the adjacent landowner stated that if there is more than one interested party, the name of the lessee will be drawn out of a hat. 

6.

Delegation

6.1

11:30 a.m. - St. Paul RCMP

Staff Sgt. Wade Trottier will attend the meeting to provide Council with an update and Police Priority Planning, 

7.

New Business

7.1

2013 Land Leases

The following land leases are being presented for renewal for the year 2013:

SW 18-56-3-W4	Lanni Bristow
PNE 8-56-4-W4	Craig Lorenson

 

Section 61 of the M.G.A. allows a municipality to grant rights with respect to its property.

7.2

Community Water Consultation Workshop

The Community Water Consultation Workshop was held at Willow Prairie Hall by LaCorey on February 27, 2013.

7.3

Alberta Water Wastewater Operator Seminar

The Alberta Water and Wastewater Operators Training Conference will be held March 11-15, 2013 in Banff.

7.4

Growing Rural Tourism Conference

The Growing Rural Tourism Conference will be held April 8-10, 2013 in Camrose.  The Agenda for the Conference can be viewed online at www.growingruraltourism.ca.  Registration for the Conference is $315.

 

This conference conflicts with the April Council Meeting.

 

7.5

Alberta Assessors' Association Annual Conference

The 53rd Annual Alberta Assessors' Association Conference will be held April 22-26, 2013 in Edmonton.

7.6

2013 Provincial ASB Tour

The 2013 Provincial ASB Tour will be held July 8 to 12, 2013 in Bonnyville. 

 

Eight rooms have been booked at the Days Inn in Bonnyville and there is information attached about camping stalls.  Stalls not booked will be released by June 15, 2013.

 

7.7

Bylaw No. 2013-04 Licence Road Allowance

Alan Tkachyk is applying for a licence agreement for the undeveloped road allowance situated between SE 17-59-11-W4 and SW 16-59-11-W4, for the sole purpose of grazing livestock.  He owns the property on one side and is joint owner of the other side.  The adjacent landowner has signed the consent form.

 

The County, under Section 18 of the M.G.A. has the direction, control and management of all roads within the municipality.  Under Section 16 of the Highway Traffic Act, a municipality may grant a licence for the use of a road allowance.

 

After first reading the Bylaw must be advertised.

 

7.8

Bylaw No. 2013-06 - Well Drilling Equipment Tax

Bylaw No. 2013-06 is being presented to Council to approve a Well Drilling Equipment Tax Bylaw which allows a Municipality to impose a tax in respect of equipment used to drill a well for which a license is required under the Oil and Gas Conservation Act.

 

Section 187 of the M.G.A. states that all Bylaws must have 3 distinct and separate readings.

7.9

Bylaw No. 2013-07 - Amend LUB - Rezone PNE 35-58-10-W4

Bylaw No. 2013-07 is being presented to Council to Amend the Land Use Bylaw No. 1486 as it relates to rezoning PNE 35-58-10-W4 from Agricultural to one lot of Industrial/Commercial and three lots of Country Residential 2. 

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to Section 230 of the M.G.A.

 

The adjacent landowners will also be notified of the proposed rezoning.

 

Krystle Fedoretz will be in to speak with Council.

 

In 2012 the landowner submitted a request to rezone the property from Agricultural to one lot of Industrial Commercial and 3 lots of Country Residential 2, however at that time the Industrial Commercial lot was situated adjacent to the body of water.

7.10

Emergent Resolution - Funding of Approved Water for Life Projects Based on Actual Costs

Further to the discussions at the February Public Works Meeting, attached is the final copy of the Emergent Resolution for Funding of Approved Water for Life Projects based on Actual Total Costs, which we are proposing to present at the AAMD&C Spring Convention.

 

The resolution is requesting that the AAMD&C advocate on the behalf of municipalities for the Government of Alberta to continue to fund "projects" through the Water for Life program at the approved percentage of the estimate rather than to the amount indicated in the approval letter to reflect actual cost; and

 

that the Government of Alberta ensures that current approved projects are funded based on actual total costs prior to the approval of new projects under the Water for Life Program.

 

Red Deer County Council passed a motion to second this resolution during the AAMD&C Convention.

 

Wetaskiwin County is willing to speak in favor of the resolution.

7.11

Scope Change - Ashmont/Lottie Lake Transmission Line

As Council wants to transfer water from the Ashmont Water Treatment Plant to Lottie Lake prior to the new water treatment plant being built, we have had to do several scope changes to the Transmission Line project to accommodate the pumping of water.  As such, Administration is presenting a scope change that is once again a project that was not considered in the Transmission Line portion of the project, but that would be required in the Water Treatment Plant phase - therefore is not an additional cost to the project overall.  This scope change is for the controls, computers, and alarm systems at both Water Treatment Plants.  The increase to the project at this point is $49,854.20. 

Please note that this additional expense forms part of the 2013 budget and does not exceed the approved amount of money for the overall project.

7.12

Safety Codes Services Agreement

Attached is the Safety Codes Services Agreement with Superior Safety Codes.  Our last Agreement expired December 31, 2012 however Superior was in the process of upgrading the agreement to include more detail and it is just ready now.  The new agreement refers to the Quality Management Plan which was approved by Council last month and the old agreement did not.  The new agreement also includes the fee schedule as an attachment.

 

The remuneration for Superior Safety Codes remains at 70% of the permit fees.

7.13

Request to Waive Permit Fees - St. Paul Alliance Church

The St. Paul Alliance Church applied for a building permit for an addition of a foyer and sanctuary space onto their existing building.  The cost of the permit is $4680, $180 of which is the SCC levy.  They are requesting that Council consider waiving or greatly reducing the cost of their permit fees.

 

The Bethel Family Worship Centre applied for a permit in 2012 for an addition to their building.  They paid the full permit fees of $520 for their project.

 

7.14

Transportation Grant - St. Paul Senior Citizens Club

The St. Paul Senior Citizens Club is requesting a transportation grant for 2013. 

 

They used their 2012 grant for educational and cultural trips during the year.

 

7.15

Request for Proceeds from Rodeo Supper

We have received requests from the following groups who are requesting the proceeds from the 2013 Rodeo Supper (Friday night):

• NEAT Club
• St. Paul Animal Shelter
• 1st St. Paul Pathfinders, Girl Guildes

The letters of request are attached along with the policy for distributing funds from the Rodeo Supper.

7.16

Letter from County Library Board

The County Library Board is thanking Council for their continued support and funding for 2013.

7.17

Continued Full Operation of Elk Point Health Centre

Attached is a letter of support from the Town of Bonnyville which was sent to Alberta Health Services supporting the Town of Elk Point for the continued full operation of the Elk Point Health Centre.  Due to registered murse staffing shortages, acute care beds have been closed and there has been a reduction of emergency room services since November 27, 2012.  As a result of this closure, EMS has been diverted to St. Paul and Bonnyville Health Centres and any patients that have to be admitted are also being sent to Bonnyville and St. Paul, putting strain on our facilities. 

 

The Town of Elk Point has not requested a letter of support from the County, however we are wondering if Council would be interested in sending one.

 

7.18

Request - Elk Point Golf & Country Club

The Elk Point Golf & Country Club is requesting the County`s assistance in resurfacing the entrance road to the golf course, ball diamonds and soccer pitches. 

 

They are also requesting $35,500 to help pay for the improvements they did to their facility in 2012 and the projects they hope to complete in 2013.  In their letter, they referred to the MSI Grant however if approve, the funding would come from the Elk Point Recreation Grant.

 

They are also requesting 75 yards of cold mix for 2013 and 50 yards for 2014 to assist with repairs to the golf cart paths.  Cost of the cold mix would be $100 per yard.

 

7.19

Access to NW 22-55-8-W4

Following the discussions at the Public works meeting, the Public Works Department met with Bill Amy regarding construction of the road and approach to the proposed subdivision in NW 22-55-8-W4.  Attached is a cost estimate of the road showing the County's share for the construction of the road and Mr. Amy's share for the approach to the subdivision.

 

7.20

Lakelander's Trailer Club

The Lakelander's Trailer Club is requesting to access their property by cutting through the SW 29-60-11-W4 to join up to their trail north of the municipal campground, see map attached.  Council discussed the request at the Public Works meeting and decided that the group should stay on the quarter line instead of cutting through the County quarter.

 

7.21

In Camera Items

To be presented at this meeting.

7.22

Request for Sponsorship for Provincial Tournaments

7.23

Land Leases

7.24

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7.25

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8.

Correspondence

9.

Reports

9.1

CAO Report

9.2

Reports

10.

Upcoming Meetings

10.1

March 15 @ 9:00 a.m. - 3:00 p.m. - Budget Meeting

10.2

March 18-20 - AAMD&C Spring Convention

10.3

March 26 @ 10:00 a.m. - Public Works

10.4

March 26 @ 1:00 p.m. - Meeting with Gravel Pit Operators/Owners

10.5

March 27 @ 1:00 p.m. - 4:30 p.m. - Budget Meeting

10.6

March 28 @ 9:00 a.m. - 3:00 p.m. - Budget Meeting

10.7

April 3 @ 4:30 p.m. - Joint Meeting with Town of St. Paul

11.

Financial

11.1

Listing of Accounts Payable

11.2

Council Fees

11.3

Budget to Actual - NONE THIS MONTH

12.

Adjournment