County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, June 14, 2011
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The 594th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:04 a.m., Tuesday, June 14, 2011 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Alphonse Corbiere	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Shauna Burke	St. Paul Journal
3 Members of the Public

 

2.

Minutes

• Resolution #CM20110614.1001

  Motion to approve minutes of the May 10, 2011 Council Meeting with the following correction: 

   - Resolution CM20110510.1029 - should read "being" instead of "bring"

  Carried
• Resolution #CM20110614.1002

  Motion to approve the minutes from the May 31 Special Council Meeting with the following correction:

  - Resolution SM20110531.1005 - Remove word "is" in last sentence.

  Carried

3.

Bank Reconciliation

• Resolution #CM20110614.1003

  Motion to adopt the Bank Reconciliation for the month of May, 2011.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions/deletions were made to the agenda:

Delete:

    Item 7.15 - Sale of Riding Lawn Mower

Add: 

New Business:

  7.20 - Bylaw No. 1579 - Amend LUB - Rezone PSE 27-59-10-W4

  7.21 - Advertising Campaign through Travel Alberta-Haying in the 30s

  7.22 - Stelmach Event - In Appreciation

  7.23 - Request to Lease NE 2-62-12-W4

  7.24 - HUB Office Space Lease Agreement

  7.25 - Emergency Management Agreement with SV of Horseshoe Bay

  7.26 - Motion to Rescind 2010 Municipal Election Issue Motion

  7.27 - Town of Elk Point Spray Park

Reports: 

   9.2 - Safer Communities Task Force - Councillor Fodness

   9.3 - CAO Report

   9.4 - FCM Report - Councillor Dach & Reeve Upham 

• Resolution #CM20110614.1004

  Motion to approve the agenda for the June 12, 2011 Regular Council Meeting with the above noted deletion and additions.

  Carried

5.

Business Arising from Minutes

6.

Delegation

6.1

10:30 a.m. - Public Hearing - Bylaw No. 1573 - Lease Environmental Reserve

Reeve Upham declared the Public Hearing open at 10:30 a.m. with all members of Council present.

 

Council was informed that the Public Hearing was advertised in accordance with section 606 of the M.G.A.

 

Krystle Feodretz, Planning and Development, informed those present that the purpose of the public hearing is to discuss bylaw No. 1573, which is a bylaw to allow the lease and amend the use of Lot 28ER, Block 2, Plan 8023220 at Upper Mann Lake.

 

Reeve Upham then requested if there were any written submissions either for or against the proposed bylaw.

 

Krystle Fedoretz read the following written submissions aloud to Council:

 

1)  Letter from Leo & Lil Matthiesson - dated April 27, 2011 - Referred to previous letter.  They do not object to leasing the property  to Mr. Gordon Scott but they do object to leasing it to Gordon Scott and his heirs.  They feel it would better serve the public as a public picnic area and campsite.

 

2)  Letter Susan Clennell & Murray Ladd- dated June 13th - They are against leasing the property because it will be precedent setting and with the changes suggested, the property will never be an Environmental Reserve again.  They feel the proposed lease should be cancelled and the property left as an Environmental Reserve without changes.

 

3)  Tony Onisko - dated June 13th - He strongly requests that Council reject the bylaw or open up  the leasing opportunity to anyone who wants to lease property.

 

The following people spoke about the proposed bylaw.

 

1)  Adjacent landowner, Tammy Boggis, spoke against the Bylaw as she feels the property should not be leased for public use.  She stated that the Scott family did not use the property until 2008 and it was used by Mr. Scott's nephew Randy. She also stated that Mr. Scott does not maintain it, it is his nephew that maintains the property. 

 

2)  Betty Andrichuk, Gordon Scott's daughter spoke in favor of the Bylaw.  Mr. Scott has maintained property up until last year, when he became ill.  She stated that it is a historical significance for family and they do use it on occasion.  It was maintained before, under the previous lease that they had, therefore they maintained it on the May long weekend.  

 

Reeve Upham declared the public hearing closed. 

Time:  10:45 a.m.

  

• Resolution #CM20110614.1015

  Motion to adjourn the meeting to proceed to public hearing scheduled for 10:30 a.m. to discuss Bylaw No. 1573, which is a bylaw to allow the lease and amend the use of Lot 28ER, Block 2, Plan 8023220. 

  Carried
• Resolution #CM20110614.1016

  Motion to give second reading to Bylaw No. 1573, which is a bylaw to allow the lease and amend the use of Lot 28ER, Block 2, Plan 8023220 at Upper Mann Lake.

  Carried
• Resolution #CM20110614.1017

  Motion to give third reading to Bylaw No. 1573.ding. 

  Carried

6.2

11:00 a.m. - Paul Pelletier - Community Futures Viability Study

Paul Pelleter was admitted to the Council Room at 11:15 a.m.  He thanked Council for the County's contribution towards the viability study.  The study determined that it is a viable project  and the facility is viable for the Food Processing/ Food Sciences Centre.  The project has now moved to the second phase.  Community Futures is requesting a letter of support for the project as they approach Rural Alberta Development Fund and Western Economic Diversification for funding.  Mr. Pelletier left meeting at 11:25 a.m.

• Resolution #CM20110614.1019

  Motion by Councillor M. Fodness to provide Community Futures and Portage College with a letter of support for their application for a grant to complete the Regional Food Processing Facility/Food Sciences project. 

  Carried

6.3

11:30 a.m. - Gary Foguere, Crestview Resident

7.

New Business

7.1

Pancake Breakfast Contribution - Seniors Week

• Resolution #CM20110614.1005

  Motion to approve a $150 contribution to help fund the Elk Point Seniors Pancake Breakfast which was held during Seniors Week.

  Carried

7.2

Luncheon for Cyclists coming through St. Paul on Iron Horse Trail

• Resolution #CM20110614.1006

  Motion to co-sponsor a lunch with the Town of St. Paul and Alberta's Iron Horse Trail on June 13th at Reunion Station for the cyclists who are riding from Saskatoon to Edmonton and will be coming through on the Iron Horse Trail.

  Carried

7.3

ASAA 2011 Provincial Track and Field Championship

• Resolution #CM20110614.1007

  Motion to approve a $500 grant for Regional High School and for Mallaig School to help offset the costs of attending the 2011 Track and Field Provincial Competition in Edmonton on June 3 & 4, as per policy ADM-51.

  Carried

7.4

2012 Alberta Firefighter Curling Provincials

• Resolution #CM20110614.1008

  Motion that the County of St. Paul make a $500 donation to become a silver sponsor for the 2012 Alberta Firefighter Curling Provincial Bonspiel from February 23 to 26, 2012.  The donation will be paid from 2012 budget.

  Carried

7.5

St. Paul Fish and Game Association

Council was presented with a request from the St. Paul Fish and Game Association for a grant to help with maintenance of their facilities and/or to assist with the costs of sending youth to the conservation camp.

• Resolution #CM20110614.1009

  Motion to table the request from the St. Paul Fish and Game Association for more information on what they are requesting the funds for.

  Carried

7.6

Alberta Fire Chief's Association Convention and Trade Show

• Resolution #CM20110614.1010

  Motion to ratify Bryan Bespalko and Joey Duperron's attendance at the Alberta Fire Chief's Association Convention and Trade Show on May 28, 2011 in Edmonton.

   

   

  Carried

7.7

Request to Cancel Property Taxes on Lot 6, Block 3, Plan 0021847

• Resolution #CM20110614.1014

  Motion to refund the municipal property taxes in the amount of $763.72 for the 2011 taxation year for Lot 6, Block 3, Plan 0021847 as the property is only being used for a dugout and a small shed that houses equipment to pump water to the lots in the subdivision.

  Carried
• Resolution #CM20110614.1011

  Motion to table the request to cancel the property taxes on Lot 6, Block 3, Plan 0021847 until later during the meeting

  Carried

7.8

Council Representation on Elk Point IDP Committee

• Resolution #CM20110614.1012

  Motion to appoint Councillor Ockerman, Councillor Dach, CAO Sheila Kitz and staff from the Planning Department to the Elk Point IDP Committee.

  Carried

7.9

Bylaw No. 1577 - Procedures Bylaw

Council was presented with Bylaw No. 1577, the Meeting Procedures Bylaw.  As per section 3.4 of the Bylaw, it may only be repealed, amended or varied providing notice of the proposed amendments have been given at a preceding regular meeting.

• Resolution #CM20110614.1013

  Motion to table Bylaw No. 1577 to the July Council meeting.

  Carried

7.10

Bylaw No. 1578 - Rezone SE 16-57-7-W4

Councillor G. Ockerman left the meeting at 11:05 a.m.

Councillor G. Ockerman re-entered the meeting at 11:09 a.m.

• Resolution #CM20110614.1018

  Motion to give 1st reading to Bylaw No. 1578, which is a bylaw to amend Land Use Bylaw No. 1486 as it relates to rezoning the SE 16-57-7-W4 from Agricultural to Industrial/Commercial.

   

  Councillor Ockerman abstained from voting as he was absent during part of the discussions.

   

  Carried

7.11

Mooswa Cemetery

• Resolution #CM20110614.1020

  Motion that the County waive the subdivision fees in the amount of $1,090 when Mr. George Anderson applies to subdivide 1 acre out of his property on PNE 22-56-5-W4   and and donate it to the Mooswa Cemetery to be consolidated with their existing 2 acre parcel.

  Carried

7.12

Gator to Evergreen Regional Waste Management Services Commission

• Resolution #CM20110614.1021

  Motion to transfer the 2001 JD 6 x 4 Gator, Serial No. W006X4X052530 to the ERWMSC for use at the Regional Landfill, as it has reached its useful life with the County.

  Carried

7.13

Road Construction Easements

• Resolution #CM20110614.1022

  Motion to approve the following easements to purchase the property required to correctly register the existing roads.

   

  N 1/2 SW 20-56-8-W4	Leonard Demchuk
  NW 20-56-8-W4	Leonard Demchuk
  NW 10-57-5-W4	Judy Ockerman
  NE 29-59-10-W4	Melford Lilje

   

  Carried

7.14

Hamlet Grant

• Resolution #CM20110614.1023

  Motion that administration apply for $37,080, which is the Streets Improvement Component of the Basic Municipal Transportation Grant.  The grant will be used to replace approximately 900 feet of sidewalk in the Hamlet of Ashmont and approximately 30 feet of sidewalk in the Hamlet of Heinsburg. 

  Carried

7.15

Sale of Riding Lawn Mower

7.16

Stoney Lake Road to Hall

• Resolution #CM20110614.1024

  Motion to approve the hiring of Genivar Engineering, Ray Makowecki Consulting and Mike Farlinger contracting for the construction of the Stoney Lake road to the hall located at SE 23-56-8-W4.

  Carried

7.17

RFP for Auditing Services

• Resolution #CM20110614.1025

  Motion that the County of St. Paul appoint Synergy Chartered Accountants as auditors for the municipality for a period of three (3) years, effective 2011, as per the presentation made in their Request for Proposal for Auditing Services, subject to the accountants accepting a one-year probationary period.

  Carried

7.18

Employee Assistance Program

• Resolution #CM20110614.1026

  Motion that Council approve the addition of the Employee Assistance Program to the benefit package for all County employees effective July 1, 2011.

  Carried

7.19

In Camera Items - Land

7.20

Bylaw No. 1579 - Amend Land Use Bylaw - Rezone PSE 27-59-10-W4-K. Fedoretz

• Resolution #CM20110614.1027

  Motion to give first reading to Bylaw No. 1579 which is a bylaw to rezone approximately 10 acres in PSE 27-59-10-W4 from Agricultural to Industrial/Commercial.

  Carried

7.21

Advertising Campaign through Travel Alberta for Haying in the 30s

CHLW is planning an advertising campaign through Travel Alberta in support of Haying in the 30s and they are inquiring if the County would be interested in partnering with Haying in the 30's to advertise this event. 

• Resolution #CM20110614.1028

  Motion to deny the request from CHLW to partner with Travel Alberta for advertising for Haying in the 30's.

   

  Carried

7.22

Stelmach Event - In Appreciation

Council was informed that an appreciation dinner for Premier Stelmach will be held on Wednesday, August 24, 2011 in Edmonton. 

• Resolution #CM20110614.1029

  Motion to file as information.

  Carried

7.23

Request to Lease NE 2-62-12-W4

• Resolution #CM20110614.1030

  Motion to deny the request from Peter Mikolajczyk to lease the NE 2-62-12-W4 until the Public Works Department checks for gravel. (Item 7a of the January, 2010 meeting)

  Carried

7.24

HUB Office Space Lease Agreement

• Resolution #CM20110614.1031

  Motion to approve the Agreement with HUB to rent office space from the County in the lower level of the administration building. 

  Carried

7.25

Emergency Management Agreement with SV of Horseshoe Bay

• Resolution #CM20110614.1032

  Motion to approve the Emergency Management Agreement with the Summer Village of Horseshoe Bay, which delegates their power and duties under the Emergency Management Act to the County.  This change is being made to the agreement as per Ministerial Order No. A:002/11 dated May 12, 2011.

  Carried

7.26

Motion to Recind 2010 Municipal Election Issue Motion

• Resolution #CM20110614.1033

  Motion to rescind Resolution No. CM20110208.1036, which is a motion to bring forth a resolution to the AAMD&C Zone 5 meeting in July regarding amendments to the Local Authorities Election Act that will clarify requirements of candidates for nomination, as the act is currently being reviewed.

  Carried

7.27

Town of Elk Point Spray Park

The Town of Elk Point is requesting a financial contribution toward the capital cost of their water spray park development.

• Resolution #CM20110614.1034

  Motion that the County of St. Paul become a platinum sponsor at $20,000 with $10,000 to be paid from 2011 and $10,000 from 2012 budget.

   

   

  Carried

7.28

Advertise Properties for Sale

• Resolution #CM20110614.1039

  Motion to advertise the following properties for sale in the local newspapers, with the sealed bids to be opened at the July 12, 2011 Council Meeting:

  Lot 4, Block 3, Plan 8121916 - Laurier Lake - Reserve Bid $26,100

  Lot 1, Plan 9722484 - St. Brides (former hall property) - Reserve Bid $31,500

  Carried

7.29

Purchase Property in Hamlet of Mallaig

• Resolution #CM20110614.1040

  Motion to purchase 8 acres from the owners of Lot 1, Plan 7521096, in SW 30-60-9-W4 at $8,000 per acre for the construction of a new fire hall, subject to soil testing.  The County will pay half from the 2011 budget and half will be paid from the 2012 budget. 

   

  Carried

8.

Correspondence

8.1

Correspondence

- Thank you letter from Racette School for the financial support for playground equipment at the school.

- Thank you from Elk Point Canada Day Committee for financial contribution towards festivities.

8.2

Thank you - Elk Point Canada Day Committee

9.

Reports

9.1

Reports

- Safety Committee Meeting

- Safer Communities Task Force - Councillor M. Fodness

- FCM - Reeve S. Upham & Councillor D. Dach

-  CAO Report - S. Kitz

10.

Upcoming Meetings

10.1

June Public Works Meeting

• Resolution #CM20110614.1035

  Motion to rescheduled the Public Works meeting from Tuesday, June 28, 2011 to Friday, July 8, 2011 at 9:00 a.m. followed by a Special Meeting at 10:00 a.m. to review policies. 

  Carried

10.2

June 28, 2011 @ 10:00 a.m. - Special Council Meeting

10.3

July 4, 2011 @ 9:30 a.m. - Zone Meeting in Sedgewick - Reply by June 17th

11.

Financial

11.1

Budget to Actual

The budget to actual as of May 31, 2011 was presented to Council.

11.2

Accounts Payable

The following lists of Accounts Payable for the Month of May, 2011 were presented to Council:

Batch	Cheque Nos.	Batch Amount
15222	12247-12321	$617,940.04
15232	12322-12372	$229,720.35
15253	12373-12443	$271,914.05

 

11.3

Council Fees

• Resolution #CM20110614.1036

  Motion to approve the Council Fees for the Month of May, 2011. 

  Carried
• Resolution #CM20110614.1037

  Motion that Council go in camera at 1:02 p.m. to discuss land issues.

  Carried
• Resolution #CM20110614.1038

  Motion that Council return to an open meeting at 1:22 p.m..

  Carried

12.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  1:32 p.m.

 

These minutes approved this 12th day of July, 2011. 

 

________________________           _________________________

Reeve                                                    Chief Administrative Officer