County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, December 12, 2017
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:00 a.m., Tuesday, December 12, 2017 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Darrell Younghans	Division 1
Councillor Kevin Wirsta	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Dale Hedrick	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Kyle Attanasio	Director of Corporate Services
Phyllis Corbiere	Executive Assistant
Mark Chileen	Director of Public Works
Janice Huser	St. Paul Journal
Sandy Bishop	Lakeland Connect

2.

Minutes

• Resolution #CM20171212.1001

  to approve the minutes of the November 6, 2017 Council Meeting as presented.

  Carried

3.

Bank Reconciliation

 

 

• Resolution #CM20171212.1002

  to approve the Bank Reconciliation for the month ending November 30, 2017.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

8.27  Provincial Education Requisition Credit Application 

8.28  Economic Developers Alberta (EDA) Conference 

11.4  Jan. 11 ECC Training - conflicts with AAMDC Zone Meeting

Item 8.8 - Utility Bylaw No. 2017-34 was deferred to 2:30 p.m. 

• Resolution #CM20171212.1003

  to adopt the agenda for the Regular Meeting of Council for December 12, 2017 with the above noted additions and amendment.

  Carried

5.

In Camera

6.

Business Arising from Minutes

6.1

Lot B, Plan 8321080 in PNE 6-60-10-W4

• Resolution #CM20171212.1004

  to rescind motion CM20171106.1024, "to bring forward an amendment to the Land Use Bylaw for a provision of a notwithstanding clause allowing a subdivision within the Agriculture district of 9.6 acres within Lot C, Plan 8321080 to be consolidated with Lot B, Plan 8321080 in PNW 6-60-10-W4.  An Area Structure Plan will not be required".

  Carried
• Resolution #CM20171212.1005

  to uphold Land Use Bylaw No. 2013-50 and Municipal Development Plan 2013-51 and deny the request from the owner of Lot B, Plan 8321080 in PNE 6-60-10-W4 for a special provisions to increase their lot size.

  Carried

6.2

Request to Purchase Undeveloped Road Allowance - Henri & Bibiane Foisy

• Resolution #CM20171212.1006

  to deny the requests from Mr. & Mrs. Foisy to purchase the road allowance located west of their property, to close Road Plan 3625EO in SW 1-57-10-W4 and revert the land back to their title, and to deny their request for gravel.

  Carried

6.3

Bareland Condo Association

• Resolution #CM20171212.1007

  to file the information on the formation of a Condo Association and a Home Owner's Association, which has been provided to the representative for the Waterton Subdivision to determine which option is best suited for their subdivision.

  Carried

6.4

Town of Elk Point and County Joint Fire Services Agreement

• Resolution #CM20171212.1008

  to approve the Town of Elk Point and County Joint Fire Services Agreement, as approved by the Fire Committee.

  Carried

7.

Delegation

7.1

11:00 a.m. - MS Society, Brenda Rosychuk

Brenda Rosychuk, Senior Coordinator, Programs, Services and Development with the Lakeland MS Society, was admitted to the Council Room at 11:00 a.m. to give a presentation on the Annual MS Walk which will be held the second weekend of May, which has raised over $1,485,000 over the last ten years.  Ms. Rosychuk explained that their sponsorship options have changed where a $1,000 donation will provide the same exposure as a $500 donation did in the past.  Brenda requested that Council consider continuing as a sponsor for the 2018 MS Walk. 

 

Following her presentation, the delegation left the Council Room at 11:13 a.m. 

 

 

 

• Resolution #CM20171212.1032

  to provide $1,000 sponsorship for the MS Walk, to be paid from the 2018 budget.

  Carried

7.2

11:30 a.m. - Public Hearing Bylaw No. 2017-23 - Dedesignate Part of Lot R, Block 1, Plan 527MC

Reeve Upham declared the Public Hearing open at 11:32 a.m. 

 

Krystle Fedoretz, Planning and Development Officer, informed Council that the Public Hearing has been advertised in accordance with section 606 of the MGA. 

 

She then informed Council that the purpose of the Public Hearing is to hear from anyone affected by Bylaw 2017-23 as it relates to changing the boundary of an environmental reserve to rectify an encroachment problem or other concern within Lot 3, Block 1, Plan 527MC registered in respect of Part of SW 17-59-9-W4 located within the boundaries of the County of St. Paul.

There was no one present to speak in favor of or in opposition to the proposed bylaw and there were no written submissions in favor of or in opposition to the proposed bylaw.

 

Reeve Upham declared the Public Hearing closed at 11:36 a.m. 

• Resolution #CM20171212.1039

  to give second reading to Bylaw No. 2017-23, to dedesignate Part of Lot R, Block 1, Plan 527MC.

  Carried
• Resolution #CM20171212.1040

  to give third reading to Bylaw No. 2017-23.

  Carried

7.3

1:00 p.m. - St. Paul Chamber of Commerce

Linda Sallstrom, Executive Director and Brent Sandmeyer, Interim President of the St. Paul Chamber of Commerce were admitted to the Council Room at 1:25 p.m. to give an update on the Chambers activities, on their successes and challenges for 2017 and what they are planning for 2018.  The delegation requested Council's continued support for 2018 with their $10,000 annual contribution.

The delegation left the Council Room at 1:35 p.m. 

• Resolution #CM20171212.1046

  to approve a $10,000 grant for the St. Paul & District Chamber of Commerce to be paid from the 2018 budget. 

  Carried
• Resolution #CM20171212.1047

  to approve $5000 grant for the Mallaig Chamber of Commerce and $5000 grant for the Elk Point Chamber of Commerce, to be paid from the 2018 budget.

  Carried

7.4

1:30 p.m. - Norm Berlinguette

Norm Berlinguette was admitted to the Council Room at 1:40 p.m. to discuss his concerns with the County's Clubroot Policy and to ask questions about the County's process when they were dealing with the Clubroot found on his property. 

 

Following his presentation to Council, the delegation left the Council Room at 1:53 p.m. 

8.

New Business

8.1

Bylaw No. 2017-23 - Dedesignate Part of Lot R, Block 1, Plan 527MC

• Resolution #CM20171212.1009

  to give first reading to Bylaw No. 2017-23, which is a Bylaw to dedesignate Part of Lot R, Block 1, Plan 527MC in SW 17-59-9-W4.

  Carried

8.2

Bylaw No. 2017-29 - Borrowing Bylaw - Master Card Account

• Resolution #CM20171212.1010

  to give first reading to Bylaw No. 2017-29, Master Card Borrowing Bylaw.

  Carried
• Resolution #CM20171212.1011

  to give second reading to Bylaw No. 2017-29.

  Carried
• Resolution #CM20171212.1012

  to present Bylaw No. 2017-29 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20171212.1013

  to give third to Bylaw No. 2017-29.

  Carried

8.3

County Credit Cards

• Resolution #CM20171212.1014

  to approve Tim Mahdiuk, Phyllis Corbiere, Janice Fodchuk, Mark Chileen, Rob Duffy, DD Skawronski and Kyle Attanasio for a County Credit Card for the 2018 calendar year, as per policy ADM-77.

  Carried

8.4

Bylaw No. 2017-30 - Borrowing Bylaw for Current Expenditures

• Resolution #CM20171212.1015

  to give first reading to Bylaw No. 2017-30, Short Term Borrowing for Current Expenditures, for the financial year commencing January 1, 2018.

  Carried
• Resolution #CM20171212.1016

  to give second reading to Bylaw No. 2017-30.

  Carried
• Resolution #CM20171212.1017

  to present Bylaw No. 2017-30 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20171212.1018

  to give third reading to Bylaw No. 2017-30.

  Carried

8.5

Bylaw No. 2017-31 - Elk Point Regional Allied Arts Loan Guarantee

• Resolution #CM20171212.1019

  to give first reading to Bylaw No. 2017-31, Loan Guarantee on behalf of the Elk Point Regional Allied Arts Society for the financial year commencing January 1, 2018.

  Carried
• Resolution #CM20171212.1020

  to give second reading to Bylaw No. 2017-31.

  Carried
• Resolution #CM20171212.1021

  to present Bylaw No. 2017-31 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20171212.1022

  to give third reading to Bylaw No. 2017-31.

  Carried

8.6

Bylaw No. 2017-32 - Fee Schedule Bylaw

• Resolution #CM20171212.1023

  to give first reading to Bylaw No. 2017-32, Fee Schedule Bylaw with the following amendments:

  Effective January 1, 2018.

  • Snow Plow Flags         - $25 - one-time plow
  • Custom Grader Work  - $100/hour
  • Mowing Charges         - $150 per lot minimum 
  •                                     - $150 per hour
  Carried
• Resolution #CM20171212.1024

  to give second reading to Bylaw No. 2017-32.

  Carried
• Resolution #CM20171212.1025

  to present Bylaw No. 2017-32 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20171212.1026

  to give Bylaw No. 2017-32 third reading.

  Carried

8.7

Bylaw No. 2017-33 - Nonprofit Community Organizations Tax Exemption

 

 

• Resolution #CM20171212.1027

  to give first reading to Bylaw 2017-33, Nonprofit Community Organizations Tax Exemption Bylaw.

  Carried
• Resolution #CM20171212.1028

  to give second reading to Bylaw No. 2017-33.

  Carried
• Resolution #CM20171212.1029

  to present Bylaw No. 2017-33 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20171212.1030

  to give third reading to Bylaw No. 2017-33.

  Carried

8.8

Bylaw No. 2017-34 - Utilities Bylaw

Golnaz Azimi, joined the Council meeting via telephone to explain how the utility rates are calculated for all users connected to the water line.  She explained the difference in the service agreements for the rural residents and residents living within the hamlets and how the debentures are calculated into the fixed fees.  The current rates are based on actual data collected in 2015 and will be reviewed in 2018 when the Hamlet of Mallaig is online.  At that time, there will be one and a half years of additional data to base the rates on.   

• Resolution #CM20171212.1061

  to give first reading to Utilities Bylaw 2017-34.

  Carried
• Resolution #CM20171212.1062

  to give second reading to Bylaw 2017-34.

  Carried
• Resolution #CM20171212.1063

  to present Bylaw 2017-34 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20171212.1064

  to give third reading to Bylaw 2017-34.

  Carried
• Resolution #CM20171212.1065

  to set the water rates for Non-Pressurized System Customers for the County of St. Paul Regional System (outside boundaries hamlet) effective December 1, 2017.

  Carried

8.9

2018 Interim Municipal Budget

• Resolution #CM20171212.1031

  to approve the interim budget for the year 2018, as per section 242(2) of the M.G.A.:

  Operating & Capital Revenues	$44,145,637
  Debenture & Funding From Restricted Surplus	$  2,881,405
  Operations Expenditures	$29,804,546
  Replacement Reserve	$     136,000
  Debenture Repayment	$     807,429
  Capital Expenditures	$16,279,067

  Carried

8.10

2018 County Library Board Budget

• Resolution #CM20171212.1033

  to approve the County Library Board's request for funding in the amount of $118,954.82, for the 2018 calendar year.

  Carried

8.11

2018 Strategic Plan

• Resolution #CM20171212.1034

  to approve the amended 2018 Strategic Plan.  

  Carried

8.12

Funding Agreement with Hwy 28/63

Councillor Amyotte left the Council Room at 11:24 a.m. 

• Resolution #CM20171212.1035

  to approve the Funding Agreement with Highway 28/63 Regional Water Commission for infrastructure/equipment that will be owned and operated by the Commission.  

  Carried

8.13

Municipal Internship Program - Second Year Extension

Councillor Amyotte entered the Council Room at 11:26 a.m. 

• Resolution #CM20171212.1036

  to apply for second year funding for Kaitlyn Kenney under the Alberta Community Partnership Grant, Municipal Internship Stream. 

  Carried

8.14

Elk Point Recreation Grants

• Resolution #CM20171212.1037

  to allocate $25% of the balance in the Elk Point Grant Fund ($47,770.48) to CG Baker Riding Arena, $3,000 to the Elk Point Regional Allied Arts and split the balance between the AG Ross Arena and the Curling Rink:

  • CG Baker Riding Arena - $11,942.62
  • Regional Allied Arts - $3,000
  • AG Ross Arena -  $16,413.93 
  • Curling Rink - $16,413.93
  Carried

8.15

2018-2019 Alberta Community Partnership Grants

Councillor Maxine Fodness left the Council Room at 11:28 a.m. and re-entered at 11:30 a.m. 

• Resolution #CM20171212.1038

  that the County of St. Paul submit an application under the Alberta Community Partnership (ACP) Grant Program for the following project:

  Partner with the County of Two Hills on an ACP Grant application to complete a Transportation Corridor Condition Assessment Study with the County of Two Hills as the managing partner.

   

  Councillor Fodness abstained from voting as she was absent during part of the discussion on this item.

  Carried

8.16

Sale of Equipment

• Resolution #CM20171212.1041

  to ratify the sale of the following items, through Mitchner Allen Auction:

  • 1985 CAT D7G, Serial # 08Z23176
  • 2008 Schulte SDX-110 Snow Blower, Serial # B11000005811 (includes FM 230 Front 3 pt hitch, Serial # F23000033811 and FM 250 Belly Mount Frame)
  • Broom – attachment for JD7200 Tractor 
  Carried

8.17

Letter from Bev and Warren Smith re Beaver Control

• Resolution #CM20171212.1042

  to send a letter to Bev and Warren Smith informing them of the procedures which the Ag Service Department follow for beaver control and to provide them with a copy of the County's Beaver Control policies.  

  Carried

8.18

Water North Coalition

• Resolution #CM20171212.1043

  to deny the request to appoint a member to the Water North Coalition. 

  Carried

8.19

Regional Crime Forum

Councillor Fodness gave a presentation on the Regional Crime Forum she attended in Bonnyville on December 1. 

Reeve Upham recessed the meeting at 12:00 p.m. and reconvened the meeting at 1:20 p.m. with all Council members present as well as Sandy Bishop, Lakeland Connect and Janice Huser, St. Paul Journal.

• Resolution #CM20171212.1044

  to ratify Deputy Reeve Fodness' attendance at the Regional Crime Forum on December 1, 2017 in Bonnyville and to provide a letter of support to the MD of Bonnyville in the event that they lobby the government.

  Carried
• Resolution #CM20171212.1045

  motion that administration research options for resolution information for Regional Crime. 

  Carried

8.20

Meeting with Dean of Indigenous Language

Councillor Fodness reported on the meeting with the Dean of Indigenous Language.

 

 

• Resolution #CM20171212.1048

  to ratify Deputy Reeve Fodness' attendance at the Meeting with the Dean of Indigenous Language on December 1. 

  Carried

8.21

Business Support Network Meeting

• Resolution #CM20171212.1049

  to appoint Reeve Upham to attend the Business Support Network Meeting and Roundtable on November 19, 2017.

  Carried

8.22

Annual Law Seminars - February 15 & 16

• Resolution #CM20171212.1050

  to approve all of Council and the appropriate staff to attend the Brownlee LLP Law Seminar on February 15 and the RMRF Law Seminar on February 16, 2018 in Edmonton.  

  Carried

8.23

Alberta CARE Spring Seminar - Feb. 28 to March 2

• Resolution #CM20171212.1051

  to approve Warren Leister and Tim Mahdiuk to attend the Alberta CARE Spring Seminar in Brooks from February 28 to March 2, 2018.  

  Carried

8.24

International Institute of Public Participation (IAP2) Course

• Resolution #CM20171212.1052

  to approve Kaitlyn Kenney to attend IAP2 Certification Training in Edmonton from April 16 to April 20 to be funded by the ACP- Municipal Internship Grant funding. 

  Carried

8.25

Special Meeting - December 20

 

 

• Resolution #CM20171212.1053

  to schedule a Special Meeting of Council for Tuesday, December 19, 2017 at 3:00 p.m. 

  Carried

8.26

December Public Works Meeting

• Resolution #CM20171212.1054

  that the December 26, 2017 Public Works Meeting be cancelled. 

  Carried

8.27

Provincial Education Requisition Credit Application

• Resolution #CM20171212.1055

  to rescind Motion PW20171130.1021 from the November 30, 2017 Public Works Meeting. 

  Carried
• Resolution #CM20171212.1056

  to cancel the following Education and Municipal Taxes for the 2015 and 2016 tax years as per section 347 of the MGA:

  Roll	2016 Municipal Tax	2016 Education Tax	2015 Municipal Tax	2015 Education Tax	Total to be Cancelled
  60000070	$     67.69	$12.82	$70.34	$13.71	$   164.56
  60000420	$   376.49	$71.29	-	-	$   447.78
  60000900	$1,389.17	$263.04	$1,530.19	$298.23	$3,480.63
  60000901	$2,506.50	$474.61	-	-	$2,981.11

  Carried
• Resolution #CM20171212.1057

  to cancel the following tax levies and penalties accumulated prior to 2015, as per section 347 of the MGA:

  Roll Number	Amount to be Cancelled
  60000070	$   295.71
  60000420	$   110.28
  60000900	$3,718.82
  60000901	$734.24

  Carried

8.28

Economic Developers Alberta (EDA) Conference

• Resolution #CM20171212.1058

  to approve any Councillors and appropriate staff to attend the Economic Developers Alberta Conference to be held March 21-23, 2018 in Banff.  

  Carried

8.29

-

8.30

-

8.31

-

9.

Correspondence

10.

Reports

10.1

CAO Report

• Resolution #CM20171212.1059

  to approve the CAO report as presented. 

  Carried
• Resolution #CM20171212.1060

  to cost share a meal with the Town of St. Paul following the reconciliation walk to be held in 2018.

  Carried

11.

Upcoming Meetings

11.1

Dec. 12 @ 5-8:00 pm - Chamber of Commerce Meet & Greet, Canalta

11.2

Dec. 19 @ 4:00 pm - Joint Recreation Strategies Plan

11.3

Jan. 23 @ 4:00 pm - Urban IDP Kickoff

11.4

- Jan. 11 - Emergency Cooridnation Centre (ECC) Training conflicts with AAMDC Zone Meeting

12.

Financial

12.1

Budget to Actual

 

 

• Resolution #CM20171212.1066

  to approve the budget to actual as of November 30, 2017.

  Carried

12.2

Listing of Accounts Payable

• Resolution #CM20171212.1067

  to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  20952	Nov. 3, 2017	29807 - 20952	$1,276,705.97
  20970	Nov. 14, 2017	29881 - 29968	$   278,636.46
  20978	Nov. 15, 2017	Direct Deposit	$     96,400.51
  20986	Nov. 17, 2017	Direct Deposit	$     17,932.33
  20997	Nov. 22, 2017	29969 - 30036	$   735,094.27

  Carried

12.3

Council Fees

• Resolution #CM20171212.1068

  to approve the Council Fees for the Months of November and December, 2017 as circulated.

  Carried

13.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  3:27 p.m.

 

These minutes approved this 9th day of January, 2018.

 

 

________________________           ____________________________

Reeve                                                Chief Administrative Officer