County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, May 12, 2015
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

In Camera

In Camera

5.1

In Camera

6.

Business Arising from Minutes

6.1

St. Paul Legion - Request for Garbage Bin

At the April meeting, Council was presented with a request from the St. Paul Legion for a 3 yard garbage bin with bi-weekly pick up service, free of charge.  Dennis Bergheim recommended that Council consider a 4 yard bin with monthly pick up which would amount to an annual cost of $907.20  ($75.60 monthly rate).  Council made a motion to table the request and suggest that the Legion approach the Town of St. Paul about cost sharing the bin.

 

Dennis Bergheim contacted the Legion and they have indicated that they could pay 1/2 of the monthly bin rental fee.  The total cost to the County would be $453.60.

7.

Delegation

7.1

10:30 a.m. - Public Auction of Lands - Set Reserve Bids - In Camera

The Public Auction of Land is scheduled for 11:00 a.m. today.

 

Prior to the Public Auction, we require a motion from Council to go in camera to discuss land issues related to the public auction.

 

Following discussions on reserve bids, we will require a motion from Council to set the reserve bids and to appoint an auctioneer for the Public Auction.

7.2

11:00 a.m. - Public Auction of Lands

Section 418 of the M.G.A. requires Council to offer for sale at a public auction any parcel of land shown on its tax arrears list if the tax arrears are not paid.

7.3

11:30 a.m. - Kelven & Andrea Hall

Kelven & Andrea Hall will be in to request that Council reconsider their decision from the April Council Meeting.  At the April meeting Council made a motion to uphold the Land use Bylaw and deny Mr. & Mrs. Hall's request to be exempt from Section 30 of the Land Use Bylaw, which states that only self contained sewage systems will be permitted to be installed or replaced on all parcels fronting onto the lake.

7.4

1:00 p.m. - Jessie Williams

Jessie Williams, resident at NW 22-56-10-W4, will be in to speak to Council about the damage that she is claiming occurred on her property as a result of the fire at the grazing reserve on April 22, 2015.  She will be requesting compensation or assistance.

 

Section 4.10 of the Fire Protection Bylaw states that the District Fire Chief, is empowered to pass through or over buildings or property adjacent to an incident and to cause members of the District Fire Department and the apparatus and equipment of the District Fire Department to enter or pass through or over the building or property, where he deems it necessary to gain access to the incident or to protect any person or property,

7.5

1:30 p.m. - Tom Starosielski

Tom Starosielski will be in to request that Council consider selling a portion of the road allowance on the north side of NE 31-59-11-W4.

8.

New Business

8.1

Continuing Care Conference

As per the discussions at the April 28 Public works meeting, Councillor Fodness requested permission to attend the Continuing Care Conference on May 6 in Bonnyville.  The conference was put on by the Institute for Continuing Care Education and Research, the Alberta Centre for Sustainable Rural Communities and Alberta Health Services to discuss the realities, issues and opportunities related to continuing care in our region.  This one-day conference is related to the MD Foundation committee she sits on.

8.2

EOEP Course - Spend Widely, Lead Strong: Municipal Finance

The Elected Officials Education Program - Spend Widely, Lead Strongly: Municipal Finance will be held May 14 & 15, 2015 at the AAMD&C Office in Nisku.  At the Public Works meeting Councillor D. Dach expressed interest in taking the course.  As per Policy HR-8, because Councillor Dach has already received his EOEP certificate, we require a motion authorizing him to take the course.

 

Policy HR-8 reads as follows:

Elected Officials Education Program - courses can only be taken once and approval will cease upon completion of the certificate.

8.3

EDAC Annual Conference - Sept. 19-20

The Economic Developers Association of Canada's 47th Annual Conference will be held September 19-22, 2015 in Whitehorse.  Registration for the Conference is $664.59 prior to July 19, 2015.  Councillors' Dach and Ockerman have expressed interest in attending the conference as it relates to Alberta's Lakeland DMO and Muni Corr committees they are on.

8.4

Partners in Injury Reduction Refund (PIR)

We have received a rebate of $3,227.62 from WCB for our successful participation in the Partners in Injury Reduction Program during 2014.  The refund is based on the surplus in the WCB account at the end of the year.  It is divided amongst the organizations that have the Certificate of Recognition and it is based on the number of employees in the organization.

8.5

Request for Donation - Annual Special Olympics Slo-Pitch Tournament

The St. Paul Special Olympics is hosting their Annual Slo Pitch Tournament on August 22 & 23, 2015 with athletes coming from all over Alberta and Saskatchewan. They are anticipating close to 400 athletes, coaches and volunteers for their tournament.

 

They are requesting financial assistance to help offset some of the costs of hosting this tournament.

 

For the past fiver years, the County provided a $500 grant for the tournament.

8.6

Request for Donation - Derwent Ag Society

The Derwent Ag Society is holding their Annual Farmers Day Fundraiser Perogy Supper including a Silent and Live Auction on Saturday, June 13th.  They are requesting a donation for their silent auction.

 

Proceeds from the fundraiser will be used for the upkeep of the Recreation Centre and Arena.

8.7

Request for Donation for Camera and Telephoto Lens

The St. Paul Legion and the Greater Lakeland Rural Crime Watch Society have agreed to purchase a digital SLR camera and Telephoto Lens for use by the Fish and Wildlife Enforcement Branch and Search and Rescue.   The camera will be utilized by FIsh and Wildlife for surveillance purposes and Search and Rescue will use the spotting scope during their searches.

 

The total cost of the camera and lens is $3900.  Fish and Wildlife, on behalf of the Greater Lakeland Rural Crime Watch Society is requesting if the County would provide a donation to assist with the cost of the camera and lens, as a majority of the time it will be used within the County of St. Paul.

8.8

Request to Waive Fees - Lakeland Road Riders

The Lakeland Road Riders will be holding a ride and Bar-B-Que on June 6, 2015 and all proceeds from the ride will be donated to Haying in the 30's.  At the end of their ride, they are holding a steak dinner at Stoney lake campground.  They are requesting that council waive the $100 rental fee for the Stoney Lake Gazebo.

8.9

Request for Support - FCM Women in Municipal Government Fund

The FCM supports increased participation of women in local government through education and programs that support and encourage women to get involved in local politics and leadership.  FCM offers three scholarships that encourage this philosophy.  Each Regional Caucus takes it upon themselves to fundraise for this program when the annual conference is in their region.  As the conference is being held in Edmonton, the Prairie and Territories Caucus has been challenged to meet or beat the funds raised by the Ontario Caucus, which is where the FCM conference was held in 2014.  Lac St. Anne County is challenging all municipalities across Alberta to assist with the challenge by donating $100 towards the program.  Funds donated by Alberta municipalities will be added to the fundraising campaign and the grand total will be announced on June 7th at the FCM Conference AGM.

8.10

Request for Gravel - Royal Canadian Legion

A request from the Royal Canadian Legion for a donation of gravel to make a base for the parking lot and sidewalk was discussed by Council at the April 20, 2015 ASB meeting.  At that time Council agreed to provide 40 yards of gravel.

8.11

Appoint Deputy Director of Regional Emergency Management

Section 7a of the Regional Emergency Management Agency Bylaw states that the Director shall act as Director of Emergency operations, or ensure that someone is designated as Deputy Director under the Regional Emergency Plan to so act, on behalf of the St. Paul Region.

 

Dennis Bergheim was appointed as the Deputy Director at the October Council meeting, however he has decided that he would like to step down from the position.  Administration is recommending that Bryan Bespalko be appointed to replace Dennis as the new Deputy Director.

8.12

Purchase Mallaig Well Pumps

In April the well pumps for the Mallaig wells and water supply went down and needed to be replaced.  This caused disruption to the water supply and as a result water had to be trucked into the community for a period of three days and a cost of approximately $2100.  This capital expense was not included in the 2015 Capital budget.  However due to the need to have water supplied in Mallaig, we went ahead with the replacement of both pumps.  The pumps that were there were from 1992 and 1993.  The cost for the work from Hill Drilling was $26,121 + GST. 

8.13

Bylaw No. 2015-11 - Amend LUB - Rezone PSW 7-58-8-W4

Bylaw No. 2015-11 is being presented to Council to amend Land Use Bylaw No. 2013-50 as it relates to rezoning 2.14 acres in PSW 7-58-8-W4 from Agricultural to Country Residential 1 (CR1). The owner wishes to sell the acreage for residential use.

 

In August, 2014 the owner rezoned the portion adjacent to the road allowance but has now decided to increase the size of the lot.

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to section 230 of the M.G.A. The adjacent landowners will be notified of the proposed rezoning.

 

The applicant will also be required to hold a public consultation prior to the public hearing being held.

8.14

Bylaw No. 2015-12 - Amend LUB - Rezone PNW 7-56-7-W4

Bylaw No. 2015-12 is being presented to Council to amend Land Use Bylaw No. 2013-50 as it relates to rezoning 4.05 hectares (10 acres) in PNW 7-56-7-W4 from Agricultural to Country Residential 1 (CR1). The owner wishes create an acreage as it is poor farm land.

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to section 230 of the M.G.A. The adjacent landowners will be notified of the proposed rezoning.

 

The applicant will also be required to hold a public consultation prior to the public hearing being held.

8.15

Request to Rent Lot 19MR, Block 1, Plan 8020988

Rod Botting is requesting to rent Lot 19MR, Block 2, Plan 8020988 at Laurier Lake to pasture horses for 2015 and 2016.  Policy Dev-93 H states that the County will not sell or lease municipal reserve or environmental reserve land under any circumstances.

 

This property has been leased in the past, prior to the policy.  Councillor Ockerman will speak to this request.

8.16

Request to Licence Road Allowance and Build Road

Josh Prowse has submitted an application for a licence agreement for the undeveloped road allowance located between SE 15-57-6-W4 and SW 14-57-6-W.  He wants to put up a gate to limit access to the neighbours and he will eventually have livestock on the property.  Mr. Prowse also plans to put a trailer on the property at the bottom of the hill, however the access is steep.  He owns a construction company and would like to develop a gravel road to access the property.

 

Mr. Prowse has two requests:

- Approval to build the road (approximately 300 metres) on the road allowance between NE 15-57-6-W4 and NW 14-57-6-W4

 

- To enter into a licence agreement for the road allowance between SE 15-57-6-W4 and SW 14-57-6-W4 .

 

The adjacent landowners have signed the consent for Mr. Prowse to license the Undeveloped Road Allowance.  If Council agrees to license the Road Allowance, the proposed Licence Road Allowance bylaw would be advertised.

 

The County will invoice him for snow plowing and road maintenance after the road is built.

8.17

St. Paul Grazing Reserve Fire Expenses

Following the fire on the St. Paul Grazing Reserve on April 22, 2015 administration calculated the actual tangible cost of the fire based on fuel consumption and other expenses which totaled $2,579.79 as well as the cost of fighting the fire based on the fire agreements which totaled $18,868.29.

 

The St. Paul Grazing Reserve is requesting that Council waive the $18,868.29 fees based on the fee schedule.  If Council agrees to waive the fees, the SPGR will pay $3,000 to cover the actual costs and they would make a $3,000 donation to be distributed proportionately to the St. Paul Fire Department and the Ashmont Fire Department.

 

Section 6.6 of Fire Protection Bylaw No. 1401 states that in the vent that the owner or occupant of any land within the County disputes the amount of an account issued under Part 6.1, such owner or occupant shall have a period of thirty days from the date of mailing of the account to appeal the amount of the account to Council and the decision of Council on any such appeal shall be final and binding upon the owner or occupant of the land and shall not be subject to any further appeal.

 

This item to be discussed prior to the 1:30 delegation.

8.18

Road Construction Easements

Easements for road construction purposes.  Backsloping and County to fence or pay compensation for fencing.

All are standards easements.

Range Road 102, North of Twp Rd 590, Project 5C151, 1 Mile
NW 2-59-10-W4	Mark & Coralee Beaulieu
NE 3-59-10-W4	John & Marie Labant
SE 3-59-10-W4	Denis Devlin
Range Road 80, Millar Pit Road, 1.5 Miles
PNE 13-57-8-W4	Gloria Parsons
NW 18-57-7-W4	Doug & Virginia Millar
West of SW 7-58-8-W4, Project 3C151, 1/2 Mile
PSW 7-58-8-W4	Timothy & Kerri Brodziak

8.19

Sand and Gravel Agreements

A following Sand and Gravel Agreements are being presented to Council for renewal effective March 1, 2015:

Two (2) Years

NW 18-61-11-W4 - Nick Pityn Estate

Five (5) Years

SW 27-55-4-W4 - George & Marty Bendixen

SW 8-57-5-W4 - Gabrielle Bayduza

PNW 36-56-7-W4 - Bobby & Shauna Kinjerski

NW 18-57-7-W4 - Doug & Virginia Millar

8.20

Request for Brushing - Boyne Lake Church

The Boyne Lake Church is requesting that the Public works Department brush along the east and south side of their Church so they can build a new fence.  The County will be brushing along the north side of the church for the road construction.  Public works has indicated the brushing being requested by the Chucch would take approximately 4 to 5 hours. 

8.21

Cold Mix

At the April 28 Public Works Meeting Council was presented with the following quotes to mix cold mix with CNRL Oil:

-   Black Track Paving 50,000 @ $16.45 and $16.50 = $824,000 - May 15 Start Date

-   Grynn Contracting 50,000 @ $16.50 = $825,000 - July 15 Start Date

-   Sandstar Construction 50,000 @ $17.50 = $875,000 - Unable to commit a Start Date

8.22

Atco Electric - Northern Valley Road

8.23

Intersection of Hwy 28 and Horseshoe Bay Road

8.24

Resignation of Library Board Member

8.25

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8.26

-

9.

Correspondence

10.

Reports

10.1

CAO Report

10.2

MD Foundation

10.3

Continuting Care Conference

11.

Financial

11.1

Listing of Accounts Payable

11.2

Council Fees

11.3

Budget to Actual

12.

Upcoming Meetings

13.

Adjournment