County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, March 08, 2011
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

Business Arising from Minutes

5.1

FCM Annual Conference and Municipal Expo

At the February Meeting, Council tabled a decision on the FCM Annual Conference and Municipal Expo for more information on costs.

We contacted neighbouring municipalities and they have all used a Travel Agent to book their flights; some were booked back in July of 2010.  The quote we received is still very comparable to their rates.

Marlin Travel has quoted $723.93/person for a return ticket (all taxes included).  The flight leaves Edmonton at 10:00 a.m. on June 2nd; returns from Halifax on June 6th at 6:30 p.m.

Room rates will vary from $150-225/night depending on availability.  Any rooms booked now are non-refundable.

Registration for conference is $699 before March 31st.

5.2

Road Data Agreement

At the February meeting, Council passed a motion to table the contract with Roadata for the transition into TRAVIS MJ and ongoing services after implementation.  Leo is suggesting to table this item as not all issues have been finalized.

5.3

St. Paul Town and County Fire Services Agreement

Administration discussed the amendments with the Town of St. Paul as proposed by Council at the February, 2011 meeting.  The following changes have been made to the agreement:

Item No. 5 was amended to include that there will be 2 elected officials from each municipality.

Item No. 6 - Semi-annual Meetings of the Fire Services Committee will be scheduled on an as required basis. One will serve as an annual Budget Meeting. 

Item No. 7 was put back in the agreement "The Joint Fire Committee will review the proposed annual operating budget to be approved by both Councils prior to it’s inception". 

A copy of the updated Fire Services Agreement is attached.

5.4

Waste Recycling Agreement with Town of St. Paul

The Transfer Station Committee met on February 9 and discussed the Waste Recycling Agreement.

A copy of the agreement as discussed by the Transfer Station Committee is attached along with the recycling option for 2011.

6.

Delegation

6.1

10:30 a.m. Delegation - Robert Tomlinson

Mr. Tomlinson will be in to speak to Council about current and outstanding concerns.  His concerns range from, will there be an AGM this year to concerns dating back to June 2010. 

6.2

11:00 a.m. Delegation - North Saskatchewan Watershed Alliance

Tom Cottrell, with the North Saskatchewan Watershed Alliance, will be in to speak with Council about the Discussion Paper for the Development of an Integrated Watershed Management Plan for the North Saskatchewan River Watershed in Alberta.  The Paper is on the NSWA's website at this link - http://nswa.ab.ca/iwmpdiscussion

They have published a companion Workbook which forms the core of NSWA's consultation and engagement process.  Meeting with Council is another part of their  consultation program.

6.3

11:30 a.m. Delegation - RCMP Annual Visit

Staff Sergeant Bob Batchelor, Dave Mitchell and Constable Sutherland will be in to speak with Council.

6.4

1:15 p.m. Public Hearing - Bylaw No. 1564

A public hearing will be held to discuss Bylaw No. 1564, which is a bylaw to Lease Lot 28ER, Block 2, Plan 8023220.  The proposed bylaw has been advertised and the adjacent landowners have been notified.

7.

New Business

7.1

Senior Transportation Grant

The M.D. of St. Paul Foundation is requesting a transportation grant for 2011.

They have provided a breakdown of how they spent the 2009 transportation grant.

7.2

Request for Funding for Provincial Hockey Championships

The St. Paul Pee Wee A Canadiens will be attending a Provincial Hockey Tournament in Drumheller from March 24 to 27, 2011.

The Mallaig Midgets will be attending a Provincial Hockey Tournament in Caroline also from March 24 to 27, 2011.

Attached are letters requesting financial assistance to help covers their travel expenses.

7.3

St. Paul District 4-H Council - Request to Host Beef on a Bun

The St. Paul District Council is once again requesting if Council will host a Beef on a Bun for the District Show and Sale on June 6, 2011.

This is the same weekend as the FCM Conference in Halifax.

7.4

Village of Glendon - 10th Annual Pyrogy Bonspiel

The Village of Glendon is holding it's 10th Annual Pyrogy Bonspiel on Saturday, March 19th.  The entry fee is $60 per team.

In the past, the County sponsored two teams for this Bonspiel.

7.5

2011 Emergency Services Golf Tournament

The 12th Annual Emergency Services Golf Tournament will be held on June 2, 2011 in Elk Point.

The rate of sponsorship is as follows:

     Platinum -  $1,300 and up

     Gold-          $550 to $1,299

     Silver -        $250 to $549

     Bronze -     $249 and less

Since 2006, the County sponsored one team and made a $500 donation.

7.6

Jubilee Insurance Seminar

Jubilee Insurance is offering a one day seminar on Friday, March 4, 2011 in Leduc.  The seminar will cover the following topics:

     - Risk and Rinks

     - Shrinking Budgets Growing risks

     - Building Inspection

     - Sidewalks and Roads

     - Risks and Recreation

 

7.7

Model Process for Subdivision Approval and Private Sewage Training Session

The AAMD&C has released the revised Model Process for Subdivision Approval and Private Sewage.  The document provides a guide for the evaluation of a proposed subdivision that will rely on private sewage and will help determine if private sewage systems are a suitable wastewater treatment method for the proposed subdivision.   The model process consists of three documents and to assist municipalities to become familiar with these documents, the AAMD&C is offering free training sessions.

7.8

Alberta Water Wastewater Operator Seminar

The Alberta Water and Wastewater Operators Training Program will be held March 14 to 18, 2011 in Banff.

7.9

Meeting with Alberta Transportation During AAMD&C Convention

The North Central Region of Alberta Transportation is once again inviting municipalities to meet with their staff during the AAMD&C Spring Convention on Tuesday March 22.  The Minister is unavailable during the convention.

7.10

Elected Officials Education Program

The following courses are being offered through the Elected Officials Education Program:

Negotiation Skills 

    - March 21st, 8:00 a.m. - 4:00 p.m. @ the Shaw Conference Centre, in conjunction with the AAMD&C Municipal Spring Convention

Regional Partnerships and Collaboration

    - March 30th, 8:00 a.m. - 4:00 p.m. in Nisku

Information on these courses is available at http://eoep.ca/

 

 

7.11

Alberta Assessors' Association Annual Conference

The 51st Annual Alberta Assessors' Association Conference will be held April 4-8, 2011 in Red Deer.

7.12

Community Planning Association of Alberta Conference

The CPA of Alberta Annual Conference will be held in Red Deer from April 4-6, 2011.

The agenda for the Conference can be viewed at www.cpaa.biz/.

7.13

Smoky Lake County 50th Anniversary Celebration

Smoky Lake County is Celebrating their 50th Anniversary on April 29, 2011 at 10:00 a.m.

7.14

Bylaw No. 1567 - Amend Land Use Bylaw - Section 2.3

Bylaw No. 1567, which is a bylaw to amend Section 2.3 of the Land Use Bylaw No. 1486 is being presented to Council for consideration for first reading.

Section 2.3, as it relates to Development Not Requiring a Development Permit is being amended to include:

(14)   Waste storage sites operated by the County of St. Paul No. 19.  Waste storage sites consist of fencing surrounding waste receptacles. Waste storage sites may also contain a concrete base for receptacle placement. Notification of construction must be provided to the Development Authority prior to commencement of construction.

(15)   The construction of any structure or thing by the County of St. Paul No. 19. Notification must be provided to the Development Authority prior to the commencement of construction. 

After first reading, Bylaw No. 1567 must be advertised in accordance with section 606 of the Municipal Government Act and a public hearing held according to section 230.

 

7.15

Bylaw No. 1568 - Fee Schedule for Records and Data Retrieval

Bylaw No. 1568 is being presented to Council to establish rates for Records and Data Retrieval.  The need for this bylaw has developed over time as residents are requesting information that is time consuming for staff to retrieve and photocopy or reproduce.  Often requests are of a historical nature and documents are not readily available electronically, resulting in extensive manual search of archived documents.  These requests take away from staff's time to complete regular duties and therefore result in overtime costs to the County. 

S. McNaughtan of Reynolds Mirth Richards Farmer has reviewed the proposed bylaw and has confirmed that it does not contravene any provincial statutes.

Research has shown that several other municipalities have adopted a similar bylaw.

7.16

Bylaw No. 1569 - Rezone PNE 1-58-10-W4

Bylaw No. 1569 is being presented to Council to Amend the Land Use Bylaw as it relates to rezoning the PNE 1-58-10-W4 from Urban Expansion to Country Residential 2.

The landowner wishes to subdivide the 8 acre parcel into 2 - 4 acre lots for country residential purposes.

After first reading, the Bylaw Must be advertised according to Section 606 of the M.G.A.  and a public hearing held according to Section 230 of the M.G.A.

The adjacent landowners will also be notified of the proposed rezoning.

 

7.17

Bylaw No. 1570 - Rezone PSE 17-58-9-W4

Bylaw No. 1570 is being presented to Council to Amend the Land Use Bylaw as it relates to rezoning PSE 17-58-9-W4 from IDP - Urban Reserve to Country Residential 2.

The landowner wishes to subdivide the parcel into 2 - 5 acre parcels for Country Residential use.  The current zoning does not allow for this subdivision.

Krystle Fedoretz spoke with the Town, as this property falls within the IDP, and they have no concerns with the proposed rezoning.

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to Section 230 of the M.G.A.

the adjacent landowners will also be notified of the proposed rezoning.

7.18

Road Construction Easements

Easements for road construction purposes.  Backsloping and County to fence or pay compensation for fencing.

       See Attached list.

These are all standard easements unless otherwise indicated. 

7.19

Fire Committees

At the Organization Meeting in October Councillor Fodness, Councillor Corbiere, and Reeve Upham were appointed to the St. Paul and area Joint Fire Protection Management Committee.  This committee met with the Town of St. Paul committee members to review the proposed changes to the St. Paul Fire Services Agreement.  The amended agreement has a membership of two (2) elected officials from each municipality, therefore Council needs to amend the membership to this committee.

Also Council is currently looking at the replacement of building of new fire halls in Ashmont and Mallaig.  As this is an area outside the St. Paul and area Joint Fire Protection Committee it is becoming necessary to have a separate committee to deal with issues regarding these two communities as these issues will not pertain to the Town of St. Paul.  Administration would recommend establishment of a new committee - Ashmont/Mallaig Fire Protection Committee that will look after the construction of these facilities and the operations of these departments in the future.

7.20

FCSS Reserve

The FCSS Department was charged $5,608.00 Administration fees for 2010.  In the 2009 year the Administration Fees charged ($12,000) were transferred to a Reserve account so that the FCSS department could use them in their 2010 budget.  The reserve at the end of 2009 was 17,383.  If the administrative fees are transferred again at the end of 2010 this reserve will be $22,991 - which will be used to fund the 2011 FCSS budget.

7.21

NSWA 2010-2011 Funding Request

We have received a follow up from the North Saskatchewan Watershed Alliance requesting if Council has made a decision on whether or not they will support the NSWA's operations for the 2011 calendar year.  They are requesting a contribution of $0.50 per capita.

 

7.22

Provincial College of Physicians and Surgeons

This information was included in an e-mail from Brian Storseth:

While in the riding, I was pleased to host another one of my Lakeland Dr. Recruitment meetings in St. Paul. At this meeting we learnt of the drastic changes the provincial College of Physicians and Surgeons has made to the qualification standards of South African Doctors.  Our area depends on South African doctors as over 70% of our rural doctors are currently from South Africa. In fact, these changes have already cost us doctors who wanted to move to the Lakeland and now have been forced to go to Saskatchewan. I need your help.  I ask all of you to write your local MLA and the Provincial College of Physicians and Surgeons on this issue.  For more details on the changes please feel free to contact my office at 1 800 667 8450. 

7.23

March Public Works Meeting

Administration would like Council to bring their laptops to the March 18th Public Works meeting so we can walk you through the new Call2Order Agenda Package to show you how to add notes etc.

7.24

Proposed Road Construction - Ernie Melnychuk

7.25

Annual Great Strides Walk for Cystic Fibrosis

7.26

Alberta Capital Finance Authority - ACFA - Appoint Designate

7.27

Recess for Lunch

7.28

Budget Meeting

7.29

Attachment - Presentation by Rob Tomlinson

7.30

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7.31

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7.32

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8.

Correspondence

8.1

St. Paul Junior Curling Bonspiel

Thank you for donation to St. Paul Jr. Curling Bonspiel.

8.2

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9.

Reports

9.1

CAO Report

9.2

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9.3

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10.

Upcoming Meetings

10.1

Upcoming Meetings

10.2

ATCO Electric Transmission Projects in Central East Alberta - March 16

Good morning Ms. Kitz,

 I am writing to you on behalf of ATCO Electric regarding several transmission projects taking place in Central East region of Alberta. Since our preliminary consultations in November, ATCO Electric has completed the referral package documents as part of their consultation process, and these were mailed out during the week of February 22 to 25.

To ensure the information reaches potential agencies with a regulatory interest in the projects, we are including in this email a hyperlink to the referral packages on ATCO Electric’s website which provide details on the proposed transmission projects.  The Alberta Utilities Commission (AUC) must approve this project before construction can begin, and ATCO Electric will meet all AUC requirements.

 Establishing good relations with all agencies affected by this project is important to ATCO Electric.  Please take a moment to go over the project specific information and respond at your earliest convenience if St. Paul Countyhas any questions or potential concerns regarding this project.

If we should be forwarding any correspondence/information to an alternative or additional individual/s please lets us know.

 The link to the project referral package is provided below:

  

St. Paul Transmission Project:

http://atcoelectric.com/Our_Services/Our_System/Central_East_Trans_Dev/StPaulTransProject/St.Paul_Referralpackage-Feb22-11-PrintAll.pdf

  

Thank you very much for your time, 

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Mariel Higuerey

On behalf of ATCO Electric Right-of-Way Planning

p. 403.203.3305 x 825 

c. 403.888.4157 

e.

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10.3

Public Works - March 18 @ 10:00 a.m.

10.4

AAMD&C Spring Convention - March 21 to 23

10.5

AEMA Council - March 24 @ 10:00 a.m.

11.

Financial

11.1

Council Fees

11.2

Budget to Actual

11.3

Listing of Accounts Payable Invoices

A list of the Accounts Payable for the month of February, 2011 will be circulated.

12.

Adjournment