County of St. Paul No 19Council MeetingMinutesMeeting #:Date:Tuesday, January 09, 2018Time: 10:00 A.m. - 10:00 A.m.Location:5015- 49 Avenue, St. Paul, AB T0A 3A41.Call to Order The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:05 a.m., Tuesday, January 8, 2018 at the County Office in St. Paul, there being present the following: Reeve Steve Upham Councillor Darrell YounghansDivision 1Councillor Kevin WirstaDivision 2Councillor Cliff MartinDivision 3Councillor Maxine FodnessDivision 4Councillor Dale Hedrick Division 5Councillor Laurent AmyotteDivision 6Sheila KitzCAOTim MahdiukDirector of Community ServicesKyle AttanasioDirector of Corporate ServicesPhyllis CorbiereExecutive AssistantMark ChileenDirector of Public Works Janice HuserSt. Paul JournalSandy BishopLakeland Connect2.Minutes Resolution #CM20180109.1001to approve the minutes of the December 12, 2017 Council Meeting with the following corrections: Present-replace previous Councillor's names with new Councillor's names Resolution #CM20171212.1037 - GG Baker should read CG BakerCarriedResolution #CM20180109.1002to approve the minutes of the December 19, 2017 Special Council Meeting as presented.Carried3.Bank Reconciliation Resolution #CM20180109.1003to adopt the Bank Reconciliation for the month ending December 31, 2017.Carried4.Additions to Agenda and Acceptance of Agenda The following additions were made to the agenda:5.1 In Camera Items - Section 17 of the FOIP Act regarding Medical Information 8.12 New Antibiotic Protocol8.13 Resolution for Rural Crime 8.14 Alberta CARE ConferenceResolution #CM20180109.1004to adopt the agenda for the Regular Meeting of Council for January 9, 2018 with the above noted additions.Carried5.In Camera In Camera Janice Huser, St. Paul Journal and Sandy Bishop, Lakeland Connect left the Council Room at 10:13 a.m. Janice Huser and Sandy Bishop entered the Council Room at 10:30 a.m. Resolution #CM20180109.1005to go in camera as per Section 27 of the FOIP Act for a legal opinion on a utility billing and a letter for a County resident, Section 29 for a grant received and Section 17 for medical information. Time: 10:13 a.m. CarriedResolution #CM20180109.1006that Council return to an open meeting at 10:30 a.m. CarriedResolution #CM20180109.1007to give first reading to Utility Bylaw 2018-01, to provide clarification on the bylaw. CarriedResolution #CM20180109.1008to give second reading to Bylaw No. 2018-01.CarriedResolution #CM20180109.1009to present Bylaw No. 2018-01 for third and final reading. Carried UnamimouslyResolution #CM20180109.1010to give third reading to Bylaw No. 2018-01.Carried6.Business Arising from Minutes 7.Delegation 7.111:00 a.m. - Lindbergh Residents 1.Request for Street Lights.pdf2.Street Light Request Policy - ADM 80.pdfConnie Henderson and Kim Saranchuk, Lindbergh residents, entered the Council Room at 10:57 a.m. to discuss their request for 15 street lights on existing poles in Lindbergh. The residents requested what Council would consider a reasonable number of new lights and clarification on how the lights are paid for. The residents were informed that the County is doing a Street Light Feasibility Study with the neighbouring municipalities, which is expected to be completed by the end of 2018. Following their presentation, the delegation left the Council Room at 11:11 a.m. Resolution #CM20180109.1027to table the request from the Lindbergh residents for the installation of street lights in their subdivision, until the Street Light Feasibility Study is completed.Carried7.211:30 a.m. - Glenda Farnden, Municipal Relations Liaison, STARS 1.STARS Presentation.pdfGlenda Farnden, Municipal Relations Liaison with the STARS Foundation was admitted to the Council Room at 11:40 a.m. to give a presentation on STARS which has been serving Alberta for 32 years. She spoke about their specialized equipment and the services they provide. Mrs. Farnden also provided a breakdown of the types of missions they respond to, with the largest percentage being Medical Emergencies. They average approximately 4 missions per month to the County of St. Paul. Following her presentation, the delegation requested that Council consider providing continued support of $2.00 per capita for 2018 or provide a four-year commitment for funding. The delegation left the Council Room at 12:08 p.m. Resolution #CM20180109.1029to provide STARS with a donation of $2.00 per capita in the amount of $12,936 for 2018.Carried8.New Business 8.1Request for Funding - St. Paul Alberta Pickleball Club 1.Grant Application - Pickleball Club.pdfResolution #CM20180109.1011to approve a $3,000 grant for the St. Paul Alberta Pickleball Club to purchase a pitching machine including accessories. Carried8.22017 Summary of Donations 1.Donations - 2017.pdfResolution #CM20180109.1012to file the 2017 Summary of Donations, as per Policy ADM-14 for information.Carried8.32017 Strategic Plan - 4th Quarter 1.2017 Strategic Plan -4th Quarter.pdfResolution #CM20180109.1013to accept the 4th Quarter of the 2017 Strategic Plan with a correction to the reporting on the Coyote Bounty from 100 to 350 on page 54.Carried8.4AHS Meeting with MLA Dave Hanson Resolution #CM20180109.1014to approve Reeve Upham's attendance at the meeting with MLA Dave Hanson on January 10, 2018 to discuss healthcare delivery in the St. Paul area.Carried8.5Farm Tech 2018 Conference Resolution #CM20180109.1015to approve Keith Kornelsen to attend the 2018 FarmTech Conference in Edmonton on January 30 and February 1. Carried8.6RhPAP Community Conference Resolution #CM20180109.1016to approve Reeve Upham's attendance at the 2018 RhPAP Community Conference on April 11 and 12, 2018 in Brooks. Carried8.7Voting at Provincial ASB Conference Resolution #CM20180109.1017to appoint Darrell Younghans as Vice Chair for the Ag Service Board, who will then vote on behalf of the County of St. Paul at the 2018 Provincial ASB Conference.CarriedResolution #CM20180109.1018to appoint Kevin Wirsta as the second vote for the County of St. Paul during the 2018 Provincial ASB Conference. Carried8.8Sale of Equipment at Mitchner Allen Auction Resolution #CM20180109.1019to file the following information on the net sales of the equipment sold at the Mitchner Allen Auction: $31,265 - 1985 CAT D7G $4,232 - 2008 Schulte SDX-110 3 point hitch Snow Blower $1,365 - Loader Sweeper - attachment for JD7200 Tractor Carried8.9Request to Build Driveway - NE 14-55-9-W4 1.Request for Driveway.pdfResolution #CM20180109.1020to approve the construction of an approach to the NE 14-55-9-W4 off of Highway 881, at Alberta Transportation's expense.CarriedResolution #CM20180109.1021to approve the construction of a private driveway on NE 14-55-9-W4 from the property line for approximately 100 metres, at the landowner's expense, to be constructed at the same time that the approach is being constructed.Carried8.10Provincial Education Requisition Credit Application 1.Application Form-Uncollectable Education Tax.pdf Resolution #CM20180109.1022to cancel the following Education and Municipal Taxes for the 2017 tax year as per section 347 of the MGA: Roll 2017 Municipal Tax2017 Education TaxTotal to be Cancelled 60000070$ 57.79$ 12.49$ 70.2860000420$ 329.59$ 71.26$ 400.8560000900$1,250.07$ 270.29$1,520.3660000480$ 185.13$ 40.03$ 225.16 $ 1,822.58$ 394.07$2,216.65CarriedResolution #CM20180109.1023to cancel the penalties accumulated for 2017: Roll NumberAmount to be Cancelled60000070$ 9.3560000420$ 53.3260000900$202.2160000480$ 29.94Total$294.82Carried8.11Date for Public Auction of Lands Resolution #CM20180109.1024to set the date for the Public Auction of Lands for May 8, 2018 at 11:00 a.m.Carried8.12New Antibiotic Protocol Council discussed the new protocol for antibiotics to treat animals and the VSI program which finances 50% of select veterinary procedures, which is available in neighboring municipalities. Following a discussion, the item was ordered filed. 8.13Resolution for Rural Crime Resolution #CM20180109.1025to bring forward a resolution for Increased Crown Prosecutor Staffing Levels for Rural Municipalities to the AAMDC Zone 5 meeting on January 11, 2018.Carried8.14Alberta CARE Conference Resolution #CM20180109.1026to approve Reeve Upham to attend the Alberta CARE Conference from February 27 to March 2, 2018 in Brooks.Carried8.15- 8.16- 8.17- 9.Correspondence 10.Reports 10.1CAO Report Resolution #CM20180109.1028Motion to file the CAO report for information.Carried11.Upcoming Meetings 11.1Jan. 11 @ 10:00 a.m. - AADMC Zone 5 Meeting, Moscow Hall, Lamont County 11.2Jan. 23 @ 4:00 p.m. - Urban IDP Kickoff 12.Financial 12.1Budget to Actual Resolution #CM20180109.1030to approve the preliminary budget to actual as of December 31, 2017.Carried12.2Listing of Accounts Payable Resolution #CM20180109.1031to file the listing of Accounts Payable as circulated: BatchCheque DateCheque Nos.Batch Amount21011Dec. 3, 201730037 - 30098$236,441.4721026Dec. 5, 2017Direct Deposit$ 15,055.8521043Dec. 11, 201730099 - 30174$674,704.2721060Dec. 16, 201730175 - 21060$382,116.7421064Dec. 18, 2017Direct Deposit$ 92,744.9421084Dec. 21, 201730253 - 30293$144,308.80 Councillor Darrell Younghans abstained from voting as he is a payee in this accounts payable listing.Carried12.3Council Fees Nothing to report 13.Adjournment Business on the agenda being concluded, Chairman S. Upham adjourned the meeting. Time: 12:16 p.m. These minutes approved this 13th day of February, 2018. ________________________ ____________________________Reeve Chief Administrative OfficerNo Item Selected This item has no attachments1.Request for Street Lights.pdf2.Street Light Request Policy - ADM 80.pdf1.STARS Presentation.pdf1.Grant Application - Pickleball Club.pdf1.Donations - 2017.pdf1.2017 Strategic Plan -4th Quarter.pdf1.Request for Driveway.pdf1.Application Form-Uncollectable Education Tax.pdf