County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, September 12, 2017
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Deputy Reeve Cliff Martin at 10:05 a.m., Tuesday, September 12, 2017 at the County Office in St. Paul, there being present the following:

Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Director of Community Services
Kyle Attanasio	Director of Corporate Services
Phyllis Corbiere	Executive Assistant
Mark Chileen	Director of Public Works
Janice Huser	St. Paul Journal
Sandy Bishop	Lakeland Connect
Absent
Reeve Steve Upham
Councillor Glen Ockerman	Division 1

2.

Minutes

Councillor G. Ockerman entered the Council Room at 10:06 a.m. 

• Resolution #CM20170912.1001

  to approve the minutes of the August 8, 2017 Council Meeting as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20170912.1002

  to adopt the Bank Reconciliation for the month ending August 31, 2017.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

8.10  Specialized HST/GST Online Course: Public Sector Bodies

8.11  Playground Installation Course

8.12  Request to Purchase Road Allowance

8.13  Garbage

• Resolution #CM20170912.1003

  to adopt the agenda for the Regular Meeting of Council for September 12, 2017 with the above noted additions.

  Carried

5.

In Camera

In Camera Item

Janice Huser, St. Paul Journal and Sandy Bishop with Lakeland Connect, entered the Council Room at 10:26 a.m. 

Janice Huser, St. Paul Journal and Sandy Bishop, Lakeland Connect left the Council Room at 10:07 a.m. 

• Resolution #CM20170912.1004

  to go in camera as per section 27 of the FOIP Act.

  Time:  10:07 a.m. 

  Carried
• Resolution #CM20170912.1005

  to revert to an open meeting.  

  Time:  10:26 a.m. 

  Carried
• Resolution #CM20170912.1006

  to negotiate with the owner of NE 13-57-8-W4 and seek legal opinion regarding accidental trespass on their property.

  Carried

6.

Business Arising from Minutes

6.1

Bylaw 2017-25 - Rescind Community Aggregate Payment Levy Bylaw

• Resolution #CM20170912.1007

  to give third reading to Bylaw No. 2017-25, to repeal Community Aggregate Payment Levy Bylaw No. 2014-01.

  Carried

7.

Delegation

7.1

11:00 a.m. - Edmonton New Church Society

Ardith Francis, Secretary of the Paul Haven Community and Tonia Proudlove, member of the Paul Haven Committee and Secretary of the Western Canadian Conference were admitted to the Council Room at 11:02 a.m. to request that Council consider cost sharing a waterline from the Ashmont Water Distribution Line at Township Road 595 and Range Road 112 North to their property at 59517 Range Road 112.  Following their presentation the delegation left the Council Room at 11:20 a.m. 

• Resolution #CM20170912.1022

  to refer the request from the Edmonton New Church Society for the County to cost share the connection to the Ashmont Water Distribution Line to Strategic Planning.

  Carried

8.

New Business

8.1

Request for Funding - Grandparent Day Walk

• Resolution #CM20170912.1008

  to approve a $200 donation for the Elk Point Grandparent Day Celebration.

  Carried

8.2

Request for Cold Mix - Elk Point Golf & Country Club

• Resolution #CM20170912.1009

  to ratify the donation of 40 yards of cold mix for the Elk Point Golf & Country Club.

  Carried

8.3

Request for Funding for Arena - Mallaig Ag Society

• Resolution #CM20170912.1010

  to approve a $50,000 grant for the Mallaig Ag Society and Mallaig Minor Hockey to offset the costs of the expenses required to prepare the building for the start of the hockey season.  

  Carried

8.4

Bylaw 2017-27 - Fire Protection Services Bylaw

• Resolution #CM20170912.1011

  to table Fire Protection Services Bylaw No. 2017-17 to the October Council Meeting.

  Carried

8.5

Bylaw 2017-02 - Borrowing Bylaw - Bring Water to the Hamlet of Mallaig

• Resolution #CM20170912.1012

  to give second reading to Bylaw No. 2017-02, to authorize the Council of the County of St. Paul to incur indebtedness by the issuance of debenture in the amount of $720,120 to bring water to the Hamlet of Mallaig.

  Carried
• Resolution #CM20170912.1013

  to give third reading to Bylaw No. 2017-02.

  Carried

8.6

Advertise Reverse Osmosis Unit for Sale

• Resolution #CM20170912.1014

  to advertise the Reverse Osmosis unit that was used in the old Ashmont Fire Hall for sale, as it is no longer needed.  

  Carried

8.7

Ukrainian Catholic Cemetery

• Resolution #CM20170912.1015

  to deny the request from the St. Paul Ukrainian Catholic Church for trenching at the Cemetery as Public Works will not have time to do that work this year, but to assist the group to apply for the necessary permits through Alberta Environment and Alberta Transportation. 

  Carried

8.8

Swimming Pool Operator Level 1 Course

Councillor F. Sloan left the Council Room at 10:45 a.m. 

Councillor F. Sloan entered the Council Room at 10:46 a.m. 

• Resolution #CM20170912.1016

  to approve Kevin Maksymek, Park Attendant at Westcove, to take the Swimming Pool Operator Level 1 course offered by Alberta Recreation Facility Personnel on November 2 & 3 in Calgary, providing he commits to employment with the County of St. Paul for the next two seasons.     

  Carried

8.9

Committee Members-at-Large

• Resolution #CM20170912.1017

  to file the list of committees with Members-at-Large to be appointed at the organizational meeting.  

  Carried

8.10

Specialized HST/GST Online Course: Public Sector Bodies

• Resolution #CM20170912.1018

  to approve Gina Laramee, Finance Technician and Darlene Smereka, Finance Officer, to take the Specialized HST/GST Online Course: Public Sector Bodies offered by the Chartered Professional Accountants Canada.

  Carried

8.11

Playground Installation Course

• Resolution #CM20170912.1019

  to approve one staff member to take the Theory and Practical Certification course for Children's Playspaces and Equipment Standards in Sherwood Park from October 30 to November 2, 2017. 

  Carried

8.12

Request to Purchase Road Allowance

• Resolution #CM20170912.1020

  to deny the request from the adjacent landowner to purchase the road allowance South of 27-55-9-W4, as per policy.

  Carried

8.13

Garbage

• Resolution #CM20170912.1021

  to erect "No Littering" signs along Township Road 582 south of SE 15-58-9-W4. 

  Carried

8.14

-

9.

Correspondence

10.

Reports

10.1

CAO Report

• Resolution #CM20170912.1023

  to ratify a letter of support for the Hwy 28/63 Water Services Commission Inter-Basin Transfer application to service Whitefish Lake First Nations.  

  Carried
• Resolution #CM20170912.1024

  to accept the CAO report as presented. 

  Carried

11.

Upcoming Meetings

11.1

September 20 @ 9:00 - 1:00 p.m. - Strategic Planning

11.2

September 22 @ 9:30 a.m. - AAMDC Zone Meeting, Lac La Biche

11.3

September 27 @ 9:00 - 1:00 p.m. - Strategic Planning

11.4

October 23 @ 10:00 a.m. - Organizational Meeting

12.

Financial

12.1

Budget to Actual

• Resolution #CM20170912.1025

  to approve the budget to actual as of August 31, 2017.

  Carried

12.2

Listing of Accounts Payable

• Resolution #CM20170912.1026

  to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  20727	August 01, 2017	29123	$    1,000.00
  20749	August 10, 2017	Direct Deposit	$  96,865.72
  20693	August 10, 2017	29124 - 29234	$928,151.68
  20765	August 15, 2017	29235 - 29324	$738,610.33
  20774	August 19, 2017	29325 - 29344	$933,127.53
  20787	August 25, 2017	29345 - 29376	$  59,373.27
  20797	August 30, 2017	Direct Deposit	$  20,732.00

  Carried

12.3

Council Fees

• Resolution #CM20170912.1027

  to approve the Council Fees for the month of August, 2017 as amended.

  Carried

13.

Adjournment

Business on the agenda being concluded, Deputy Reeve Cliff Martin adjourned the meeting.  Time:  12:24 p.m.

 

These minutes approved this 10th day of October, 2017.

 

 

________________________           ____________________________

Reeve                                                Chief Administrative Officer