County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers
Present
  • Reeve Steve Upham
  • Councillor Darrell Younghans, Division 1
  • Councillor Kevin Wirsta, Division 2
  • Councillor Cliff Martin, Division 3
  • Councillor Maxine Fodness, Division 4
  • Councillor Dale Hedrick, Division 5
  • Councillor Laurent Amyotte, Division 6
Staff Present
  • Tim Mahdiuk, Interim CAO
  • Kyle Attanasio, Director of Corporate Services
  • Phyllis Corbiere, Executive Assistant
  • Mark Chileen, Director of Public Works
  • Bryan Bespalko, Public Works Supervisor
  • Dennis Bergheim, Director of Community Services
Others Present
  • Meredith Kerr, St. Paul Journal 


The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:00 am

  • Resolution CM20190514.1001
    Moved By:Councillor Maxine Fodness

    to approve the minutes of the April 9, 2019 Council Meeting with the following corrections:

    • Reeve Steve Upham left the meeting at 2:20 p.m.
    • Deputy Reeve Maxine Fodness adjourned the meeting.
    Carried
  • Resolution CM20190514.1002
    Moved By:Councillor Cliff Martin

    to adopt the Bank Reconciliation for the month ending April 30, 2019.

    Carried
  • Resolution CM20190514.1003
    Moved By:Councillor Darrell Younghans

    to adopt the agenda for the Regular Meeting of Council for May 14, 2019 with the following additions

    8.18  Dugout Adjacent to Mallaig Fire Hall

    8.19  Memorandum of Understanding with Town of St. Paul

    8.20  Blading on Iron Horse Trail 

    8.21  Elk Point Cemetery

    10.2  FCSS NE Gathering 

    10.3  Bill C69 Consultations in Fort McMurray 

    Carried
  • Meredith Kerr, St. Paul Journal left the Council meeting at 10:08 a.m. 

    Staff - Mark Chileen, Bryan Bespalko, Krystle Fedoretz, Linda Meger, Crystal St. Arnault, Kyle Attanasio, Dennis Bergheim, Tim Mahdiuk and Phyllis Corbiere remained during the closed session to provide information as requested by Council.

    Resolution CM20190514.1004
    Moved By:Councillor Maxine Fodness

    that pursuant to Section 197(2) of the MGA, County Council move into closed session and close the meeting to the public as per Sections 17, 27 and 29, Division 2, Part 1 of the FOIP Act. 

    Carried
  • Linda Meger and Crystal St. Arnault left the meeting at 10:25 a.m. 

    Krystle Fedoretz left the meeting at 10:36 a.m.

    Mark Chileen, Bryan Bespalko, Kyle Attanasio, Dennis Bergheim left the meeting at 10:45 a.m. 

    Resolution CM20190514.1005
    Moved By:Councillor Cliff Martin

    to revert to an open meeting at 10:58 a.m. 

    Carried

    Mark Chileen, Bryan Bespalko, Kyle Attanasio and Dennis Bergheim entered the meeting at 11:00 a.m. 

    Meredith Kerr, St. Paul Journal entered the meeting at 11:00 a.m. and disclosed that she will be recording the meeting. 


  • Resolution CM20190514.1006
    Moved By:Councillor Cliff Martin

    to set the reserve bid for the property being offered for sale at the Public Auction of Lands, as advertised in the Alberta Gazette dated May 15, 2019 and the St. Paul and Elk Point Review issues dated April 30, 2019 as follows:

    Roll 4522522, Lot 1-4, Block 2, Plan 4950E0 - Reserve Bid $34,200

    Carried
  • Resolution CM20190514.1007
    Moved By:Councillor Laurent Amyotte

    to schedule a meeting with the residents along Railway Avenue in the Hamlet of Mallaig to discuss extending their lots to the north and that administration bring the information back to Council.

    Carried
  • Resolution CM20190514.1008
    Moved By:Councillor Maxine Fodness

    to cancel 31% of the municipal portion of the property taxes in the amount of $387.62 on Lot 3, Block 1, Plan 0221697 in SW 11-58-11-W4, being the attached garage suite area, as per section 347 of the MGA.

    Carried

8.
New Business
 

  • Resolution CM20190514.1009
    Moved By:Councillor Laurent Amyotte

    to approve a $1,000 transportation grant for the Heritage Lodge Auxiliary Society.

    Carried
  • Resolution CM20190514.1010
    Moved By:Councillor Cliff Martin

    to approve the funding request for $125,000 for the County of St. Paul Community Association for designing and constructing a boat launch at the Stoney Lake Municipal Recreation Area contingent on one of the Association's grant applications being successful, to be funded from the 2020 County Budget.

    Carried
  • Resolution CM20190514.1011
    Moved By:Councillor Kevin Wirsta

    to approve the Regional Emergency Management Joint Services Agreement with the term expiring on December 31, 2024.

    Carried
  • Resolution CM20190514.1012
    Moved By:Councillor Maxine Fodness

    to table approval of the Regional Occupational Health and Safety Joint Services Agreement for clarification on Item 4. 

    Carried
  • Resolution
  • Resolution CM20190514.1013
    Moved By:Councillor Cliff Martin

    to approve the draft Regional Recreation Master Plan.

    Carried
  • Resolution CM20190514.1014
    Moved By:Councillor Kevin Wirsta

    to approve the facilities identified as Class A (St. Paul Pool, Elk Point Regional Allied Arts, St. Paul Visual Arts) and Class A-2 (County Municipal Campgrounds) and accept the definitions of these facilities as identified in the Recreation Master Plan. 

    Carried
  • Resolution CM20190514.1015
    Moved By:Councillor Darrell Younghans

    to approve a term of five years for any future Multi-lateral Recreation Funding Agreement.

    Carried
  • Resolution CM20190514.1016
    Moved By:Councillor Laurent Amyotte

    to give first reading to Parks Bylaw 2019-09.

    Carried
  • Resolution CM20190514.1017
    Moved By:Councillor Dale Hedrick

    to give second reading to Bylaw 2019-09.

    Carried
  • Resolution CM20190514.1018
    Moved By:Councillor Maxine Fodness

    to present Bylaw 2019-09 at this meeting for third reading.

    Carried Unanimously
  • Resolution CM20190514.1019
    Moved By:Councillor Darrell Younghans

    to give third reading to Bylaw 2019-09.

    Carried
  • Resolution CM20190514.1020
    Moved By:Councillor Kevin Wirsta

    to approve the Rules: Parks and Camping to govern access to and conduct within County Parks.

    Carried
  • Resolution CM20190514.1021
    Moved By:Councillor Darrell Younghans

    to approve the Notice Not to Trespass for the Municipal Parks. 

    Carried
  • Resolution CM20190514.1022
    Moved By:Councillor Laurent Amyotte

    to rescind Parks Policy REC-121.

    Carried
  • Resolution CM20190514.1023
    Moved By:Councillor Cliff Martin

    to approve the updated Budget Narrative based on changes resulting from approval of Tax Rate Bylaw 2019-10.

    Carried
  • Resolution CM20190514.1024
    Moved By:Councillor Dale Hedrick

    to tender 11 acres of standing hay on NW 17-59-11-W4 for a two-year term, as the area may change based on exploration or reclamation. 

    Carried
  • Resolution CM20190514.1025
    Moved By:Councillor Dale Hedrick

    to appoint Councillor Kevin Wirsta as the Auctioneeer for the Public Auction of Lands.  

    Carried

    At 11:00 a.m. Auctioneer Councillor Kevin Wirsta offered for sale by Public Auction the parcel listed for sale in the Alberta Gazette, dated March 15, 2019 and the St. Paul Journal issue of April 30, 2019 in respect of which redemption of taxes have not been effected.  

    He stated that the sale of the parcel is subject to a reserve bid, to reservations and conditions in the existing certificate of title and to the best of his knowledge the property is vacant, unless he indicates otherwise.

    He advised that the property with improvements does not include the sale of any contents.  If the property with improvements are sold at the public auction, the occupant will have 60 days from the date of sale to remove those contents from the property.  A deposit of 10% will be required with the balance payable after 60 days.

    Councillor Wirsta advised that the property is being offered for sale on an "as is" "where is" basis and the County of St. Paul No. 19 makes no representation and gives no warranty whatsoever as to the adequacy of services, soil conditions, land use zoning, buildings and development conditions, absence or presence of environmental contamination, or the ability to develop the subject land for any intended use by the Purchaser.

    He then advised that the County of St. Paul may, after the public auction, become owner of any parcel of land that is not sold at the public auction.  The properties may be subject to GST. 

    He then proceeded with the sale as follows:

    Roll         Legal Description     Market Value   Reserve Bid  Disposition 

    4522522  Lot 1-4, Block 2,         $38,000        $34,200      No Bid No Sale

                   Plan 4905EO


Ernest Piquette, President of ACFA Regionale de St. Paul, Carmel Michaud, Cultural Co-ordinator and Ahmed Seif, Regional Director entered the Council Room at 11:30 a.m. 

Ahmed gave a presentation on the renovations and their plans to increase the rentals of their facility.  

Ernest Piquette described what the project entails, including the construction, purchasing furniture and equipment required for a concession area to serve the existing gym and renovating the common area.   He informed Council that the facility is owned by the francophone school board and the ACFA has a lease agreement with them.  They operate the facility as part of their agreement with the school board.

He advised that the total estimated project is $44,400.  They have applied for a CIP grant to pay for half the project, they have funding to pay one quarter of the project.  They are requesting the Town and the County cost share the other quarter of the project, for $5500 each.

 The delegation left the Council Room at 11:49 a.m. 

  • Resolution CM20190514.1026
    Moved By:Councillor Darrell Younghans

    to deny the request from the ACFA Regionale de St. Paul for funding to assist with their renovations as they do not own the building.  

    Carried

    The meeting adjourned for lunch at 12:00 p.m. and reconvened at 1:00 pm  with all members of Council present.


Anna Pratch and Linda Young, Instructors, Natalie Wilde, Secretary and Board Member Val Pratch with the St. Paul & District Arts Foundation entered the meeting at 1:00 pm.

Natalie gave a presentation on the St. Paul and District Arts Foundation and the programs they offer.  She informed Council that 36% of their students are County residents and range in age from 1 to 70.  They currently offer 5 dance programs in Mallaig.

The delegation left the Council Room at 1:35 pm

  • Resolution CM20190514.1027
    Moved By:Councillor Dale Hedrick

    to approve a $2000 donation for St. Paul & District Arts Foundation to assist with funding for their dance program which was expanded to the Hamlet of Mallaig in 2017.

    Carried

Jerico Van Brabant, Mark Belland, and Jerome Van Brabant with MCSNet were admitted to the Council Room at 1:30 p.m to discuss their proposed project of installing, constructing and maintaining fiber optic infrastructure into the Hamlet of Mallaig to improve internet service.  In exchange for using the County's rights-of-way, MCSNet will provide the County with sixty (60) months of internet servicing to the Mallaig Fire Hall and the Mallaig Water Treatment Plant at no charge.  

  • Resolution CM20190514.1028
    Moved By:Councillor Maxine Fodness

    to approve the Exchange of Services Agreement with Buried Glass Inc. and Lemalu Holdings Ltd. operating as MCSNet.  

    Carried
  • Resolution CM20190514.1029
    Moved By:Councillor Laurent Amyotte

    to approve the Municipal Rights-of-Way Access Agreement with Buried Glass Inc. 

    Carried

8.
New Business
 

  • Resolution CM20190514.1030
    Moved By:Councillor Maxine Fodness

    to deny the request from the owner of SE 33-55-7-W4 to purchase 80 yards of gravel and refer the gravel policy to the policy committee for review.

    Carried
  • Resolution CM20190514.1031
    Moved By:Councillor Maxine Fodness

    to table a decision on the format of the Statement of Council fees to be published on the County Website. 

    Carried
  • Resolution CM20190514.1032
    Moved By:Councillor Darrell Younghans

    to deny the request from Blue Quills to purchase gravel for their parking lot.

    Carried
  • Resolution CM20190514.1033
    Moved By:Councillor Cliff Martin

    to table a decision on awarding the tender for the GBC/Chip Seal pending more information.

    Carried
  • Resolution CM20190514.1034
    Moved By:Councillor Cliff Martin

    to advertise the following items for sale by tender, with tenders to be opened at the June 11, 2019 Council Meeting:

    • 1997 Ford E350 w/deck - Serial # 1FDKE30F4VHA48489
    • 2002 Ford E350 w/body - Serial # 1FDWE35F02HB04191
    • 1979 GMC 7000 - Serial # T17DE9V616105
    • Degleman  SA1820 Side Arm - Serial #SA1241
    • Loadline Converter
    • D.S.P. 5th Wheel Hitch with rails
    • Homemade Basket
    • Pallets of used barbwire
    • Used Overhead Doors
    • Metal Building Panels (approx. size 30’ x 30’)
    • Complete set of tires & rims – AMP A/T Terrain Gripper, 10 ply, LT285/70R17
    • Man door (39”x 86”) & a couple windows (59”x 59”)
    Carried
  • Resolution CM20190514.1035
    Moved By:Councillor Cliff Martin

    to approve the owner of SE 25-57-9-W4 to connect to the County waterline by installing approximately 1/2 mile of line along the west side of Range Road 90 north from Township Road 574 in the County right of way, on the following conditions:

    • consult with administration on placement of waterline
    • pay for an enter into an agreement with the County for use of the right of way
    • pay all costs of installing the line
    • maintain the waterline
    • repair any damage to the right of way caused by installation or maintenance of the waterline.
    Carried
  • Resolution CM20190514.1036
    Moved By:Councillor Darrell Younghans

    to send a letter to MLA David Hanson, congratulating him on his re-election and that the County is looking forward to improving their working relationships.

    Carried
  • Resolution CM20190514.1037
    Moved By:Councillor Maxine Fodness

    to uphold section 671(1) of the MGA and the Reserve Lands Management Policy Dev 93 and deny the request from the owner of Lot 4, Block 1, Plan 0224389 to create private lake access across the municipally owned environmental reserve.

    Carried
  • Resolution CM20190514.1038
    Moved By:Councillor Maxine Fodness

    to table the request to amend Land Use Bylaw 2013-50 to rezone Lot 1, Block 2, Plan 1120579 from Agriculture to Industrial/Commercial, for more information on implications of the potential of rising water levels in Cardinal Lake.

    Carried
  • Resolution CM20190514.1039
    Moved By:Councillor Darrell Younghans

    to send a letter to the residents at Laurier Lake addressing their concerns regarding rising water levels at Laurier Lake.   

    Carried
  • Resolution CM20190514.1040
    Moved By:Councillor Maxine Fodness

    to send a letter to Mr. Smith addressing his comments regarding the County representation on the Northern Lights Library Board.

    Carried
  • Resolution CM20190514.1041
    Moved By:Councillor Cliff Martin

    to table the request from a Mallaig resident to stock the dugout next to the Mallaig Fire Hall, until a meeting is held with the Mallaig Fire Department. 

    Carried
  • Resolution CM20190514.1042
    Moved By:Councillor Cliff Martin

    to approve the Memorandum of Understanding with the Town of St. Paul outlining the services shared by the municipalities.  

    Carried

Council discussed the County's process for blading on the Iron Horse Trail within the County boundaries and how often blading is done.  Council also discussed hiring a contractor with a small grader to blade the trail.  The item was field for information.

  • Resolution CM20190514.1043
    Moved By:Councillor Cliff Martin

    to deny request from the Town of Elk Point to join the County Cemetery Committee.  

    Carried

10.

  • Councillor C. Martin left the meeting at 3:30 p.m. and returned at 3:35 p.m.

    Reeve Upham left the Council Meeting at 3:40 p.m. and returned at 3:44 pm

    Resolution CM20190514.1044
    Moved By:Councillor Maxine Fodness

    to accept the CAO Report as presented. 

    Carried
  • Resolution CM20190514.1045
    Moved By:Councillor Cliff Martin

    to file the report on the FCSS NE Gathering as presented by Councillor Younghans.

    Carried

Reeve Upham reported on Bill C69.  

  • Resolution CM20190514.1046
    Moved By:Councillor Laurent Amyotte

    accept the report on Bill C69 Meeting in Fort McMurray as presented by Reeve Upham.

    Carried
  • Resolution CM20190514.1047
    Moved By:Councillor Cliff Martin

    to approve the budget to actual as of April 30, 2019.

    Carried
  • Resolution CM20190514.1048
    Moved By:Councillor Dale Hedrick

    to file the listing of Accounts Payable as circulated.

    Carried
  • Resolution CM20190514.1049
    Moved By:Councillor Maxine Fodness

    to approve the Council Fees for the Month of April, 2019 with amendments to paysheets where travel time was submitted incorrectly. 

    Carried

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting at 4:05 p.m. 

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