County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Board Room
Present
  • Reeve Steve Upham
  • Councillor Darrell Younghans, Division 1
  • Councillor Kevin Wirsta, Division 2
  • Councillor Cliff Martin, Division 3
  • Councillor Maxine Fodness, Division 4
  • Councillor Dale Hedrick, Division 5
  • Councillor Laurent Amyotte, Division 6
Staff Present
  • Tim Mahdiuk, Interim CAO
  • Kyle Attanasio, Director of Corporate Services
  • Dennis Bergheim, Director of Community Services
  • Daniel Reid, Director of Public Works
  • Phyllis Corbiere, Executive Assistant
  • Arlene Shwetz, Communications Coordinator

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:00 a.m.

  • Resolution CM20191008.1001
    Moved By:Councillor Maxine Fodness

    approve the minutes with amendment to item 4 - Additions to the Agenda.  Should be Frog Lake not Fishing Lake.

    Carried
  • Resolution CM20191001.1002
    Moved By:Councillor Cliff Martin

    to adopt the Bank Reconciliation for the month ending September 30, 2019.

    Carried
  • Resolution CM20191008.1003
    Moved By:Councillor Laurent Amyotte

    to adopt the agenda for the Regular Meeting of Council for October 8, 2019 with the following additions:

    8.16  Lac Sante ER Distrubance

    8.17  Fire Call - Lanferman

    8.18  Paving at County Public Works Shop

    8.19  HUB - Minister's Roundtable Meeting - October 24

    8.20  Street Light Request - Stillwater & Paziuk Subdivisions

    Carried
  • Resolution CM20191009.1004
    Moved By:Councillor Darrell Younghans

    that pursuant to Section 197(2) of the MGA, County Council move into closed session and close the meeting to the public as per Section 17, Division 2, Part 1 of the FOIP Act at 10:04 am.

    Carried

    Arlene Shwetz left the Council Room at 10:04 am.

    Crystal St, Arnault entered the Council Room at 10:04 am and left at 10:19 am.

    Krystle Fedoretz entered the Council Room at 10:20 am and left at 10:43 am.

    Kyle Attanasio, Dennis Bergheim and Phyllis Corbiere left the Council Room at 10:43 am and entered at at 11:06 am.

    Janice Huser, St. Paul Journal, and Arlene Shwetz entered the Council Room at 11:06 am.

     

    Tim Mahdiuk and Daniel Reid remained during the closed discussion to provide information to Council as required.


  • Resolution CM20191008.1005
    Moved By:Councillor Maxine Fodness

    to revert to an open meeting at  11:06 am.

    Carried
  • Resolution CM20191008.1006
    Moved By:Councillor Kevin Wirsta

    that as authorized by section 347(c) of the Municipal Government Act, Council defers the collection of all taxes, arrears, and penalties imposed on or before December 31, 2018 owing on Tax Roll 10801701 until payment of all property taxes owing in connection with the 2019 property tax assessment of the property listed on Roll 10801701.

    Carried

Charles Biollo, Lac Sante Resident, entered the Council Room at 11:06 am to discuss ATVs on the Environmental Reserve and trucks and ATVs using Launch Road to access the ER. 

Mr. Biollo requested that the traffic be restricted to people who are using the road as access to the lake.  He also requested that Council educate the people about the use of Environmental Reserves and to inform them that there is a trial in the Lac Sante Area.   

The delegation left the Council Room at 11:25 am and sat in the gallery.

  • Resolution CM20191008.1007
    Moved By:Councillor Dale Hedrick

    that public works install signs at Launch Road in Paziuk Subdivision, Lac Sante and to provide all County residents with a mail out regarding use of environmental reserves and to advertise on social media. 

    Carried

Mike Berlinguette entered the Council Room at 11:27 am.

Mr. Berlinguette requested that Council amend the bylaws to allow for the creation of a 50.08 parcel in the NE 34-58-10-W4.  The delegation left the Council Room at 11:34 am.

  • Resolution CM20191008.1008
    Moved By:Councillor Maxine Fodness

    to amend the Municipal Development Plan and the Land Use Bylaw to allow for the creation of a 50.08 acre parcel in the NE 34-58-10-W4 for residential purposes.  

    Carried

Ron Boisvert, on behalf of the CAP Arena Committee entered the Council Room at 11:34 am to present their proposal to replace the chiller in the CAP Arena.  The committee is requesting a $50,000 grant and a letter of support to accompany their CFEP Grant application for funding for this project.  The delegation left the Council Room at 11:51 am.

  • Resolution CM20191008.1009
    Moved By:Councillor Cliff Martin

    to commit $50,000 towards the replacement of the chilller to be paid from the 2020 budget, and to provide a letter of support for the CAP Arena Committee to accompany their CFEP grant application.

    Carried

    The meeting adjourned for lunch and reconvened at 1:00 pm with all members of Council present. 


Eunhye Cho, Manager of the St. Paul Library, entered the Council Room at 1:00 pm to present her mid-year report.  Eunhye reviewed the progress on their 2019 goals and the projects they are currently working on.  The delegation left the Council Room at 1:10 pm. 

  • Resolution CM20191008.1010
    Moved By:Councillor Cliff Martin

    to approve the request from Amyotte & Sons Welding to connect to the Mallaig Waterline, at their expense.

    Carried
  • Resolution CM20191008.1011
    Moved By:Councillor Maxine Fodness

    to accept the 3rd Quarter of the 2019 Strategic Plan as information.

    Carried
  • Resolution CM20191008.1012
    Moved By:Councillor Darrell Younghans

    to approve the 2020 County of St. Paul Overarching Strategic Plan.

    Carried
  • Resolution CM20191008.1013
    Moved By:Councillor Laurent Amyotte

    to approve the 2020 FCSS County of St. Paul and Elk Point Operational Plan.

    Carried
  • Resolution 20191008.1014
    Moved By:Councillor Kevin Wirsta

    to approve the 2020 Administration Operational Plan.

    Carried
  • Resolution 20191008.1015
    Moved By:Councillor Dale Hedrick

    to approve the 2020 Communications Operational Plan.

    Carried
  • Resolution CM20191008.1016
    Moved By:Councillor Cliff Martin

    to approve the 2020 Community Services Operational Plan.

    Carried
  • Resolution CM20191008.1017
    Moved By:Councillor Maxine Fodness

    to approve the 2020 Public Works Operational Plan, excluding the appendixes.

    Carried
  • Resolution CM20191008.1018
    Moved By:Councillor Cliff Martin

    to hire Explore Surveys to complete the dispositions on the boat launches at the following locations:

    • Stoney Lake Park - SW 25-56-8-W4 Renew in 2023
    • Lac Bellevue, Warren Development – SW 5-56-9-W4
    • Lower Therien Lake, Crestview – SE 14-57-10-W4
    • Garner Lake, Melnychuk Subdivision – SE 22-60-12-W4

    at a cost of $5000 per boat launch to be paid from the 2020 budget.

    Carried
  • Resolution CM20191008.1019
    Moved By:Councillor Maxine Fodness

    to complete the dispositions on the following boat launches that are situated on the road allowance, if required, as determined by Alberta Environment and Parks:

    • Laurier Lake – Blue Bird Beach – SE 22-56-4-W4
    • Lottie Lake – On Twp Rd 590, NE 33-58-11-W4
    • Lac Sante – West of Twp Rd 564, SW 26-56-11-W4
    Carried
  • Resolution CM20191008.1020
    Moved By:Councillor Kevin Wirsta

    that pursuant to Section 347 of the Municipal Government Act, for all properties identified in Schedule A – Summary of Tax Relief by Company, attached to and forming part of the council minutes, Council authorizes to refund the 2019 property taxes paid as to reduce by 35 percent property taxes levied as per section 353(2) of the Municipal Government Act, which includes municipal property taxes, requisitions detailed in section 326(1)(a) and 359(1)(2), as well as special taxes levied under section 382(1) where the tax rate is based on the assessment.

    Carried
  • Resolution CM20191008.1021
    Moved By:Councillor Darrell Younghans

    to approve Benefits Policy HR-4, as amended, as recommended by the Policy Committee.

    Carried
  • Resolution CM20191008.1022
    Moved By:Councillor Maxine Fodness

    to approve Overtime Policy HR-21, as amended, as per the recommendations of the Policy Committee.

    Carried
  • Resolution CM20191008.1023
    Moved By:Councillor Dale Hedrick

    to approve Sick Leave Policy HR-29, as amended, as per the recommendations of the Policy Committee.

    Carried
  • Resolution CM20191008.1024
    Moved By:Councillor Laurent Amyotte

    to approve General and Declared Holidays Policy HR-30, as amended, as per the recommendations of the Policy Committee.  

    Carried
  • Resolution CM20191008.1025
    Moved By:Councillor Cliff Martin

    to approve Vacation Policy HR-33, as amended, as per the recommendations of the Policy Committee.

    Carried
  • Resolution CM20191008.1026
    Moved By:Councillor Dale Hedrick

    to appoint Shannon Quinney as a member-at-large for the County of St. Paul Library Board for a one-year term.

    Carried
  • Resolution CM20191008.1027
    Moved By:Councillor Laurent Amyotte

    to approve Councillor Hedrick and Councillor Wirsta to attend the 2019 Alberta Recreation and Parks Association Conference in Lake Louise on October 25 and 26, 2019.

    Carried
  • Resolution CM20191008.1028
    Moved By:Councillor Cliff Martin

    to approve Keith Kornelson, Agricultural Fieldman, to attend the 2019 Canola Discovery Forum from November 13 to 15, 2019 in Winnipeg.

    Carried
  • Resolution CM20191008.1029
    Moved By:Councillor Darrell Younghans

    to approve Councillor Fodness and Councillor Younghans to attend the 2019 FCSSAA Conference from November 27 to 29 2019 in Edmonton.

    Carried
  • Resolution CM20191008.1030
    Moved By:Councillor Darrell Younghans

    that the County of St. Paul support the St. Paul Fire Department by purchasing a table of 8 at a cost of $450 for their 75th Anniversary Spring Ball on April 18, 2020.

    Carried
  • Resolution CM20191008.1031
    Moved By:Councillor Dale Hedrick

    to ratify the donation of 10 yards of gravel for the St. Paul Ag Society, to repair a low spot in the back of the Ag Barn.

    Carried

7.
Delegation 
 

Linda Sallstrom, on behalf of St. Paul & District Chamber of Commerce and Marianne Price representing Alberta's Lakeland entered the Council Room at 1:30 pm to present the St. Paul/Elk Point Tourism Initiative they are developing.  The delegation informed Council that Alberta Tourism is looking for the next area in Alberta to develop.  There is funding coming from both levels of government to develop tourism and the committee has partners who see this as a viable opportunity for St. Paul and surrounding area.  The delegation requested the support of a Councillor and one staff to sit on the committee to help drive the initiative.  The goal of the Tourism Initiative Committee is to grow the tourism industry in the St. Paul Region and to become a part of a larger region.  

  • Resolution CM20191008.1032
    Moved By:Councillor Maxine Fodness

    to appoint Councillor L. Amyotte and Arlene Shwetz, Communications Coordinator, to the Tourism Initiative Committee.

    Carried

8.
New Business
 

  • Resolution CM20191008.1033
    Moved By:Councillor Maxine Fodness

    that administration enforce Penalty Bylaw 2019-06 as it relates to the Municipal and Reserve Land Regulation Offence and that the owner of Lot 4, Block 1, Plan 0226222 be ordered to reclaim the disturbed ER, with the work to be completed by June 1, 2020.

    Carried
  • Resolution CM20191008.1034
    Moved By:Councillor Cliff Martin

    to file Ron Lanferman and David Beck's request for Council to revisit their decision on the fire call invoice.  

    Carried
  • Resolution CM20191008.1035
    Moved By:Councillor Darrell Younghans

    to approve the scope change for the paving project at the public works shop in the amount of $1889.11.

    Carried
  • Resolution CM20191008.1036
    Moved By:Councillor Maxine Fodness

    to table the request from Black Track Paving to fund the overage on the parking lot at the public works shop. 

    Carried
  • Resolution CM20191008.1037
    Moved By:Councillor Dale Hedrick

    to approve Reeve Upham to attend the Minister's Roundtable Discussion on October 24 in Edmonton, as it relates to the Alberta HUB Committee.

    Carried
  • Resolution CM20191008.1038
    Moved By:Councillor Darrell Younghans

    to table the request for the installation of street lights in the Paziuk Subdivision and Stillwater Subdivision until the Street Lighting Policy is approved.

    Carried

10.

  • Resolution CM20191008.1039
    Moved By:Councillor Cliff Martin

    to accept the CAO Report as presented. 

    Carried
  • Resolution CM20191008.1040
    Moved By:Councillor Maxine Fodness

    to approve the budget to actual as of September 30, 2019.

    Carried
  • Resolution CM20191008.1041
    Moved By:Councillor Dale Hedrick

    to file the listing of Accounts Payable as circulated:

    Batch        Cheque Date           Cheque Nos.      Batch Amount

    22895       Sept. 10, 2019        34458 - 34548       $466,856.48

    22896       Sept. 11, 2019        Direct Deposit        $235,759.37

    22926       Sept. 20, 2019        34549 - 34621       $632,934.52

    22933       Sept. 23, 2019        Direct Deposit       $ 90,403.08

    22925       Sept. 24, 2019        Direct Deposit       $581,027.89

    22939       Sept. 24, 2019        Direct Deposit       $ 43, 872.59

    22947       Sept. 26, 2019        Direct Deposit       $    4,042.71

    22961       Oct. 1, 2019            Direct Deposit       $    1,660.02

    Carried
  • Resolution CM20191008.1042
    Moved By:Councillor Darrell Younghans

    to approve the Council Fees for the Month of September, 2019 as amended.  

    Carried

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting at 2:55 pm.

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