County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, October 10, 2017
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:07 a.m., Tuesday, October 10, 2017 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Director of Community Services
Kyle Attanasio	Director of Corporate Services
Phyllis Corbiere	Executive Assistant
Mark Chileen	Director of Public Works
Janani Whitfield	St. Paul Journal
Sandy Bishop	Lakeland Connect
Absent
Councillor Dwight Dach	Division 2
Councillor Frank Sloan	Division 5

2.

Minutes

 

 

• Resolution #CM20171010.1001

  to approve minutes of the September 12, 2017 Council Meeting as presented.

  Carried
• Resolution #CM20171010.1002

  to approve minutes of the September 21, 2017 Special Meeting as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20171010.1003

  to adopt the Bank Reconciliation for the month ending September 30, 2017.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following addition was made to the agenda:

8.26  Provincial Funding to Ag Societies

• Resolution #CM20171010.1004

  to adopt the agenda for the Regular Meeting of Council for October 10, 2017 with the above noted addition.

  Carried

5.

In Camera

6.

Business Arising from Minutes

6.1

Bylaw 2017-27 - Fire Protection Services Bylaw

• Resolution #CM20171010.1005

  to give first reading to Fire Protection Services Bylaw No. 2017-27.

  Carried
• Resolution #CM20171010.1006

  to give second reading to Bylaw No. 2017-27.

  Carried
• Resolution #CM20171010.1007

  to present Bylaw No. 2017-27 for third and final reading.

  Carried Unamimously
• Resolution #CM20171010.1008

  to give third reading to Bylaw No. 2017-27.

  Carried

7.

Delegation

8.

New Business

8.1

Cellular Phones Policy ADM-6

• Resolution #CM20171010.1009

  to approve Policy ADM-6 as amended as it relates to the management of cellular devices as per the recommendations of the Policy Committee. 

  Carried

8.2

Conference and Education Attendance Policy HR-8

• Resolution #CM20171010.1010

  to approve Policy HR-8 as amended as it relates to the County's management of conference and education activities as per the recommendations of the Policy Committee.  

  Carried

8.3

Sick Leave and Family Medical Benefits Policy HR-29

• Resolution #CM20171010.1011

  to approve Policy HR-29 as amended as it relates to the provision of sick leave and family medical benefits as per the recommendations of the Policy Committee.

  Carried

8.4

Vacation Policy - HR-33

• Resolution #CM20171010.1012

  to approve Policy HR-33 as amended as it relates to management of vacation time as per the recommendations of the Policy Committee, to become effective January 1, 2018.

  Carried

8.5

Private Gravel Sales Policy PW-59

• Resolution #CM20171010.1013

  to approve Policy PW-59, Private Gravel Sales, reducing the maximum amount of gravel to be sold per rural address from 100 cubic yards to 20 cubic yards effective January 1, 2018 as per the recommendations of the Policy Committee.

  Carried

8.6

Parks Policy REC-121

• Resolution #CM20171010.1014

  to approve Parks Policy REC-121 with amendments to pre-booking for group events and adding a provision for monthly rental sites, as per the recommendations of the Parks Committee. 

  Unknown:

8.7

Cemeteries Bylaw 2017-28

 

 

• Resolution #CM20171010.1015

  to give first reading to Cemetery Bylaw No. 2017-28.

  Unknown:
• Resolution #CM20171010.1016

  to give second reading to Bylaw No. 2017-28.

  Carried
• Resolution #CM20171010.1017

  to present Bylaw 2017-28 for third reading.

  Carried Unamimously
• Resolution #CM20171010.1018

  to give third reading to Cemetery Bylaw No. 2017-28.

  Carried

8.8

2017 Regional Strategic Plan - 3rd Quarter Update

• Resolution #CM20171010.1019

  to accept the third quarter update of the 2017 Regional Strategic Plan as presented.  

  Carried

8.9

2017 Strategic Plan - 3rd Quarter

• Resolution #CM20171010.1020

  to accept the third quarter update of the 2017 Strategic Plan as presented.

  Carried

8.10

2018 Strategic Plan

• Resolution #CM20171010.1021

  to approve the 2018 Strategic Plan as amended.

  Carried

8.11

Payroll Services Agreement - Mallaig Ag Society - Arena Caretakers

• Resolution #CM20171010.1022

  to enter into a Payroll Services Contract with the Mallaig & District Ag Society and Recreation Association for the arena caretaker position for the period of October 1, 2017 to April 15, 2018.

  Carried

8.12

St. Paul Town and County Joint Fire Services Agreement

• Resolution #CM20171010.1023

  to approve the St. Paul Town and County Joint Fire Services Agreement for a four year term as presented. Motion rescinded at November 6, 2017 Council Meeting and re-approved for a one-year term.

  Carried

8.13

Town of Elk Point and County Joint Fire Services Agreement

• Resolution #CM20171010.1024

  to table the Joint Fire Services Agreement with the Town of Elk Point.

  Carried

8.14

Service and Maintenance Agreement with North East Muni Corr for Mallaig Siding

• Resolution #CM20171010.1025

  to approve the Service and Maintenance Agreement with Muni Corr for the Mallaig Siding.

  Carried

8.15

Request to Purchase NW 24-58-7-W4

• Resolution #CM20171010.1026

  to deny the request from a resident to purchase the NW 24-58-7-W4 along Kehewin Lake, as it is currently being leased to the Elk Point Elks.

  Carried

8.16

Request to Connect to Water Line - Bayview Beach

Councillor Ockerman entered the meeting at 10:58 a.m.

Councillor Ockerman left the Council Room at 10:55 a.m.

• Resolution #CM20171010.1027

  to approve the request from the owner of Lots 7 & 8, Block 1, Plan 3063MC, to extend the water line through the County right-of-way from the cc valve which will be installed adjacent to Lot 3, Block 1, Plan 3063MC at his expenses.

  Carried

8.17

St. Paul Ag Society Request for 40 Yard Waste Bin

• Resolution #CM20171010.1028

  to provide the St. Paul and District Agricultural Society with a 30 yard bin (to be used as a chip handling facility) free of charge but they are responsible to pay all tipping fees.

  Carried

8.18

Town & Country Ladies Funspiel

• Resolution #CM20171010.1029

  to donate $100 to the Town and Country Ladies Funspiel which will be held November 4, 2017 in St. Paul.

  Carried

8.19

10th Annual Classic Farmer's Spiel

• Resolution #CM20171010.1030

  to sponsor one team for $160 and provide a door prize for the Mallaig Farmer's Spiel to be held November 2 to 4, 2017.

  Carried

8.20

Holmatro Air Bags for St. Paul Fire Department

• Resolution #CM20171010.1031

  to approve the purchase of a new set of Holmatro Air Bags for the St. Paul Fire Department with the funds from the Joint Use-Fire Reserve Account, for an amount no greater than $6,000.

  Carried

8.21

Seed Cleaning Plant Construction Project

• Resolution #CM20171010.1032

  to table a decision on hiring a contractor to complete the bin pad extension at the St. Paul Seed Cleaning Plant, for more information.

  Carried

8.22

Owlseye Road

• Resolution #CM20171010.1033

  to enter into an agreement with the owner of SE 4-59-10-W4 to purchase .112 of an acre of land at the standard rate, which is required to mitigate a pinch point for construction of the Owlseye road.

  Carried

8.23

Alberta Community Partnership Grant Application 2017/2018

• Resolution #CM20171010.1034

  to partner with the Town of St. Paul on an Alberta Community Partnership Grant application for the purpose of completing and implementing a Stormwater Management Plan with the Town of St. Paul as the managing partner, and 

   

  to partner with the Town of St. Paul, Town of Elk Point and Summer Village of Horseshoe Bay on an Alberta Community Partnership Grant application for the purpose of completing Inter-municipal Collaboration Frameworks with the Summer Village of Horseshoe Bay, the County and Town of St. Paul and between the County and Town of Elk Point, with the Town of Elk Point as the managing partner, and 

   

  to partner with the Municipal District of Bonnyville, Lac La Biche County, Smoky Lake County, County of Two Hills and County of Vermilion River on an Alberta Community Partnership Grant application for the purpose of completing Intermunicipal Collaboration Frameworks, with the County of St. Paul as the managing partner.

  Carried

8.24

Northern Lights Library Budget

• Resolution #CM20171010.1035

  to approve the Northern Lights Library System budget as presented, with no proposed levy increase for 2018.

  Carried

8.25

Dates for November Council/Public Works Meetings

• Resolution #CM20171010.1036

  to reschedule the November Council Meeting to Tuesday, November 7th at 10:00 a.m. and to reschedule the November Public Works Meeting to Thursday, November 23rd at 10:00 a.m. 

  Carried

8.26

Provincial Ag Society Funding

• Resolution #CM20171010.1037

  to send a letter to the Provincial Government regarding the significance of future funding for Agricultural Societies and Ag Service Boards.

  Carried

9.

Correspondence

9.1

Letter - Minister of Municipal Affairs

 

 

• Resolution #CM20171010.1038

  to file the letter from the Minister of Municipal Affairs in response to the County's letter advising that he has assembled a working group to explore ways to address uncollectible property taxes.  

  Carried

10.

Reports

10.1

CAO Report

Councillor Ockerman left the Council Room at 11:50 a.m.

Councillor Ockerman entered a 11:55 a.m.

• Resolution #CM20171010.1039

  to permit non-returning Councillors to retain their printers and fax machines. 

  Carried
• Resolution #CM20171010.1040

  proceed with a Compensation Review to assist with the 2018 salary negotiations and setting Council remunerations.

  Carried
• Resolution #CM20171010.1041

  to submit an application for STIP funding under Local Municipal Initiatives portion of the grant for the Moosehills road project.  

  Carried
• Resolution #CM20171010.1042

  to approve CAO report as presented.

  Carried

11.

Upcoming Meetings

11.1

October 23 @ 10:00 a.m. - Organizational Meeting

11.2

October 24 @ 10:00 a.m. - Public Works

12.

Financial

12.1

Budget to Actual

• Resolution #CM20171010.1043

  to approve the budget to actual as of September 30, 2017.

  Carried

12.2

Listing of Accounts Payable

• Resolution #CM20171010.1044

  Motion to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  20823	Sept. 8,2017	29377 - 29456	$1,076,370.91
  20852	Sept. 15, 2017	29457 - 29531	$   801,497.27
  20858	Sept. 19, 2017	Direct Deposit	$     96,936.22
  20863	Sept. 21, 2017	Direct Deposit	$     21,485.89
  20872	Sept. 26, 2017	29532 - 29576	$   870,318.58

  Carried

12.3

Council Fees

 

 

• Resolution #CM20171010.1045

  to approve the Council Fees for the Month of September 2017 as circulated.

  Carried

13.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  11:58 a.m.

 

These minutes approved this 6th day of November, 2017.

 

 

________________________           ____________________________

Reeve                                                Chief Administrative Officer