County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, March 11, 2014
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

Business Arising from Minutes

6.

Delegation

6.1

10:30 a.m. - Holistic Healing Centre in Wellness Centre

Judy Bogdan, Rob Foote and Dr. Workman will be in to make a presentation to Council regarding their plans to house a Holistic Healing Centre in the Wellness Centre.

6.2

11:00 a.m. - St. Paul Early Childhood Development Community Coalition

Louise Reidy, Chairperson for the St. Paul Early Childhood Development Community Coalition, Cradle to Crayon, has an appointment for 11:00 a.m. to give an overview of the Community Early Childhood Project.

7.

New Business

7.1

2014 Land Lease

The following land lease is being presented for renewal for the year 2014:

SW 18-56-3-W4     Lanni Brostow

 

Section 61 of the M.G.A. allows a municipality to grant rights with respect to its property.

7.2

2014 AEA User Meeting - March 26

The Alberta Emergency Alert (AEA) Team is conducting a series of AEA User Meetings across the province.  The purpose of the meetings is to provide information to current users on AEA issues, change and updates, AEA live alert demo and message writing and lessons learned and best practices.  The meeting will be held March 26 in Edmonton.

7.3

Ashmont Alumni Basketball Tournament

The Ashmont Secondary School will be hosting an Alumni Basketball Tournament on April 18 and 19, 2014.  The tournament is a fundraiser for the Ashmont Athletics program and a reunion for the Alumni basketball players.  They are looking for sponsors to help offset the cost of referees ($800) team shirts ($2,800) and ref/volunteer room ($1,500).

7.4

Regional High School - Nike Track and Field Competition

St. Paul Regional High School submitted an application to to participate in the Nike High School Grand Prix Canadian invitational Track and Field Competition from May 8-11, 2014 in Toronto.  School Sport Canada selected 24 teams - one male and one female high school level team from the 12 provinces and territories and the St. Paul Regional High School Girls teams has been one of the selected teams.  The teams were selected based on merits of sportsmanship, excellence in sport, dedication to academics and school spirit.

 

St. Paul Regional High School is requesting financial assistance to help offset the costs of attending this Track and Field Competition.  This is a unique request and does not fall within the scope of County policy.

7.5

Request for Sponsorship for Provincial Hockey Tournaments

We have received the following requests for sponsorship to attend Provincial Hockey Tournaments:

- Mallaig Bantams - March 14-16 in Rimbey

- St. Paul Atoms - March 14-16 in Carstairs

- St. Paul Midgets - March 20-23 in Slave Lake

7.6

MP Brian Storseth's Xtreme Hockey Night in St. Paul

The St. Paul & District Charity Hockey Game and fundraiser Committee will be hosting the 2nd Annual Hockey Shoot-Out/Skills Competition on April 12, 2014.  The funds raised by the committee will benefit community groups in need of funding within St. Paul and District.  They are requesting sponsorship for their fundraiser:

Platinum Level - $1,200 - Table of 8 at banquet, 8 tickets to Hockey Game, framed sponsor recognition, name in program, on website and displayed at banquet and table recognition at banquet.

Gold Level - $800 - Table of 8 at banquet, 8 tickets to Hockey Game, name in program, on website and displayed at banquet and table recognition at banquet

Silver Level - $600 - Table of 8 at banquet, name in program on website and table recognition at the banquet.

The information in red is what is added when increasing from one level of sponsorship to the next.

7.7

Request to Use Westcove Park for Wedding Ceremony

The Parks Department has received a request to use the Westcove Gazebo area for a wedding ceremony on Saturday, September 20, 2014.   They will only be using the gazebo area and will only be in the park for a few hours that day.  By then the parks will be closed for the season, however we will still have staff working weekdays during the month of September to clean up the park.  We would have to arrange for an employee to be there for that day.  Parks Managers are OK with the park being rented out on September 20th.

7.8

Request to Waive Penalties

In December, Accounts Receivable Customer No. 2182 requested that Council consider waiving the penalties on his subdivision paving project until February, when he would have the funds to pay the invoice.  Council denied his request.  He is now requesting that Council reconsider waiving the penalties that have accumulated from the date that the project what invoiced - July, 2013, as he indicated at that time that he would need time to pay.  Penalties accumulated since August amount to $5,408.94.  The original invoice has now been paid in full.

7.9

More Used Equipment for Sale

Further to the discussions at the February Public Works Meeting, we require a motion from Council to advertise the following items for sale:

-  Sheep Foot Pull Type Packer

-  Pull Type Rotovator

-  10' Steel Drum Packer

7.10

Waste Transfer & Recycling Station Joint Capital & Operating Agreement

The Waste Transfer & Recycling Station Joint Capital and Operating Agreement was discussed with the Town of St. Paul at the Joint Meeting on February 13.  The Town of St. Paul approved the agreement at their last Council meeting.

A copy of the agreement is attached.

7.11

Jubilee Reciprocal Insurance Exchange AGM

The Jubilee Reciprocal Insurance Exchange (JRIE) AGM will be held March 17 at 4:30 p.m. in conjunction with the AADM&C Spring Convention. The AGM does not signify any major changes within JRIE, but rather a move to have more ongoing interaction with Jubilee subscribers. The meeting will give subscribers the opportunity to better understand the financial position, future strategy and governance structure of JIRE.

 

In the past, AGM's have been sporadic and in many cases poorly attended. Jubilee Insurance is committing to hold AGM's at the AAMD&C Spring Convention each year, and is hoping that each subscriber has an elected or administrative official in attendance or assigns a proxy. They are strongly urging all subscribers to participate.

 

A copy of the agenda is attached.

7.12

Genesis Reciprocal Insurance Exchange AGM

The Genesis Reciprocal Insurance Exchange (GRIE) AGM will also be held March 17 at 4:30 p.m. in conjunction with the AAMD&C Spring Convention.  If we do not appoint an elected official or administrative official to attend, then we are required to assign a proxy.

7.13

Sewer Back Up Claim

At the October 2013 Meeting, Council was presented with a letter from the residents of 3713 Railway Avenue advising that waste water had backed up into their basement and requesting that they be reimbursed  the cost of their insurance deductible - $1,000.  Council made a motion to refer the request, to the County`s insurance company.

 

We have received a reply from Pridle and Associates advising that the County could pay the claimants $1,000 and have them sign a Final Release.  The back flow valve will be installed in the home this week.

7.14

Road Cancellation - Road Plan 4001BM in SE 3-56-8-W4 - Division 2

Road Plan 4001BM located in SE 3-56-8-W4 is being presented to Council for cancellation as a new road was built and the old road plan was never canceled.

 

Section 24 of the M.G.A. allows Council to close and cancel any part of a road described in a surveyed road plan if it is no longer required for use by the traveling public owing to the existence of an alternate route.

7.15

Easement

This standard easement is required to purchase the necessary property to register the road in SE 3-56-8-W4:

Alberta Conservation Association    SE 3-56-8-W4

7.16

Road Cancellation - Road Plan 1999CL in NE & SE 34-56-8-W4 - Division 3

Plan 1999CL located in NE 34 and SE 34-56-8-W4 is being presented to Council for cancellation as a new road was built but the old road plan was never canceled.

 

Section 24 of the M.G.A. allows Council to close and cancel any part of a road described in a surveyed road plan if it is no longer required for use by the traveling public owing to the existence of an alternate route.

7.17

Road Cancellation - Road Plan 7822460 in NE and SE 20-59-10-W4 - Division 5

Road Plan 7822460 located in NE 20 and SE 20-59-10-W4 is being presented to Council for cancellation as the road was re-aligned when it was built.  Instead of doing a description by meets and bounds (describing land by listing the compass directions and distances of the boundaries) to describe the area of the road to be cancelled, Albert Rachynski is advising that it would be simpler to cancel the entire road and reregister it.

 

Section 24 of the M.G.A. allows Council to close and cancel any part of a road described in a surveyed road plan if it is no longer required for use by the traveling public owing to the existence of an alternate route.

7.18

Road Cancellation - Road Plan 9520432 in NE & SE 29-59-10-W4 - Division 5

Road Plan 9520432 located in NE 29 and SE 29-59-10-W4 is being presented to Council for cancellation as the road was re-aligned when it was rebuilt but the portions of the old road plan were not cancelled.  This is an extension of the last road cancellation which it also easier to cancel the entire road and then reregister it.

 

Section 24 of the M.G.A. allows Council to close and cancel any part of a road described in a surveyed road plan if it is no longer required for use by the travelling public owing to the existence of an alternate route.

7.19

Request to Purchase Statutory Road Allowance

The owner of SW 4-56-3-W4 met with the planning department and is requesting to purchase a portion of the statutory road allowance that runs in between Township Road 560 and Secondary Highway 897.  The road allowance separates their property from a small parcel in the NW 33-55-3-W4, which they also own (see map attached).

 

Dennis Bergheim will be in to speak to Council about this request.

7.20

Land Use Framework Review Panel

The Government of Alberta is developing and will be implementing, in consultation with Albertans, seven regional land-use plans to achieve Alberta's long-term social, economic and environmental goals.  The Government is now looking for individuals to become part of a standing roster from which panel members may be selected to participate in the review of a regional plan.  The Alberta Land Stewardship Act contains provisions for any person who is directly and adversely affected by a regional plan to request a review of the plan.  The role of the independent review panel will be to consider review requests and provide recommendations to the Government of Alberta.

 

More information about candidate requirements can be viewed on the Land-Use Framework website at www.landuse.alberta.ca.

 

7.21

Murphy Road Tender

The following tenders for the overlay on the Murphy Road were opened on February 12th:

	Hwy 646 to Jct Twp Rd 590	Pengrowth Intersection Treatment	County's Total
Sandstar	$5,149,650.00	$276,006.00	$5,425,656.00
Border Paving	$5,236,168.00	$269,429.00	$5,505,597.00
Lahrmann Const. Inc.	$5,285,664.00	$267,208.00	$5,552,872.00
E Construction Ltd	$5,375,551.10	$220,438.75	$5,595,989.85
Ledcor Alberta Limited	$5,524,240.77	$290,984.14	$5,815,227.91
Knelsen Sand & Gravel	$6,297,136.80	$312,717.55	$6,609,854.05

Notwithstanding the amounts above, there is a potential bonus of $137,900 in the contract as well as engineering costs of $333,580, bringing the cost of the project if awarded (to the low bidder) to $5,897,136.  We currently have 3.32 million committed from industry, with $620,000 to come in the 2014 budget.  The balance of these contributions will be $1,500,000 in 2015, $400,000 each year 2016, 2017, 2018.  Administration is currently working on other industry partners to assist with the overlay of the road.  The 2014/15 Provincial budget did not include any funding for Resource Roads.

The MD of Bonnyville awarded the tender for their 2 miles of Murphy Road on February 26, 2014.  Indications from Engineers is that putting off the overlay of the road will result in further deterioration of the road and increased future costs as more work would be required to complete the overlay.  Additionally we would have increased annual maintenance costs.  They also indicated that the bid received for the work is 20% less than the engineering estimate - they would not guarantee that we would achieve that kind of bid amount in the future.

 

7.22

Bylaw 2013-49 - Short Term Borrowing for Murphy Road

At the December meeting, Council tabled the Short Term Borrowing Bylaw No. 2013-49 to fund the overlay on the Murphy Road.  If Council awards the tender for the Murphy Road, we need to have a Short-Term Borrowing Bylaw in place.  The borrowing Bylaw will be for a maximum of $5,275,000 - this is currently the amount contemplated in the 2014 budget, but pending contributions from other industry players we may be able to reduce the amount required to borrow from the Borrowing Bylaw.  Administration is recommending that if the Murphy Road tender is awarded Council provide three readings to Bylaw 2014-05.

7.23

RFP - Joint Lagoon Feasibility Study

Bryan Bespalko, Utilities Supervisor, reviewed Request For Proposals (RFP) submitted by Urban Systems,. ISL Engineering and DCL Siemens for a Wastewater Treatment Facility Feasibility Study at Lac Sante.  After reviewing the RFPs, he determined that both Urban System and DCL Siemens would deliver the same product or outcome.  However when looking at the scoring from the RFQ, Urban Systems rates higher than DCL Siemens.

The County of Two Hills is reviewing the RFP at their Council Meeting on March 11, 2014 as well.

7.24

In Camera Item

In Camera items to be presented at the meeting.

7.25

Accurate Assessment User Conference - March 26 & 27

7.26

AGM

7.27

Muni Corr - Beaver River Trestle

7.28

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7.29

-

7.30

-

8.

Correspondence

8.1

Correspondence

9.

Reports

9.1

CAO Report

9.2

Councillor Reports

9.3

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9.4

-

10.

Upcoming Meetings

10.1

March 12 @ 9:00 a.m. - ASB

10.2

March 17 @ 3:15 p.m. - Meeting with Minister of Transportation

10.3

March 18 & 19 - AAMD&C Convention

10.4

March 25 @ 10:00 a.m. - Public Works

10.5

March 26 @ 5:00 p.m. - Joint Meeting with Town of Elk Point and Town of St. Paul

11.

Financial

11.1

Listing of Accounts Payable

11.2

Council Fees

11.3

Budget to Actual

12.

Adjournment