County of St. Paul No 19

Public Works Meeting

Minutes

Tuesday, November 26, 2019

9:00 A.m. - 12:00 P.m.

Council Room

Present

• Councillor Darrell Younghans, Division 1
• Councillor Kevin Wirsta, Division 2
• Councillor Cliff Martin, Division 3
• Councillor Maxine Fodness, Division 4
• Councillor Dale Hedrick, Division 5
• Councillor Laurent Amyotte, Division 6

Absent

• Reeve Steve Upham

Staff Present

• Tim Mahdiuk, Interim CAO
• Kyle Attanasio, Director of Corporate Services
• Dennis Bergheim, Director of Community Services
• Daniel Reid, Director of Public Works
• Phyllis Corbiere, Executive Assistant
• Arlene Shwetz, Communications Coordinator
• Andrew Petterson, Construction Manager

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1.

Call to Order

The Public Works Meeting of the County of St. Paul No. 19 was called to order by Deputy Reeve Maxine Fodness at 9:01 am.

2.

Minutes Approval

2.1

October 22, 2019 Public Works Meeting

• Resolution PW20191126.1001
  Moved By: Councillor Kevin Wirsta

  to approve the minutes of the October 22, 2019 Public Works Meeting as presented. 

  Carried

3.

Addition to Agenda and Acceptance of Agenda

• Resolution PW20191126.1002
  Moved By: Councillor Cliff Martin

  to approve the agenda of the November 26 Public Works Meeting with the following additions:

  7.5  December Public Works Meeting

  7.6  Lac Sante Fire Call

  7.7  Letter of Support for St. Paul Education 

  7.8  Interim Funding for County Library Board 

  Carried

4.

Business Arising 

4.1

Harvest Conditions

Keith Kornelsen, Ag Fieldman, entered the Council Room at 9:04 am. to discuss the information he collected on the current harvest conditions within the County.  

• Resolution PW20191126.1003
  Moved By: Councillor Dale Hedrick

  that the County of St. Paul declare a Municipal State of Agricultural Disaster.

  Carried

4.2

Paving at County Public Works Shop 

• Resolution PW20191126.1004
  Moved By: Councillor Cliff Martin

  that the County honor the balance of the 2019 contract with Black Track Paving for cold mixing approximately 35,000 tonnes at the Richland Pit in the 2020 construction season.

  Carried

4.3

Lot A, Block 2, Plan 527MC , Vincent Lake 

• Resolution PW20191126.1005
  Moved By: Councillor Darrell Younghans

  to table the two options to exchange land with the owners of Lot A, Block 2, Plan 527MC, until administration prepares a design plan outlining the areas.  

  Carried

5.

Closed Session

5.1

Closed Session

• Resolution PW20191126.1006
  Moved By: Councillor Cliff Martin

  to move into closed session as per Section 17 and 27, Division 2, Part 1 of the FOIP Act at 9:58 am.

  Carried

• Kyle Attanasio, Dennis Bergheim, Daniel Reid, Andrew Petterson and Arlene Shwetz left the Council Room at 9:58 am.  Tim Mahdiuk and Phyllis Corbiere remained during the closed session to provide information to Council as required.

  Kyle Attanasio, Dennis Bergheim, Daniel Reid and Andrew Petterson entered the Council Room at 10:06 am 

  Resolution PW20191126.1007
  Moved By: Councillor Darrell Younghans

  to revert to an open meeting at 10:17 am.

  Carried
• Resolution PW20191126.1008
  Moved By: Councillor Cliff Martin

  to schedule the Chief Administrative Officer's evaluation for December 16, 2019 at 4:00 pm.

  Carried
• Resolution PW20191126.1009
  Moved By: Councillor Maxine Fodness

  to rescind motion CM20191008.1033 from the October 8 Council Meeting "to enforce Penalty Bylaw 2019-06 as it relates to the Municipal and Reserve Land Regulation Offence and that the owner of Lot 4, Block 1, Plan 0226222 be ordered to reclaim the disturbed ER, with the work to be completed by June 1, 2020". 

  Carried
• Resolution PW20191126.1010
  Moved By: Councillor Laurent Amyotte

  to accept the recommendation from Legal Counsel to address the disturbance on the Environmental Reserve adjacent to Lot 4, Block 1, Plan 0226222.

  Carried

  Arlene Shwetz entered the Council Room at 10:42 am.

  
  

6.

Reports

6.1

Director of Public Works 

• Resolution PW20191126.1011
  Moved By: Councillor Darrell Younghans

  to file the Director of Public Works Report as presented.  

  Carried

6.2

Director of Community Services

• Resolution PW20191126.1012
  Moved By: Councillor Cliff Martin

  to file the Director of Community Services Report as presented. 

  Carried

  Andrew Petterson, Construction Manager, left the Council Room at 11:01 am.

  
  

7.

New Business

7.1

Roof Repairs Garage - Elk Point Handi-Van

• Resolution PW20191126.1013
  Moved By: Councillor Cliff Martin

  to pay 50% of the cost of replacing the roof on the garage for the Elk Point Seniors Handi Van, being $1875.

  Carried

7.2

Bilateral Recreation Agreement with Town of St. Paul 

• Resolution PW20191126.1014
  Moved By: Councillor Darrell Younghans

  to approve the Bilateral Recreation Agreement with the Town of St. Paul for a five-year term commencing January 1, 2020.  

  Carried

7.3

Bilateral Recreation Agreement with the Town of Elk Point

• Resolution PW20191126.1015
  Moved By: Councillor Kevin Wirsta

  to approve the Bilateral Recreation Agreement with the Town of Elk Point for a five-year term commencing January 1, 2020.

  Carried

7.4

Multilateral Recreation Agreement

• Resolution PW20191126.1016
  Moved By: Councillor Cliff Martin

  to approve the Multilateral Recreation Agreement with the Town of St. Paul, Town of Elk Point and Summer Village of Horseshoe Bay for a five-year term commencing January 1, 2020.  

  Carried

7.5

December Public Works Meeting

• Resolution PW20191126.1017
  Moved By: Councillor Laurent Amyotte

  to cancel the December 24, 2019 Public Works Meeting. 

  Carried

7.6

Lac Sante Fire Call 

• Resolution PW20191126.1018
  Moved By: Councillor Laurent Amyotte

  to send an invoice of $1,000 to the owners of Lot 4, Block 1, Plan 8221356, for the fire calls to their property during the month of May 2019.

  Carried

7.7

Letter of Support for St. Paul Education 

• Resolution PW20191126.1019
  Moved By: Councillor Laurent Amyotte

  to provide St. Paul Education Regional Division No. 1 with a letter of support for their application for design dollars for the future build/modernization of Mallaig School. 

  Carried

7.8

Interim Funding for the County Library Board 

• Resolution PW20191126.1020
  Moved By: Councillor Laurent Amyotte

  that the County pay $17,000 to the County Library Board to assist with paying their fees to the  Northern Lights Library System, with the understanding that the Library Board will reimburse the County when they receive the balance of their provincial funding. 

  Carried

8.

Adjournment

Business on the agenda being concluded, Deputy Reeve M. Fodness adjourned the meeting at 11:21 am.