County of St. Paul No 19

Public Works Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Board Room

The Public Works Meeting of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:10 a.m., Tuesday, April 24, 2018 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham 
Councillor Darrell YounghansDivision 1
Councillor Kevin WirstaDivision 2
Councillor Cliff MartinDivision 3
Councillor Maxine FodnessDivision 4
Councillor Dale HedrickDivision 5
Councillor Laurent AmyotteDivision 6
Sheila KitzCAO
Mark ChileenDirector of Public Works
Ken WarholikAssistant Public Works Superintendent
Bryan BespalkoPublic Works Supervisor
Tony DevlinPublic Works Supervisor
Tim MahdiukDirector of Community Services
Kyle AttanasioDirector of Corporate Services
Phyllis CorbiereExecutive Assistant
Kaitlyn KenneyMunicipal Intern
Jack VandenBergPublic Works Supervisor
  • Resolution #PW20180424.1001

    to approve minutes of the March 27, 2018 Public Works Meeting as presented.

    Carried

The following additions were made to the agenda:

13.12  Allan Tkachyk - Request to Brush Trees

13.13  Brownlee LLP - Procurement/Reimbursement of Expenses

13.14  ARMAA Deputy Ministers Meeting - May 4

13.15  Mutual Aid Request from the Province

13.16  Ortho Photos

13.17  MS Walk - Request for Friendly Challenge with Town of St. Paul

13.18  Northeast Alberta Ag Advisory Newspaper

13.19  Joint Team Building Day

13.20  Culverts

  • Resolution #PW20180424.1002

    to adopt the agenda for the April 24, 2018 Public Works Meeting with the above noted additions.

    Carried

Staff - Sheila Kitz, Tim Mahdiuk, Kyle Attanasio, Mark Chileen, Ken Warholik, Bryan Bespalko, Tony Devlin, Jack Vanden Berg, Kaitlyn Kenney, Keith Kornelsen, Phyllis Corbiere remained in the Council Room for the in camera sessions to provide additional information to Council if required.

 

Keith Kornelsen left the Council Room at 10:25 a.m. 

  • Resolution #PW20180424.1003

    to go in camera as per Division 2, Part 1, Sections 23 & 27 of the FOIP Act to discuss legal issues and information from accountants.

    Carried
  • Resolution #PW20180424.1004

    to revert to an open meeting at 10:26 a.m. 

    Carried
  • Resolution #PW20180424.1005

    to rescind resolution PW20180327.1005 requesting that the owner move his truck which is parked on Township Road 590. 

    Carried
  • Resolution #PW20180424.1006

    to permit Mr. Girard to continue parking his truck along Township Road 590.

    Carried
  • Resolution #PW20180424.1007

    to increase the royalty fees from $2.50 to $3.00 per cubic yard for pit run for any gravel crushed after April 24, 2018.

    Carried
  • Seasonal crusher crew started April 2nd
  • Most seasonal staff to start April 30th
  • Shop hours changed for summer 7am to 4:30pm as of April 16th
  • Garner Road padding over low areas completed (approx 1 mile). Started on Alta gas line move.
  • Discussion on:
    • signage change at intersection of TWP Rd 564 and RGE Rd 74 from four way stop to a two way stop with stop signs on the TWP Rd only 
    • Bylaw change for speed limit from 80 km to 50km/hr for RGE Rd 74 from Highway 646 South to TWP RD 562
    • Changes to the Road Use Agreements - 3 strike rule
  • Tender for chip seal on Richland road will close at the end of the week.
  • All proposed projects have been brushed, burned and scanned for hot spots.
  • Met with all departments and set up a schedule for construction projects and equipment needs.
  • Iron Horse Trail pad section of trail - Heinsburg
  • Iron Horse trail West of Elk Point culvert repair
  • Laurier Lake Slide  W23-56-4 W4M
  • Seed cleaning plant
  • Ashmont transfer station cell
  • Elk Point Ag Society regrade for construction
  • Elk point water fill grade and approach
  • Tower site and approach for Mallaig water line
  • Finish Stoney lake parking lot
  • Reclaim Batty Lake pit
  • Reclaim Kinjerski pit
  • Owlseye Bin Site
  • Floatingstone Bin Site
  • Approach for Transportation onto 881 from Kowtun - Done
  • Forward clay for Evergreen - Done
  • Patching Material has been ordered
  • Council discussed oil proposals and estimate 2018

Council discussed the cost to upgrade and oil seven miles on Township Road 614 between Hwy 866 and Hwy 867.  Administration was requested to find out the road classification for the road. 



 

 

  • Resolution #PW20180424.1008

    to table the request to include upgrading/oiling seven miles of Township Road 614 between Hwy 866 and Hwy 867 in the 2019 strategic plan, for more information.  

    Carried

Council discussed the costs of dust controls using MG-30, oil and chip seal and how moving to oiling dust controls will impact the budget. 

  • Resolution #PW20180424.1009

    that public works continue using MG30 for dust controls for the 2018 construction season and in the interim administration will research information on implementing an annual fee for dust controls.

    Carried

Bryan Bespalko reported on the following:

  • Gravel exploration. Tested in 17 quarters and still found nothing usable
  • Golden Gate SML expansion in progress waiting on approvals
  • Crusher at Miller pit screening out sand from ¾ gravel crushed before we had Jaw Screener. Crusher will move to Richland next to crush out road allowance before construction starts.
  • Finished hauling 13000 yards of gravel to Mallaig for cold mix.  Hauled 4800 yards of ½ inch to Black Track yard for cold mix patching material. Will continue hauling to shop from Richland.
  • Kickoff meeting held with parks staff on April 23rd.  
  • Getting closer to renewing the lease for Bellevue Campground. 
  • Street sweeping will be done soon
  • Ashmont to Mallaig water line update
    • St. Arnault Offer to Purchase is signed for tower site
    • Beretta started moving in equipment for waterline project. Starting April 23rd.  
  • Purchased three 160 Cat graders (Sold three 14M graders back to Finning)
  • Purchased New steamer 
  • Tractor trucks purchased 
  • Two pickups ordered, expected delivery in June
  • Front mount mower ordered
  • Sand trucks changed over to gravel trucks and wings removed off graders
  • D7 engine replacement
  • Scraper transmission - still working on 


 

 

  • Resolution #PW20180424.1010

    to send two mechanics to two-day Failure Analysis Training in Edmonton, offered by Finning. 

    Carried
  • Salvage wood from CNRL delivered to shop for County campgrounds
  • Meeting planned with CNRL foremen to assess road conditions

Nothing new to report.

  • Resolution #PW20180424.1011

    that the County take title to roll number 6714701, 2 acres in PNE 14-57-6-W4 currently registered to the Spring Park Community Association, as per their request. 

    Carried
  • Resolution #PW20180424.1012

    to oil on the south side of the Cork Hall parking lot which will serve as an access for their wheelchair ramp.

    Carried
  • Resolution #PW20180424.1013

    to approve a $700 donation for Cork Hall for their 70th Anniversary Celebration.

    Carried
  • Resolution #PW20180424.1014

    to approve any Councillor who is available to attend the Alberta Energy Efficiency Alliance (AEEA) Summit on May 16 & 17 in Calgary.  

    Carried
  • Resolution #PW20180424.1015

    to renew the Agreement with Alberta Transportation for TRAVIS MJ for a five year term commencing May 1, 2019.

    Carried
 

 

  • Resolution #PW20180424.1016

    to ratify Coiuncillor Kevin Wirsta's attendance at the Lakeland Communities HAC Municipal Leaders Forum on April 23, 2018 in Bonnyville representing the Elk Point area.

    Carried

The County was approved for a grant from FCM to continue work on our Asset Management project.  The work commenced in 2017 and is now complete.  Golnaz Azimi and Christina Hopkins from Urban Systems were admitted to the Council Room at 1:05 p.m. to give a presentation on the Asset Management Project that commenced in 2017 and is now complete.  They presented the work that has been completed by our Asset Management Committee working together with Urban Systems using the grant funds from FCM.  They presented the Level of Service for infrastructure and Risk Assessment in some of our departments.   

 

Following their presentation the delegation left the Council Room at 2:05 p.m. 

  • Resolution #PW20180424.1017

    to authorize Allan Tkachyk to clear the small area of trees on the S 1/2 NE 34-59-11-W4, which he currently leases from the County.

    Carried

Brownlee LLP will give an information session for Council regarding Procurement/Reimbursement of Expenses on May 24 @ 4:30 p.m.

CAO Sheila Kitz, with the ARMAA group, will be attending a meeting with the Deputy Ministers on May 4 in Edmonton. 

Council was informed that the Province is requesting assistance if they have to activate the Provincial Operations Centre in areas that have declared a State Of Local Emergency. 

  • Resolution #PW20180424.1018

    that Council supports providing assistance with the Provincial Operations Centre (POC) if requested, providing we have the capacity and that sending staff will not jeopardize staff being able to take care of what is happening in the County.   

    Carried
  • Resolution #PW20180424.1019

    to table the decision on whether or not to proceed with taking ortho photos in 2018, pending information on partnering with neighboring municipalities.

    Carried

13.17

Reeve Upham will attend the MS Walk on behalf of the County. 

  • Resolution #PW20180424.1020

    to advertise in the monthly publication of the Northeast Alberta Ag Advisor for a couple of month trial basis at a rate of $175/quarter page.

    Carried

The County office and shop will be closed Friday April 27 starting at noon, so staff can participate in the Regional Team Building Day with the Town of St. Paul and Town of Elk Point. 



 

 

Council discussed culverts that are trouble spots each spring.  Public Works has begun compiling a list of the problem areas and will be looking at the possibility of changing some of them out.  



Reeve Upham recessed the meeting at 12:15 p.m. and reconvened the meeting at 1:05 p.m. with all members of Council present except Councillor Darrell Younghans.

13.21

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  2:07 p.m.

 

These minutes approved this 22nd day of May 2018.

 

 

_________________________       _________________________

Reeve                                               Chief Administrative Officer

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