County of St. Paul No 19

Public Works Meeting

Minutes

Meeting #:
Date:	Friday, July 27, 2018
Time:	9:00 A.m. - 9:00 A.m.
Location:	Board Room

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1.

Call to Order

The Public Works Meeting of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 9:05 a.m., Friday, July 27, 2018 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Darrell Younghans	Division 1
Councillor Kevin Wirsta	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Dale Hedrick	Division 5
Sheila Kitz	CAO
Mark Chileen	Director of Public Works
Tim Mahdiuk	Director of Community Services
Kyle Attanasio	Director of Corporate Services
Phyllis Corbiere	Executive Assistant
Krystle Fedoretz	Planning and Development Officer
Kaitlyn Kenney	Municipal Intern
Absent:
Councillor Laurent Amyotte	Division 6

2.

Minutes Approval

The following corrections were made to the June 26 Public Works Minutes:

 Page 2 - Change June 16 to June 26; Change Tervor to Trevor

 Page 3 - insert Resolution No. PW20180626.1005 

                Moved by Councillor Maxine Fodness to put cold mix on 1 mile of Township Road 584, Garneau Road, west of Range Road 95.  Carried.

 

 

 

• Resolution #PW20180727.1001

  to approve minutes of the June 26, 2018 Public Works meeting with the above noted corrections. 

  Carried

3.

Addition to Agenda and Acceptance of Agenda

The following additions were made to the Agenda:

11.16  Quote to fix Sidewalk in Mallaig Subdivision  

11.17  Request for Approach - Kim Saranchuk

• Resolution #PW20180727.1002

  to adopt the agenda for the July 27, 2018 Public Works Meeting with the above noted additions.  

  Carried

4.

In Camera

In Camera

Staff - Sheila Kitz, Mark Chileen, Tim Mahdiuk, Krystle Fedoretz, Kyle Attanasio, Kaitlyn Kenney and Phyllis Corbiere remained in the Council Room to provide additional information to Council if required.

 

Linda Meger and Crystal St. Arnault entered the meeting at 9:30 a.m. 

Bryan Bespalko entered the meeting at 9:42 a.m. and Tony Devlin entered at 9:47 a.m. 

 

Linda Meger and Crystal St. Arnault left the meeting at 10:15 a.m. 

• Resolution #PW20180727.1003

  to go in camera as per Sections 17 and 23, Division 2, Part 1 of the FOIP Act regarding information that will be available to the public. 

  Time:  9:06 a.m 

  Carried
• Resolution #PW20180727.1004

  to revert to an open meeting at 10:15 a.m. 

  Carried
• Resolution #PW20180727.1005

  that administration prepare an amendment to Land Use Bylaw 2013-50 to address the new Cannabis Legislation coming into effect in October, 2018.

  Carried
• Resolution #PW20180727.1006

  that administration send letters to the County residents instructing that they remove their property encroaching on the County's reserve land, as determined by Accurate Assessment.  

  Carried

5.

Road and Bridge Construction

5.1

Road & Bridge Construction

Tony Devlin, Public Works Supervisor, reported on the following road construction:

• Camp Lake Road - Complete
• Owlseye and 103 North - Complete
• Elk Point truck fill - dirt work and gravel- Complete
• Reclaiming Kinjerski gravel pit - Complete
• Stoney Lake parking lot - Complete - repairs to be done later
• Richland Road plus Road tech - Complete - Hunain from Guardian Chemicals is coming out to look at the two soft spots in the road.

• Seed Cleaning Plant Expansion - used dirt from the Town of St. Paul with crushed concrete - Complete
• Iron Horse trail (Heinsburg mud hole) - Complete
• Floatingstone Bin site - to be started on July 30th 
• Waterton Bin site - road to the lake required additional work - Complete
• Garner Road (TWP RD 610) - 90% Complete
• Lafond Waste Water road (RGE RD 564) - 50% Complete
• Capp Road (TWP 590 RGE111) - 10% Complete
• Approach/service road construction under way - Completed Approximately 6
• Ashmont landfill stripped. Cell to be constructed in late September

• Road Construction Schedule
  • Richland (Rge Rd 74 south of Sec Hwy 646) - Done (chip seal to be done in September)
  • Lafond Waste Water road (Twp Rd 564 east of Rge Rd 105) - In progress
  • Garner (Twp Rd 610 east of Sec Hwy 866) - In progress
  • Capp (Twp Rd 590 Rge Rd 111) - In progress
  • BF72562 (SE14-62-11-W4) - Early August
  • Laurier Lake Slide - After August long weekend
  • Marcoux (Rge Rd 85 north of Armistice Rd)  - Mid August
  • Dargis (Rge Rd 91 north of Hwy 28) - Early September
  • Boscombe (Rge Rd 103 south of Hwy 28) - Late September - Crossing agreement required with CNRL
  • Looy (Twp Rd 582 East of Hwy 36) - Late September
  • Berlinguette (Rge Rd 103 south of Twp Rd 590) - October
  • Hook Lake (Rge Rd 74 south of Armistice Rd) - October
  • Moosehills Road - October - ready to tender

• Resolution #PW20180727.1007

  to change signage at the intersection of Township Road 564 and Range Road 74 from a four way stop to a two way stop, allowing traffic going North and South to pass through the intersection without stopping.

  Carried

5.2

Maintenance

Marc Chileen, Director of Public Works, reported on the following:

• Repairing culvert/drainage issues
• Well in Lower Mann next to road to be abandoned.  Secured for now.
• Beaver issues ongoing (over 150 beavers caught)
• Pothole repair throughout County 
• Gravel haul to roads and wash outs - approximately 150 miles 
• Sweeping in Ashmont and Mallaig was done by the Town of St. Paul 
• Approximately 150 miles of road gravelled so far this season.

 

Council was informed that the County has received the following responses to the RFPs for pavement repairs in subdivisions:

• Spectre Systems - $1,375,000
• E-Construction Ltd. - $1,682,500
• Knelsen Sand and Gravel - $970,000
• Blue Sky Coatings Ltd. - $912,000

• Resolution #PW20180727.1008

  to table a decision on awarding the contract for pavement repairs in subdivisions until later in the meeting.

  Carried
• Resolution #PW20180727.1029

  to approve a contract with Blue Sky Coatings Ltd, for $498,737 per year for 2018 and 2019, for pavement repairs in subdivisions and hamlets.

  Carried

5.3

Mulching / Chipping / Backsloping

Mark Chileen, reported on on the following:

• Mulching to start Aug 16th after Migratory bird season.
• Plans to pile burn and backslope during winter to clean up more ROW’s
• Crews chipping throughout County

6.

Oiling

6.1

Cold Mix

Mark Chileen reported on the following:

• Finished North of Mallaig, working South of St. Lina
• As per attached oil proposals and estimate 2018
• Rip and Pack to prep for Cold mix (Plans to prep for next years)

7.

Dust Controls

7.1

Dust Control

Bryan Bespalko reported on the following:

• Dust controls with MG 30.
• Continuing to work through the list - crews are currently working in Division 3, approximately 90% complete.
• Next week will work in Divisions 1 andd 2

8.

Gravel & Crusher

8.1

Crusher / Gravel

Bryan Bespalko reported on the following:

• Crusher in Richland crushing road allowance material.
  • 81,000 yds gone through and 67,500 yds stockpiled
• Chips for chip seal on Richland - Complete
• Crushing spec gravel for Lafond waste water road - Complete
• Estimate $7000-$15000 (3 estimates) to drill Elk Point golf course to test for gravel.  We anticipate a large seam of gravel as per surrounding locations - 6" sleeved hole; drill through rock.

• Carillion has been invoiced for 10,100 tonne of sand to ensure payment - the sand is still in our pit. 
• Carillion willing to sell up to 1000 tonnes of sand and salt from their Ashmont shed in winter.  The cost is $24/tonne plus $160/tonne to add salt.  Staff will not have to travel back to St. Paul to re-load so it will provide a faster service.
• The Town of St. Paul is requesting to purchase approximately 500 tonnes of sand/salt from County yard at cost for town purposes.

• See attached gravel usage spread sheet.
• Gravel delivered to Animal shelter, Ag Societies and Crisis Centre
• Ashmont School cement waste offered to County to be delivered and stockpiled in the County Public Works yard.  Approximately 3500 - 4000 yards.

• Resolution #PW20180727.1009

  to table a decision on testing for gravel on the Elk Point Golf Course for more information.

  Carried
• Resolution #PW20180727.1010

  to authorize Public works to purchase pickled sand from Carollion at a rate of $24/tonne plus $160/tonne to add salt from their shed located on PSW 27-59-11-W4 by the Hamlet of Ashmont. 

  Carried
• Resolution #PW20180727.1011

  to approve the sale of up to 500 tonnes of sand/salt to the Town of St. Paul at the same rates as we are purchasing it from Carillion - $24/tonne plus $160/tonne to add salt - to be hauled from the County of St. Paul Public Works yard.

  Carried

9.

Parks

9.1

Boat Launches

Bryan Bespalko reported on the following:

• Inspected Garner Lake, Floatingstone Lake (Plateau Estates), Crestview and Laurier Lake boat launches:
  • Garner and Crestview need total rebuilds.
  • Laurier in need of fill and pads at the end.
  • Floatingstone is unknown as the algae was too thick to see pads.
• Urban Systems working on plan for Stoney Lake to get Water Act Approval for 2019.

10.

Subdivision and Hamlet

11.

Other

11.1

Water / Sewer

Bryan Bespalko reported on the following:

• Ashmont to Mallaig water line:
  • On schedule so far with pipe installation.
  • Building and radio material for tower site may cause a 3-4 week delay on project as the building is an 8-10 week build.
  • Power to tower site may delay project as Water Act Approval may be required to install poles. Looking at alternative routes with Urban Systems and ATCO.
• KTI looking into fixing billing irregularities
• Ashmont back-up diesel pump repairs: pump seized
• Lightening strike in Mallaig burned out motors in lift station. Replaced 2 motors and 2 motor savers.
• Lambourne doing sludge survey at Mallaig Lagoon. Will provide a time schedule for removal after survey is complete.
• Riverview Water/Sewer – Nothing new to report.

 

11.2

Shop and Equipment

Mark Chileen reported on the following:

• D3 Cat stolen from Richland pit on July Long weekend found one week later on CNRL lease North of County.  Cat was undamaged with 10 extra hrs on it.  Public Works researching GPS trackers for equipment.
• Tractor trucks delivered.
• One ton delivered.
• Demo completed on 2 back hoes and 5 mini tracked hoes.  Will be purchasing a 5 tonne rubber tracked mini hoe for $80,000 instead of a backhoe for $150,000.

• Resolution #PW20180727.1012

  to sell the following equipment at a fall Auction:

  • 2006 Kenworth T800 (T40) - Serial No. 1NKDLB0X56R982614
  • 1995 Kenworth T800 (T11) - Serial No. 2XKDDB0X9SM940564
  • 2008 Freightliner Model M2 106 (T56) - Serial No. 1FVAC3BS58HZ55213
  Carried

11.3

Industry Liaison

Mark Chileen reported on the following:

• Met with CNRL field Foreman to inspect roads used by CNRL and discuss plans for repairs and budget for 2019.
• Plan to meet in near future with oil committee.

11.4

Environmental

Bryan Bespalko reported on the following:

• Working on First Nation Consultation for the Golden Gate Pit

11.5

ARMAA Conference - September 5-7, 2018

• Resolution #PW20180727.1013

  to approve Hailey Gish and Kaitlyn Kenney, Municipal Interns, to attend the ARMAA Conference from September 5-7, 2018 in Medicine Hat, with Hailey's conference to be funded by the ACP Program - Municipal Internship Grant funding. 

  Carried

11.6

Ashmont Gazebo

• Resolution #PW20180727.1014

  that administration send letters to the Ashmont Legion and Ashmont Ag Society requesting if they would be interested in maintaing the structure after it is repaired and/or providing supervision going forward.  

  Carried

11.7

Request for Gravel on Undeveloped Road Alowance

• Resolution #PW20180727.1015

  that the Director of Public Works work with CNRL to address the concerns of the adjacent landowner for the undeveloped road allowance leading to the well site located on 10-2-57-10-W4 .

  Carried

11.8

K + S Windsor Salt Ltd. request to Waive 3% penalty on 2018 Property Tax

• Resolution #PW20180727.1016

  to deny the request from K + S Windsor Salt Ltd. to cancel the 2018 penalties applied to their property taxes rolls as their payment was late.

  Carried

11.9

2018 Strategic Plan - 2nd Quarter Updated

• Resolution #PW20180727.1017

  to approve the 2nd Quarter 2018 Strategic Plan as amended.  

  Carried

11.10

Kotowich Evergreen Farms Request to Purchase Gravel

• Resolution #PW20180727.1018

  to deny the request from Evergreen Kotowich Farms to purchase 400 yards of pit run from the Richland Pit and refer Private Gravel Sales Policy PW-59 to the policy committee to review.

  Carried

11.11

Rodeo Week Kick-Off Supper

• Resolution #PW20180727.1019

  to purchase a table of 8 for the Rodeo Week Kick-Off Supper and provide a voucher for 10 yards of gravel to be used as a silent auction item.

  Carried

11.12

Request to Remove Trees

• Resolution #PW20180727.1020

  to table the request for compensation to remove the hazardous trees on the MR adjacent to Lot 8, Block 4, Plan 1173TR for information on liability now that County is aware of the hazard.

  Carried

11.13

Vision, Mission, Value, and Rebranding

• Resolution #PW20180727.1021

  to approve the Marketing Discovery and the Mission, Vision, and Values proposals to be completed by Octopus Creative.

  Carried

11.14

International Institute of Public Participation (IAP2) Course

• Resolution #PW20180727.1022

  to approve Hailey Gish to attend IAP2 Certification Training in Calgary from December 10 - 14, 2018 to be funded by the ACP Program - Municipal Internship Grant funding. 

  Carried

11.15

Speed Limit Bylaw 2018-14

 

 

• Resolution #PW20180727.1023

  to give first reading to Speed Limit Bylaw 2018-14.

  Carried
• Resolution #PW20180727.1024

  to give second reading to Bylaw 2018-14.

  Carried
• Resolution #PW20180727.1025

  to present Bylaw 2018-14 for third reading.

  Carried Unamimously
• Resolution #PW20180727.1026

  to give third reading to Bylaw 2018-14.

  Carried

11.16

Quote to fix Sidewalk in Mallaig Subdivision

• Resolution #PW20180727.1027

  to approve the quote from STAR Concrete for $4,250 to cut 20 feet of the sidewalk and put in a swale to divert the water in the Norh East corner of the Fox Meadow subdivision in the Hamlet of Mallaig 

  Carried

11.17

Request for Approach - Kim Saranchuk

• Resolution #PW20180727.1028

  to uphold resolution CM20170509.1020 that the County will build an approach to Lot 7, Block 3, Plan 8021504 if the property is sold, however any work done past the property line will be at the landowner's expense or that the owner can build the road to County standards, at his cost.

  Carried

11.18

-

11.19

-

11.20

-

12.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  12:30 p.m. 

 

These minutes approved this 28th day of August, 2018.

 

 

________________________       ____________________________

Reeve                                             Chief Administrative Officer