County of St. Paul No 19

Public Works Meeting

AGENDA

Meeting #:
Date:
Time:
-
Location:
Board Room

1.
Call to Order

2.
Minutes Approval

3.
Addition to Agenda and Acceptance of Agenda

4.
In Camera

In Camera

In Camera Items to be presented at the meeting.

4.1
In Camera

5.
Road and Bridge Construction

5.1
Road & Bridge Construction

  • Camp Lake Road - Complete
  • Owlseye and 103 North - Complete
    • Change speed limit to 50 km/hr on Range Road 104 from Correction line to North end of Owlseye in Speed Limit Bylaw 2018-14.

 

  • Elk Point truck fill dirt work - Complete
  • Reclaiming Kinjerski gravel pit - Complete
  • Stoney Lake parking lot - Complete
  • Richland Road plus Road tech - Complete

Motion:

  • Administration is recommending to change signage at the intersection of Township Road 564 and Range Road 74 from a four way stop to a two way stop, allowing traffic going North and South to pass through the intersection without stopping.

 

  • Change speed limit from Twp Rd 562 to Highway 646 to 50 km/hr in Speed Limit Bylaw 2018-14.

 

  • Seed Cleaning Plant expansion - Complete
  • Iron Horse trail (Heinsburg mud hole) - Complete
  • Floatingstone Bin site
  • Waterton Bin site
  • Garner Road (TWP RD 610) - 90% Complete
  • Lafond Waste Water road (RGE RD 564) - 50% Complete
  • Capp Road (TWP 590 RGE111) - 10% Complete
  • Approach/service road construction under way - Completed Approximately 6
  • Ashmont landfill stripped. Cell to be constructed in late September
  • Road Construction Schedule
    • Richland (Rge Rd 74 south of Sec Hwy 646) - Done (chip seal to be done in September)
    • Lafond Waste Water road (Twp Rd 564 east of Rge Rd 105) - In progress
    • Garner (Twp Rd 610 east of Sec Hwy 866) - In progress
    • Capp (Twp Rd 590 Rge Rd 111) - In progress
    • BF72562 (SE14-62-11-W4) - Early August
    • Laurier Lake Slide - After August long weekend
    • Marcoux (Rge Rd 85 north of Armistice Rd)  - Mid August
    • Dargis (Rge Rd 91 north of Hwy 28) - Early September
    • Boscombe (Rge Rd 103 south of Hwy 28) - Late September
    • Looy (Twp Rd 582 East of Hwy 36) - Late September
    • Berlingette (Rge Rd 103 south of Twp Rd 590) - October
    • Hook Lake (Rge Rd 74 south of Armistice Rd) - October
    • Moosehills Road - October

5.2
Maintenance

  • Repairing culvert/drainage issues
  • Well in Lower Mann next to toad to be abandoned.  Secured for now.
  • Beaver issues ongoing (over 150 beavers caught)
  • Pot hole repair through out
  • Gravel haul to roads and wash outs
  • Sweeping done in Ashmont and Mallaig
  • Approximately 150 miles of road gravelled so far this season.

 

  • RFP for pavement repairs in subdivisions. 
    • Spectre Systems - $1,375,000
    • E-Construction Ltd. - $1,682,500
    • Knelsen Sand and Gravel - $970,000
    • Blue Sky Coatings Ltd. - $912,000

Suggest moving forward with Blue Sky Coatings Ltd. over the next two years.

Motion:

  • Administration is recommending to approve a contract with Blue Sky Coatings Ltd. for $912,000 for pavement repairs in subdivisions and hamlets to be done over two years, with $440,198 to be paid from the 2018 budget and the balance to be paid from the 2019 budget.

5.3
Mulching / Chipping / Backsloping

  • Mulching to start Aug 16th after Migratory bird season.
  • Plans to pile burn and backslope during winter to clean up more ROW’s
  • Crews chipping throughout County

6.
Oiling

6.1
Cold Mix

  • Finished North of Mallaig, working South of St. Lina
  • As per attached oil proposals and estimate 2018
  • Rip and Pack to prep for Cold mix (Plans to prep for next years)

7.
Dust Controls

7.1
Dust Control

  • Dust controls with MG 30.
  • Continuing through list weekly - (Div 3 this week)
  • Get lists to Bryan

8.
Gravel & Crusher

8.1
Crusher / Gravel

  • Crusher in Richland crushing road allowance material.
    • 81,000 yds gone through and 67,500 yds stockpiled
  • Chips for chip seal on Richland - Complete
  • Currently crushing spec gravel for Lafond Waste water road
  • Estimate $7000-$15000 (3 estimates) to drill Elk Point golf course to test for gravel.  We anticipate a large seam of gravel as per surrounding locations.
    • Administration is looking for direction from Council.
  • Carillion invoiced for 10,100 Tonne of sand to ensure payment
  • Carillion willing to sell sand and salt from Ashmont shed in winter up to 1000 tonnes.  Cost would $24/tonne plus $160/tonne to add salt (at cost). Benefits – do not have to travel back to St. Paul to re-load, faster service, better inventory management in St. Paul.
    • Administration is looking for direction from Council.
  • Town of St. Paul would like to purchase approx. 500 tonnes of sand/salt from County yard at cost for town purposes

Motion 

  • Administration is recommending to approve the sale of up to 500 tonnes of sand/salt to the Town of St. Paul at cost, to be hauled from the County of St. Paul Public Works yard.

 

  • See attached gravel usage spread sheet.
  • Gravel delivered to Animal shelter, Ag Societies and Crisis Centre
  • Ashmont School cement waste offered to County.

9.
Parks

9.1
Boat Launches

  • Inspected Garner Lake, Floatingstone Lake (Plateau Estates), Crestview and Laurier Lake boat launches:
    • Garner and Crestview in need of extensive repair.
    • Laurier in need of fill and pads at the end.
    • Floatingstone is unknown as the algae was too thick to see pads.
  • Urban Systems working on plan for Stony Lake to get Water Act Approval.
  • Investing in Canada Grant Application

10.
Subdivision and Hamlet

11.
Other

11.1
Water / Sewer

  • Ashmont to Mallaig water line update:
    • On schedule so far with installation of pipe. No delay days other than scheduled days off (11-3 shift).
    • Building and radio material for tower site may cause a 3-4 week delay on project as the building is an 8-10 week build.
    • Power to tower site may delay project as Water Act Approval may be required to install poles. Looking at alternative routes with Urban Systems and ATCO.
  • KTI: looking into fixing billing irregularities
  • Ashmont back-up diesel pump repairs: pump seized
  • Lightening strike in Mallaig burned out motors in lift station. Replaced 2 motors and 2 motor savers.
  • Lambourne doing sludge survey at Mallaig Lagoon. Will give a time schedule for removal after survey is complete.
  • Riverview Water/Sewer – Nothing new to report.

11.2
Shop and Equipment

  • D3 Cat stolen from Richland pit on July Long weekend found one week later on CNRL lease North of County.  Cat was undamaged with 10 extra hrs on it.  Jack researching GPS trackers for equipment.
  • Tractor trucks delivered.
  • One ton delivered.
  • All Scrapers up and running for first time this summer.
  • Demo completed on 2 back hoes and 5 mini tracked hoes’.

Motion:

  • Based on staff testing and input  - Administration is recommending to purchase 5 tonne rubber tracked mini hoe for $80,000 instead of the backhoe for $150,000.

 

  • Sale of used equpment

Motion:

  • Administration is recommending to sell the following equipment at Auction:
    • 2006 Kenworth T800 (T40) - Plate Truck in summer Sander and Plow Truck in winter
    • 1995 Kenworth T800 (T11) - Plate truck with winch
    • 2008 Freightliner Model M2 106 (T56) - 5 Yard sand truck with front plow only, no wing and 5 yd. gravel box in summer.

11.3
Industry Liaison

  • Met with CNRL field Forman to inspect roads used by CNRL and come up with plans for repairs and budget going forward.
  • Plan to meet in near future with oil committee.

11.4
Environmental

Overview on: 

  • First Nation Consultation – Golden Gate Pit
  • Water Act
  • TFA
  • SME / SML
    • Application for SML Golden gate
  • Bird Survey - Migratory bird season started March 15th ending Aug 15th

11.5
ARMAA Conference - September 5-7, 2018

The Alberta Rural Municipal Administrators Association 2018 Conference will be held from September 5 - 7, 2018 in Medicine Hat, AB.

11.6
Ashmont Gazebo

The gazebo in the Hamlet of Ashmont is situated on the County's siding lands and has been looked after by a group of volunteers from the community, which now consists of only two members.  The gazebo has been vandalized and is in need of repair.  There was a meeting on site with Councillor Hedrick to discuss future plans to repair and monitor the site.  Before moving forward, the County would send letters to the Ashmont Legion and Ashmont Ag Society requesting if there is interest in maintaining, funding and/or monitoring the site.

 

Attached is a list of what the volunteers are suggesting can be done to upgrade the site.  

11.7
Request for Gravel on Undeveloped Road Alowance

At the November 2017 Council Meeting, Council received a request from Henry and Bibiane Foisy to purchase a portion of the undeveloped road allowance west of their property or for the County to provide gravel on the undeveloped road allowance to help maintian the portion of the road that currently exists.  At that time, Council denied  Mr. Foisy's request.

 

Mr. Foisy  is now requesting that Council provide gravel on the 1/2 mile of undeveloped road allowance to help maintain the portion of the road that currently exists.  Mark Chileen and Crystal St. Arnault took pictures of the road allowance (see attached). 

 

CRNL has land interests as they have a well site located on 10-2-57-10-W4, they use 400 meters of the undeveloped road allowance (east-west) and 800 meters of the undeveloped road allowance (north-south) to access their well site.  There is no road use agreement with the landowner as this is for agricultural access, so an agreement is not required.   Mark will speak with CNRL about partnering to maintain this road allowance. 

11.8
K + S Windsor Salt Ltd. request to Waive 3% penalty on 2018 Property Tax

We have received the following request from K + S Windsor Salt Ltd.:

 

Dear Linda,

On behalf of the K + S Windsor Salt Ltd. I would like to apologize for not making the early payment deadline of July 1st.

Having our payments issued out of our Chicago head office can sometimes be a challenge but this is no excuse.  I have initiated a payment for the amount owing plus the 3% penalty for not having paid by July 1st.

I would like to request that the penalty be reviewed by the council and that they take into consideration our past payment history.

There is no reason why we would not want to pay our property taxes at the earliest date and we will work hard to ensure this does not happen again.

Best Regards,  

Doug Hayes, CPA, CMA

Plant Controller

 

On July 12th, the County received payment from K + S Windsor Salt Ltd. including penalties of $12,932.86.  Since 1990 (which is as far back as our electronic records show) Windsor Salt was only late paying in 2011.

11.9
2018 Strategic Plan - 2nd Quarter Updated

Following approval of the 2nd Quarter Startegic Plan at the July Council Meeting, we received additional updates from the ASB Department which are now included in this copy of the Strategic Plan. 

 

The Strategic Plan was forwarded under seperate cover.

11.10
Kotowich Evergreen Farms Request to Purchase Gravel

Due to the wet conditions over the past few years, Kotowich Evergreen Farms is requesting to purchase approximately 400 yards of pit run from the Richland Pit to be used for future set up of grain bins and for their yard where they store their main equipment.  They have a truck and loader to haul the gravel. 

 

This request is being presented to Council as it falls outside of policy.

11.11
Rodeo Week Kick-Off Supper

The Annual St. Paul & District Chamber of Commerce Rodeo Kick-Off Supper will be held August 27.  Tickets are $45.00 or $330 for a table of 8.  

 

The Chamber is also seeking donations for their Silent Auction or to be used as a door prize.

11.12
Request to Remove Trees

The owner of Lot 8, Block 4, Plan 1173TR at Ernie's Beach requested permission to remove some trees from the MR which they feel are in danger of falling onto their house.  Administration informed the landowner that they are permitted to cut the hazardous trees at their own cost.  They have hired a company to clear trees on their property as well as these hazardous trees on the MR and are requesting to be compensated for the removal of the trees on the MR.

 

Bryan Bespalko will be in to speak to this item.  

11.13
Vision, Mission, Value, and Rebranding

Following the July Council meeting, Administration has met with the local consultant, Octopus Creative, who has the capacity to assist the County with a Marketing Discovery as well as a Vision, Mission, and Values session.  Octopus Creative has provided their proposal to conduct the Marketing Discovery at a cost of $1700 (within Administration's budget).  This work would lead into a session with Council that would result in a new Vision, Mission, and Values Statement - cost of this $2500.  Based on this work, Administration feels we can facilitate the Strategic Planning Session with Council to create an overarching document that will provide the direction for the more detailed work plan.

The Town of St. Paul is using Octopus Creative to complete this work as well.  Please see attached proposals.

11.14
International Institute of Public Participation (IAP2) Course

Hailey Gish has requested to attend International Association of Public Participation (IAP2) training from December 10-14, 2018 in Calgary. This training would endow Haileywith a professional designation that will prove valuable throughout her career as well as with the County as we navigate several special projects with public participation components. 

The Certification Program is a new professional designation available to IAP2 Canada members. Certification proves, through independent assessment, that you have demonstrated the basic knowledge and skills required to perform the role of public participation (P2) professional. The designation Certified Public Participation Professional (CP3) is the assurance that the practitioner meets a set of internationally-recognized criteria.

The cost of the training at the early bird registration rates is $1827.50 + GST. The County would be able to cover the costs of training with the professional development portion of the ACP Grant provided by Municipal Affairs under the Municipal Internship Program. 

11.15
Speed Limit Bylaw 2018-14

As per Item 5.1 above the following amendments are being proposed to the Speed Limit Bylaw:

  • Change speed limit to 50 km/hr on Range Road 104 from Correction line (Twp Rd 590) to North end of the Hamlet Owlseye
  • Lower the speed limit on Range Road 74 (Richland Road) from Twp Rd 562 to Highway 646 to 50 km/hr

11.16
Quote to fix Sidewalk in Mallaig Subdivision

11.17
Request for Approach - Kim Saranchuk

11.18
-

11.19
-

11.20
-

12.
Adjournment

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