County of St. Paul No 19Public Works MeetingMinutesMeeting #:Date:Tuesday, March 26, 2019Time: 10:00 A.m. - 11:00 A.m.Location:Council ChambersPresentReeve Steve Upham, ReeveCouncillor Darrell Younghans, Division 1Councillor Kevin Wirsta, Division 2Councillor Cliff Martin, Division 3Councillor Maxine Fodness, Division 4Councillor Dale Hedrick, Division 5Councillor Laurent Amyotte, Division 6Staff PresentSheila Kitz, CAOTim Mahdiuk, Director of Community Services Kyle Attanasio, Director of Corporate Services Phyllis Corbiere, Executive Assistant Mark Chileen, Director of Public Works Ken Warholik, Assistant Public Works SuperintendentBryan Bespalko, Public Works SupervisorTony Devlin, Public Works Supervisor1.Call to Order The Public Works Meeting of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:08 a.m. 2.Minutes Approval Resolution PW20190326.1001Moved By:Councillor Maxine Fodnessto approve the minutes of the February 26, 2019 Public Works Meeting as presented. Carried3.Addition to Agenda and Acceptance of Agenda Resolution PW20190326.1002Moved By:Councillor Cliff Martinto approve the agenda of the March 26, 2019 Public Works Meeting with the following additions: 7.5 Waste Management 2019 Cleanup Promotion 7.6 Road Issue on RR 105 between Sections 31 and 32-58-10-W4Carried5.Closed Session 5.1Closed Session Staff - Sheila Kitz, Tim Mahdiuk, Kyle Attanasio, Mark Chileen, Ken Warholik, Bryan Bespalko and Tony Devlin remained during the closed session to provide information as requested. Resolution PW201903262019.1003Moved By:Councillor Darrell Younghansto move into closed session as per Section 24, Division 2, Part 1 of the FOIP Act at 10:15 a.m. CarriedResolution PW201903262019.1004Moved By:Councillor Laurent Amyotteto revert to an open meeting at 10:31 a.m. CarriedResolution PW201903262019.1005Moved By:Councillor Maxine Fodnessthat Administration continue negotiations with the landowner on purchasing the required right-of-ways for the construction of TWP Rd 582.Carried6.Reports 6.1Director of Public Works Resolution PW20190326.1006Moved By:Councillor Cliff Martinto approve the sale of a used 1/2 ton truck from the Pubic Works fleet to the Town of Elk Point to be used at the Elk Point Transfer Station, for the amount of $1,400.CarriedCouncillor Darrell Younghans declared a pecuniary interest for the following discussion and left the meeting at 11:05 a.m. Resolution PW20190326.1007Moved By:Councillor Laurent Amyotteto approve an increase for compensation paid to landowners for borrow pits to $500 per acre for the 2019 construction season.CarriedResolution PW20190326.1008Moved By:Councillor Cliff Martinto approve an increase for compensation paid to landowners for land purchase to $2,500 per acre for the 2019 construction season. CarriedCouncillor Darrell Younghans entered the meeting at 11:10 a.m. Resolution PW20190326.1009Moved By:Councillor Dale Hedrickto tender the ripping/packing and gravel base course for 29.5 miles of roads throughout the County as per the construction schedule and an additional 11.5 miles of chip seal on TWP Rd 290 from Highway 36 east to Highway 881.CarriedResolution PW20190326.1010Moved By:Councillor Maxine Fodnessto accept the Director of Public Works report as presented. Carried6.1.1Oiling of TWP Rd 564 west of RR 112A Resolution PW20190326.1011Moved By:Councillor Maxine Fodnessto approve 2 miles of new oil on TWP Rd 564 west of RR 112A for the 2019 construction season and that administration contact the County of Two Hills to see if they will consider upgrading their road west to Highway 36. Carried6.2Director of Community Services Resolution PW20190326.1012Moved By:Councillor Cliff Martinto accept the Director of Community Services Report as presented. Carried6.2.1Mutual Aid Fire Control Plan - Agriculture and Forestry Resolution PW20190326.1013Moved By:Councillor Kevin Wirstato approve the updated Mutual Aid Fire Control Plan with Alberta Agriculture and Forestry, Forestry Division and the County of St. Paul effective March 1, 2019 to February 28, 2011 with the amendment to add the word "applicable" to the second paragraph of Page 8, Clause 4. Carried7.New Business 7.1Funding Request - Lakeland Bantam AA Panthers Resolution PW20190326.1014Moved By:Councillor Cliff Martinto deny the request from the Lakeland Bantam AA Panthers for funding to attend the Provincial Championship in Calgary, as it does not conform to Policy ADM-51.Carried7.2Request for Letter of Support - Town of St. Paul Drainage Resolution PW20190326.1015Moved By:Councillor Dale Hedrickto approve a letter of support for the Town of St. Paul supporting the use of the drainage course as a storm water outflow to Upper Therien Lake. Carried7.3St. Paul Skatepark Project Resolution PW20190326.1016Moved By:Councillor Darrell Younghansto table the funding request from the St. Paul Skatepark Project for more information.Carried7.42018 Surplus Transfer to Reserves Resolution PW20190326.1017Moved By:Councillor Laurent Amyotteto approve the transfer of $3,700,000 from the 2018 surplus to the reserve for future expenditures to fund the 2019 budget, with the balance to unrestricted surplus. Carried7.52019 Waste Management Cleanup Promotion Resolution PW20190326.1018Moved By:Councillor Cliff Martinto waive the charges for Freon removal at the County of St. Paul's Transfer Stations, as part of a spring cleanup promotion for a two week period in May, to be set by administration. Carried7.6RR 105 Between SE 31-58-10-W4 and SW 32-58-10-W4 Resolution PW20190326.1019Moved By:Councillor Maxine Fodnessthat administration advise the landowner to consult with Alberta Environment and Parks regarding the water issue on the undeveloped road allowance and that administration provide the landowner with the County's General Municipal Servicing Standards for road development. Carried8.Adjournment Business on the agenda being concluded, Chairman S. Upham adjourned the meeting at 12:20 p.m. No Item Selected This item has no attachments