County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Thursday, June 19, 2014
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

Business Arising from Minutes

5.1

Funding Request - Canada Senior Games

At the May meeting, Council tabled a request from Mark Krevenky for sponsorship to attend the Senior Canada Summer Games from August 26-29 in Sherwood Park, for more information.

 

In order to qualify for the Canada Summer Games, Mr. Krevenky first competed and won at the local level - Zone 7 - and then at the Provincial level for Bowling.  He will be competing with teams from all across Canada at the Summer Games in Sherwood Park from August 26-29.

 

In 2002 the Council gave Faye Smith $200 to attend the Senior Canada Summer Games.

6.

Delegation

6.1

10:30 a.m. - Public Hearing - Bylaw No. 2014-07 - Amend LUB Rezone Lot 1, Block 1, Plan 1321865

At the April Meeting, Council gave first reading to Bylaw No. 2014-07, which is a bylaw to amend Bylaw No. 2013-50 as it relates to rezoning Lot 1, Block 1, Plan 1321865 in PNE 4-57-7-W4 from Agricultural to Industrial Commercial.  The owner is expanding his business and wants to build another shop, but then it will not conform to the Agricultural zoning.

 

A public consultation was held on April 22, 2014 at the Elk Point Senior's Centre and no one from the Public attended.

 

Bylaw No. 2014-07 was advertised in the St. Paul Journal and Elk Point Point Review the weeks of June 3 and June 10, 2014 and the adjacent landowners were notified via letter post.

 

Krystle Fedoretz will attend this Public Hearing.

6.2

10:45 a.m. - Public Hearing - Bylaw No. 2014-09 - Amend LUB Rezone PNE 34-56-11-W4

At the May Meeting, Council gave first reading to Bylaw No. 2014-09, which is  bylaw to amend Bylaw No. 2013-50 as it relates to rezoning PNE 34-56-11-W4 from Agricultural to Country Residential One (CR1).  The owner wants to subdivide the yard site so it can be sold.

 

Notices were sent out for a public consultation and administration requested an RSVP as the applicant resides in Edmonton and if there was no interest in the public consultation, there was no need for him to drive out.  No one responded to the RSVP.

 

Bylaw No. 2014-09 was advertised in the St. Paul Journal the weeks of June 3 and 10, 2014 and the adjacent landowners were notified via letter post.

 

Krystle Fedoretz will attend this Public Hearing.

6.3

11:00 a.m. - Delegation - James Verigin

James Verigin owner of W 1/2 SW 16-58-7-W4 has an appointment for 11:00 a.m. to speak with Council about subdividing his 80 acre parcel into a 50 acre parcel and a 30 acre parcel.  He has talked with the Planning Department, however his request does not conform to the Land Use Bylaw.  Mr. Verigin would like to sell the north 50 acres of his property, as it is usable agricultural farmland.  He would like to retain the other 30 acres which includes his current yardsite.

6.4

11:30 a.m. - Brooke Sallstrom - International Exchange Opportunity

Brooke Sallstrom, along with Sheila Parks, International Education Coordinator, will be in to speak with Council about the International Exchange Opportunity to Ireland that Brooke will be embarking on for five months.  The cost of the exchange is $12,880, plus the cost of her flight.  To date she has paid $5,156.50 and is looking for financial assistance to help with the outstanding balance.

7.

New Business

7.1

Advertisement for Sale of County Land

Attached is a list of properties that can be advertised for sale.  The list is made up of a County owned lot, properties offered for sale at past public auctions as well as the Armistice Hall.  Sealed bids will be opened in the presence of Council at the July Council Meeting.

 

Before Council decides whether or not to proceed with advertising these properties for sale, we require a motion to go in camera to discuss one of the properties.

7.2

2013 WCB Surplus Distribution

We have received $30,239.84 from WCB for the County's portion of the WCB - Alberta's surplus distribution.  The surplus is due primarily to a better than expected return on investments for 2013.

7.3

1st St. Paul Guide and Pathfinder Units Request to Use Westcove

The St. Paul Pathfinders (Girl Guides) are requesting to use the Group Site at the Westcove Campsite on a weekend in September, after the campsite is closed to the public.  They are requesting that the date not be made public for the safety of their girls.

 

Last year this group used the campground on the first weekend of September, at no charge.

7.4

Request for Letter of Support - Dewberry & District Ag. Society

At the May Public Works meeting, Council approved the request from the Dewberry & District Ag Society for a letter of support for the construction of a new hockey arena.  A copy of the letter is attached.

7.5

Request to Cancel Property Taxes on Lot 6, Block 3, Plan 0021847

The group of owners of Lot 6, Block 3, Plan 0021847, know as Aline Drive Water Service Ltd., is requesting that the 2014 municipal portion of the property taxes be cancelled ($731.12). The lot is used for a dugout and a small shed that houses the equipment to pump water to the lots in the subdivision. The property taxes are paid by the lot owners who are connected to the water service.

 

Section 347 of the M.G.A. allows a Council to cancel or refund all or part of a tax.

 

Since 2011 Council has cancelled the Municipal property taxes on this lot.

7.6

Request for Sponsorship - LRA Finals

We have received a letter from the St. Paul Ag Society requesting if the County will sponsor the 1/8 page ad in the LRA Finals program for $300, as they have done in the past.  Also attached is a list of other sponsorship opportunities should Council be interested in changing their current level of sponsorship.

7.7

Annual Special Olympics Slo-Pitch Tournament

The St. Paul Special Olympics is hosting their Annual Slo Pitch Tournament on August 22 & 23, 2014 with athletes coming from all over Alberta and Saskatchewan. They are anticipating close to 400 athletes, coaches and volunteers for their tournament.

 

They are requesting financial assistance to help offset some of the costs of hosting this tournament.

 

For the past four years, Council gave a $500 grant for the tournament.

7.8

Request for Support for Western Canada Strongman Competition

Elijah Hall won Alberta's Strongest man competition and will now be competing in the 2014 Western Canada Strongman Competition.  He will be competing against 12 of the Nation's strongest men for prize money as well as an invitation to National Canadian Strongman competition hosted on TSN.

 

Mr. Hall is requesting financial assistance to offset some of his expenses of attending the Western Canada Competition.  In his letter, he outlines what the sponsorship money will be used for.

7.9

AAMD&C Aggregated Business Services Golf Tournament

The AAMD&C Aggregated Business Services Golf Tournament will be held June 26, 2014 in Athabasca, in support of the Stollery Children's Hospital Foundation.  The golf tournament is an opportunity to raise funds for a great cause while networking with approved suppliers .  Registration for the tournament is $120 per person.

7.10

Date for June Public Works Meeting

Further to the discussions at the May Public Works Meeting, we require a motion to change the regularly scheduled date for the June Public Works Meeting to Wednesday, June 25th at 10:00 a.m.

 

7.11

Bylaw No. 2014-10 - Amend LUB Rezone Lot 1, Plan 812 1999

Bylaw No. 2014-10 is being presented to Council to amend Land Use Bylaw No. 2013-50 as it relates to rezoning Lot 1, Plan 8121999 in SE 9-58-8-W4 from Agricultural to Country Residential One (CR1). The Diocese owns approximately 10 acres and they are not using the total area and would like to sell the portion north of the existing field system (4.05 acres).

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to section 230 of the M.G.A. The adjacent landowners will be notified of the proposed rezoning.

 

The applicant is also required to hold a public consultation prior to the public hearing being held.

7.12

Bylaw No. 2014-12-Amend LUB Rezone PSW 7-58-8-W4

Bylaw No. 2014-12 is being presented to Council to amend Land Use Bylaw No. 2013-50 as it relates to rezoning PSW 7-58-8-W4 from Agricultural to Country Residential One (CR1). The owner wants to sell the acreage.  The maximum number of subdivisions have been subdivided out of this property, so this subdivision requires rezoning.

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to section 230 of the M.G.A. The adjacent landowners will be notified of the proposed rezoning.

 

The applicant is also required to hold a public consultation prior to the public hearing being held.

7.13

Bylaw No. 2014-13 - Amend LUB - Rezone NW 31-56-6-W4

Bylaw No. 2014-13 is being presented to Council to amend Land Use Bylaw No. 2013-50 as it relates to rezoning Lot 2A, Plan 9020405 NW 31-56-6-W4 from Agricultural to Industrial Commercial. The property will then be used for a Fuel Distribution Cardlock Service Station or Gas Bar.

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to section 230 of the M.G.A. The adjacent landowners will be notified of the proposed rezoning.

 

The applicant is also required to hold a public consultation prior to the public hearing being held.

7.14

Road Cancellation - Plan 2618KS in NW & SW 14-58-8-W4

Road Plan 2618KS located in NW & SW 14-58-8-W4 is being presented to Council for cancellation as a new road was built but the old road plan was never cancelled. All easements have been signed.  After the road plan is cancelled the new one will be re-registered.

 

Section 24 of the M.G.A. allows Council to close and cancel any part of a road described in a surveyed road plan if it is no longer required for use by the travelling public owing to the existence of an alternate route.

7.15

Road Cancellation - Plan 3443BM in SW 19-56-7-W4

Road Plan 3443BM located in SW 19-56-7-W4 is being presented to Council for cancellation as a new road was built but the old road plan was never cancelled. All easements have been signed. After the road plan is cancelled the new one will be re-registered.

 

Section 24 of the M.G.A. allows Council to close and cancel any part of a road described in a surveyed road plan if it is no longer required for use by the travelling public owing to the existence of an alternate route.

7.16

Road Cancellation - Road Plan 4436NY in SE 9-57-8-W4

Road Plan 4436NY located in SE 9-57-8-W4 is being presented to Council for cancellation as a new road was built but the old road plan was never cancelled. All easements have been signed. After the road plan is cancelled the new one will be re-registered.

 

Section 24 of the M.G.A. allows Council to close and cancel any part of a road described in a surveyed road plan if it is no longer required for use by the travelling public owing to the existence of an alternate route.

 

This first map shows the locations for the next three road cancellations.

7.17

Road Cancellation - Plan 3306ET in SE & SW 9-57-8-W4 and NW 4-57-8-W4

Road Plan 3306ET located in SE & SW 9-57-8-W4 and NW 4-57-8-W4 is being presented to Council for cancellation as a new road was built but the old road plan was never cancelled. All easements have been signed. After the road plan is cancelled the new one will be re-registered.

 

Section 24 of the M.G.A. allows Council to close and cancel any part of a road described in a surveyed road plan if it is no longer required for use by the travelling public owing to the existence of an alternate route.

7.18

Road Cancellation - Plan 7921837 in SE 8-57-8-W4 & NE 5-57-8-W4

Road Plan 7921837 located in SE 8-57-8-W4 and in Lot 1, Plan 9220965 in NE 5-57-8-W4 within Plan 142 - - - -, is being presented to Council for cancellation as a new road was built but the old road plan was never cancelled. All easements have been signed. After the road plan is cancelled the new one will be re-registered.

 

Section 24 of the M.G.A. allows Council to close and cancel any part of a road described in a surveyed road plan if it is no longer required for use by the travelling public owing to the existence of an alternate route.

7.19

Letter from Town of St. Paul to Evergreen

Attached is a letter addressed to the Evergreen Commission from the Town of St. Paul stating that the Town will be terminating their Membership with the Commission effective June 12, 2015.  The commission made a motion to file the letter.

7.20

Lot 6, Block 3, Plan 1209TR - Floatingstone

The owner of Lot 2, Block 4, Plan 1209TR at Floatingstone Lake is requesting to purchase part of Lot 06R, Block 3, Plan 1209TR which runs parallel to the south side of his property, adjacent to the road.  He has wood stacked on the reserve land and would also like to build a small cabin on it.  The total area he is requesting to purchase is 2609 sq. ft.  The applicant would be responsible to pay market value for the land as well as all survey and subdivision fees.

 

Dennis Bergheim went out to look at the property.  The area that the landowner is requesting to purchase is very low, swampy land.  The attached picture shows an orange stake where his property line ends and the reserve land begins.

7.21

RFP For Auditing Services

Administration sent out a Request for Proposal for Auditing Services to three CA firms that do municipal auditing - Joly McCarthy Dion, Wilde and Company, and Synergy Chartered Accountants.  The only firm that responded to the Request for Proposal was Synergy Chartered Accountants. Joly McCarthy and Dion did indicate that they currently do not have the capacity to do the County's audit, but that they look forward to responding the next time the County is opening Auditing Services for proposals.

7.22

Assessment RFP Results

Administration sent out an RFP for Assessment Services to begin in September 2014 as our Head Assessor is retiring at the end of the year.  We received six responses to the RFP.  Bids are based on Average cost per year (4 year contract)

• Wainwright Assessment Group Ltd.      $280,696.25
• Accurate Assessment Group                 $254,402.00
• Compass Assessment Consultants       $199,156.00
• KCL Consulting Inc.                               $197,930.50
• Tanmar Consulting                                $171,250.00
• Municipal Assessment Services Group $165,535.00

County's costs for assessment services currently is $346,000 + vehicles and expenses.

7.23

Water Supply to Ashmont

The water supply to Ashmont/Lottie Lake has been an ongoing issue that Council has been dealing with.  Council has been provided with many options and costs associated with the options over the last number of months.  Each option has its advantages and risks associated with it.  Administration is requesting that Council consider the options below as well as the recommendation provided.

 

Current situation:

Utility staff are able to work with the current Water Treatment Plant as is, however the plant will require increased maintenance costs over time to keep in operation past 2 years.

Utility customers are generally unhappy with the aesthetic quality of the water – feedback from open houses in Lottie Lake and Ashmont indicated that they are very unhappy with the current water supply for their communities.  May be interested in paying for new distribution infrastructure, but definitely not interested if they do not have improved water supply.

Alberta Transportation’s funding has been cut drastically – they will not be accepting any new projects in the next 3 year cycle.  The Water Specialist has indicated that they do have funding available to the County should they chose to proceed with Option A.

Each option results in a high quality of water for residents.

7.24

Old Landfill Ground Water Monitoring - Town of St. Paul

The Town of St. Paul and the County of St. Paul entered into an agreement in October 2000 regarding the operation and reclamation of the Modified Sanitary Landfill located at NE21-57-9-W4.  This agreement provided for an annual payment of $17,200 paid to the Town for the operation of the Landfill as well as the County picking up 30% of cost of new cell construction.  The agreement also refers to the County paying 30% of the cost of reclamation of the site.  The agreement does not discuss post closure costs associated with the Landfill.

The County has received an invoice from the Town of St. Paul regarding the Groundwater Monitoring fees that are required by Alberta Environment.  The invoice encompasses expenses incurred by the Town from April 2008 to 2014.  The total costs incurred for monitoring is $16,321.81.  They are invoicing the County for 30% of those costs ($5,257.96) - indicating that it would be expenses relating to reclamation of the site - which is referred to in section 7 of the agreement.  Based on the Town's 2013 costs, 30% of the costs would be $1,320 annually.  In Dennis Bergheim's opinion this cost is related to post closure which is not addressed by the Agreement signed in October 2000.  He feels that post closure should be the responsibility of the Town.  Additionally, he has indicated that Evergreen staff attend the site to take the required water samples for monitoring - at no cost to the Town.

7.25

Iron Horse Trail Water Line

At the May Public Works Meeting Council discussed the Iron Horse Trail Water Line and the residents connecting to it.  A dual meter vault was installed at SE 24-57-9-W4, however the landowner only required a single vault.  The dual vault was installed at the County's discretion to allow room for an additional residents to connect to the line.  The landowner has been charged for the dual vault and is requesting that the invoice be changed to reflect the cost of a single meter vault.

Residents along the Iron Horse Trail Water Line that are not adjacent to the line have expressed concern regarding being charged the fixed cost of water as they have significant work involving engineering and construction in order to connect to the water line.  They have been charged the full cost of the water meter vault and have no issues with paying that cost.  They have requested additional time before they are required to start paying the fixed cost.

7.26

In Camera Item

Item to be presented at the Council Meeting.

7.27

MSI Amending Agreement

7.28

Proposed Installation of Natural Gas Distribution Main/Service

7.29

Proposed Installation of Natural Gas

7.30

Bylaw No. 2014-14 Amend Lac Sante ASPlan-Bylaw No. 1542

7.31

St. Paul Curling Club

7.32

Invitation to Portage College Board Meeting

7.33

St. Paul Seed Cleaning Plant

7.34

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8.

Correspondence

9.

Reports

9.1

CAO Report

9.2

MD of St. Paul Foundation

9.3

Meeting with Minister of Enviroment

10.

Upcoming Meetings

10.1

July 8-10 - ASB Tour - Brooks

11.

Financial

11.1

Listing of Accounts Payable

11.2

Council Fees

11.3

Budget to Actual

12.

Adjournment