County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
5015- 49 Avenue, St. Paul, AB T0A 3A4

The 621st meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:00 a.m., Tuesday, September 10, 2013 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham  
Councillor Dwight Dach Division 2
Councillor Cliff Martin Division 3
Councillor Maxine Fodness Division 4
Councillor Frank Sloan Division 5
Councillor Alphonse Corbiere Division 6
Sheila Kitz CAO
Tim Mahdiuk Assistant CAO
Phyllis Corbiere Executive Assistant
Kyle Attanasio Municipal Intern
Janice Huser St. Paul Journal

Absent:  Glen Ockerman

  • Resolution #CM20130910.1001

    Motion to approve the minutes of the August 13, 2013 Council Meeting as presented.

    Carried
  • Resolution #CM20130910.1002

    Motion to table the Bank Reconciliation for the month ending August 30, 2013 to September Public Works Meeting.

    Carried

The following additions were made to the agenda:

7.25  St. Paul Champions for Change 4th Annual Harvest Ball

7.26  Partners in Excellence 2013 Conference & Trade Show

7.27  Request to Purchase Truck for LARA under County's Fleet number

7.28  St. Paul Fire Department - Request for 20 Yards of Cold Mix

7.29  Request for School Bus Sign along Secondary Highway 646

7.30  2013 Municipal Fall Election Pay Schedule

7.31  Funding Request from Alberta Beef Producers for Survey

7.32  2013 Elk Point Emergency Services Golf Tournament

 

  • Resolution #CM20130910.1003

    Motion to adopt the agenda for the Regular Meeting of Council for September 10, 2013 with the above noted additions.

    Carried
  • Resolution #CM20130910.1004

    Motion to give first reading to Bylaw  2013-26, which is a Bylaw for the Regulation of Unsightly Properties within the County of St. Paul. 

    Carried
  • Resolution #CM20130910.1005

    Motion to give second reading to Bylaw 2013-26.

    Carried
  • Resolution #CM20130910.1006

    Motion to present Bylaw 2013-26 at this meeting for third reading. 

    Carried Unamimously
  • Resolution #CM20130910.1007

    Motion to give third reading to Bylaw 2013-26.

    Carried

Councillor G. Ockerman entered the meeting at 10:10 a.m.

  • Resolution #CM20130910.1008

    Motion to ratify the letter to Mr. Ken Denega denying his request for dirt work where the County cancelled a portion of road on Range Road 83 as there are many areas in the County where a road was built on a different alignment than the original road from many years ago.

    Carried

Corporal James Morton, Watch Commander from the St. Paul Detachment, was admitted to the Council Room at 10:30 a.m.

 

Corporal Morton presented the quarterly update.  He then discussed how they are changing the way things are being done and are working on being more visible in the public.  Council discussed the Municipal Parks and thanked Corporal Morton for their efforts there. 

 

The delegation left the Council Room at 11:00 a.m.

 

Councillor Fodness left the Council Room at 11:00 a.m.

Reeve Upham called the Public Hearing to order at 11:00 a.m. with all members of Council present, except Councillor M. Fodness.

 

Krystle Fedoretz, Planning and Development, informed Council that the public hearing was advertised in accordance with section 606 of the M.G.A. and the adjacent landowners were notified.

 

Krystle Fedoretz informed Council that the purpose of the public hearing is to discuss Bylaw No. 2013-35, which is a bylaw to amend the Land Use Bylaw as it relates to rezoning S 1/2 SW 35-56-7-W4 from Agricultural to Country Residential (1).

 

Krystle read aloud the following written submissions in opposition to the proposed rezoning:

 

August 27, 2013

I am currently a co-owner of the adjacent property at NW 35-56-7 W4M.  I strongly object to the rezoning of the a/n property for residential purposes.

As a family we have had gravel sales from our land bordering this property and hope to maintain future sales as the oil extraction continues in this area. This is a long term process that entails crushing and hauling gravel. The ensuing traffic, dust and noise are part of our commercial viability.

It would be reasonable to assume the developer of this property would object to our commercial ventures and thwart any further business for us. There are five families affected by this possible motion.

I request a moratorium on any residential development on this property for 10 years.

At that time it would be reasonable to expect the gravel source to be exhausted and the land reclaimed as required.

Thank you for your attention to this matter.

Ross and Gail Farewell

 

August 28, 2013

I recently received a notice of a Public Hearing on Tuesday concerning the rezoning of property S 1/2 of SW 35-56-7-W4M to be held on September 10, 2013 at the county office in St Paul. I will be out of the country on that day and am therefore sending by mail my strongest possible objection to rezoning this property from Agricultural to County Residential.

I am a co-owner of the property NW 35-56-7-W4M adjoining the proposed rezone property S 1/2 of SW 35-56-7-W4M where we have had agricultural and commercial interests for many years. In recent times this land has been used for cattle pasture and other agricultural purposes. In addition, our property is the source of a valuable gravel resource, of which I understand is urgently needed by several counties and by the oil and gas industry in northeastern Alberta generally.  Both agricultural use and gravel development on our property are inconsistent with the proposed residential development.

I can well imagine that the county would not want to prevent commercial development in the area (tax revenue, etc.). There are other locations suitable for residential development in close proximity to Elk Point that would not conflict with agricultural and gravel commercial activity. I therefore, urge you in the strongest possible terms to reconsider rezoning this property.

Marie Bibby, Co-owner

 

August 28, 2013

As co-owner of a property in close proximity to the above property, I am writing to express my concerns regarding the proposed rezoning of the above property.

The property at NW 35-56-7-W4 has been in our family for well over a half century. Over those many years it has provided pasture for large herds of cattle and a steady source of gravel. Today, that land continues to provide economic benefit for what are now five families. As oil extraction continues in the area, we anticipate the need for gravel will not only continue, but expand, well into the future and our property will continue to contribute to the livelihood of us and our children for years to come.

I was quite surprised to hear that the property so close to ours is being considered for residential use. I can't imagine why someone would choose to develop a residential area in the middle of pasture across the road from a gravel pit. Raising and transporting cattle and crushing and hauling gravel are both dusty, noisy and odorous endeavors that are bound to cause problems for anyone living close by. In this case, residential use would not be a good fit with the current use of surrounding land.

Given that I was only notified yesterday, I must admit I don't yet know what all rezoning for residential use would mean down the road and I really haven't had sufficient time to fully consider this matter. At this moment, I am very concerned that rezoning would be the first step on a slippery slope. Rezoning the adjacent property for residential use would allow for further action that limits, interferes or otherwise impinges on our long standing use of our property, and access to our property for that use.  This would adversely affect our ability to continue to benefit economically from our land. This would not be fair or reasonable.

As such, I must voice my strong objection to the passing of Bylaw 2013-35.

Jean L. Edwards

 

September 5, 2013

Diana Anderson - Also, co-owner of the property spoke in opposition to the proposed rezoning as they have a gravel pit on the adjacent property.  She read her letter aloud to Council:

I received the notice that the Council of the County of St. Paul No 19 is considering amending the Land Use Bylaw No. 2013·11 from Agricultural to County Residential One(1).

I am a co-owner of the property located on NW-35-56-7-W4M which is adjacent to the land that you are considering for rezoning.

I fully realize that the tax revenue generated from the proposed residential development will be much higher than what you are currently getting from agriculture taxation but ask that you consider the following:

Our property has both aggregate and future re-estate value as the creek runs through the north end of the property and the golf course borders us from the east.

It is our intent to extract the aggregate and once the land has been re-claimed to sell it for residential development.

As you are aware, the oil patch is booming and gravel is in great demand,  We have several parties interested in developing the aggregate potential and are very concerned that objections may be raised due the activity this would create.

On this basis, I must object to the proposed re-zoning.

However, when we receive a signed document from the County of St. Paul, that the owner/developer and future owners of the proposed residential area will not raise any objections or restrictions (traffic, noise, dust, environmental etc.) now or in the future to impede the development and access to the aggregate on our property, I would withdraw my objection and am reasonably certain my sisters would do so also.

This response has been discussed and approved by my sister Evangeline Munns, who is also co-owner, and lives in Toronto and is unable to attend the meeting.

Thank you for your consideration,

 

Mrs. Anderson went on to state that she is not totally opposed to the proposed subdivision however is requesting that a condition be placed on the approval, stating that there are no objections to them using the access road to develop the aggregate on their property.  They have not removed any aggregate from the property for a couple of years, but the potential is there to develop the aggregate.

 

Albert Rachynski, with Rachynski Land Surveys, spoke in favor of the proposed rezoning.  The landowners are looking to plan and develop for the long term and are open to conditions on the proposed development.

 

Reeve Upham declared the public hearing closed at 11:16 a.m.  The delegation left the Council Room. 



Councillor Maxine Fodness abstained from voting as she was absent during part of the public hearing. 

 



Councillor Maxine Fodness abstained from voting as she was absent during the public hearing.

  • Resolution #CM20130910.1024

    Motion to adjourn the meeting and proceed to Public Hearing scheduled for 11:00 a.m. to discuss Bylaw No. 2013-35, which is a Bylaw to amend Land Use Bylaw No. 2013-11 as it relates to rezoning S 1/2 SW 35-56-7-W4 from Agricultural to Country Residential (1).

    Carried
  • Resolution #CM20130910.1026

    Motion to table this item until later during the meeting.

    Carried
  • Resolution #CM20130910.1039

    Motion to give second reading to Bylaw No. 2013-35, as amended, with a correction to a typo on the bylaw. 

    Carried
  • Resolution #CM20130910.1040

    Motion to give third reading to Bylaw No. 2013-35, as amended.

    Carried
  • Resolution #CM20130910.1041

    Motion that, at the time of development of the S 1/2 SW 35-56-7-W4, a restrictive covenant will be registered on title identifying the potential gravel operations on the NW 35-56-7-W4.

    Carried

Josh Morrow was admitted to the Council Room at 11:17 a.m. to request permission to use the Stoney Lake Campground road to access his property located at NW 26-56-5-W4.  Mr. Morrow is proposing to develop a multi lot subdivision on that property, however before he proceeds with his plan, he will require access to the property.

 

Following his presentation to Council, the delegation left the Council Room. 



Reeve Upham recessed the meeting at 11:55 a.m. and reconvened the meeting at 1:00 p.m. with all members of Council present.

  • Resolution #CM20130910.1027

    Motion that administration approach Alberta Transportation regarding information on traffic counts along HWY 646, adjacent to NW 26-56-5-W4.

    Carried

Aline and Maurice Brousseau, Gilles and Eileen Boulianne and Albert Rachynski with Rachynski Land Surveys were admitted to the Council Room at 1:00 p.m. to request permission to close a statutory road between SW 22-58-11-W4 and SE 21-58-11-W4 and consolidate it with a parcel of land which is naturally fragmented by range road 113.  Aline circulated a plan of survey showing the proposed subdivision approximately 10-12 acres in size.  She advised that they are prepared to pay the advertising and survey fees but requested that Council consider waiving the administration fees and the cost of the land. 

 

Following the discussion, the delegation left the Council Room.



 

 

 

  • Resolution #CM20130910.1028

    Motion to proceed with the road cancelation on the north end of the statutory road located between SE 21-58-11-W4 and SW 22-58-11-W4 and that the landowners pay for the land as per County Policy as well as all surveying, advertising and associated costs.

    Carried
  • Resolution #CM20130910.1009

    Motion to approve one Councillor to attend the Alberta Recreation & Parks Association Conference in Lake Louise on October 24-26, 2013.

    Carried
  • Resolution #CM20130910.1010

    Motion to file the information on the Synergy Conference.

    Carried
  • Resolution #CM20130910.1011

    Motion to approve the appropriate staff to attend the 2013 AEMA Stakeholder Summit on November 4-5, 2013 in Calgary.

    Carried
  • Resolution #CM20130910.1012

    Motion to approve Kyle Attanasio, Municipal Intern, to attend the Alberta Association of Municipal Districts and Counties Fall Convention from November 12 to 15, 2013 in Edmonton. 

    Carried
  • Resolution #CM20130910.1013

    Motion to reschedule to October Public Works Meeting to October 29, 2013 at 10:00 a.m. as per section 193(3) of the M.G.A.

    Carried
  • Resolution #CM20130910.1014

    Motion to reschedule the November Council Meeting to November 19, 2013 at 10:00 a.m., as per section 193(3) of the M.G.A.

    Carried
  • Resolution #CM20130910.1015

    Motion to give first reading to Bylaw 2013-36, which is a Bylaw to provide for the control and regulation of the County`s municipal parking lot located at 5015- 49 Avenue, St. Paul, AB.

    Carried
  • Resolution #CM20130910.1016

    Motion to give second reading to Bylaw 2013-36.

    Carried
  • Resolution #CM20130910.1017

    Motion to present Bylaw 2013-36 at this meeting for third reading. 

    Carried Unamimously
  • Resolution #CM20130910.1018

    Motion to give third reading to Bylaw 2013-36.

    Carried
  • Resolution #CM20130910.1019

    Motion to approve Policy ADM-96 as it relates to the establishment of an exit interview process for the purpose of ascertaining the reasons why employees elect to leave their employment with the County of St. Paul No. 19, as per the recommendations of the Policy Committee.

    Carried
  • Resolution #CM20130910.1020

    Motion to approve Policy PW-97 as it relates to the implementation of LED technology for all future street light replacements and future installations, as per the recommendations of the Policy Committee.

    Carried
  • Resolution #CM20130910.1021

    Motion to approve Policy PW-98, as it relates to the establishment of a process whereby recreational corridors can become designated within the County of St. Paul No. 19, as per the recommendations of the Policy Committee. 

    Carried
  • Resolution #CM20130910.1022

    Motion to approve Policy ADM-99, as it relates to establishing the process by which Council can approve renaming of roads, parks, trails and municipal facilities, as per the recommendation of the Policy Committee. 

    Carried
  • Resolution #CM20130910.1023

    Motion to table a decision on Bylaw No. 2013-37 until later during the meeting.

    Carried
  • Resolution #CM20130910.1025

    Motion to give first reading to Bylaw No. 2013-37, to amend Land Use Bylaw No. 2013-11, as it relates to rezoning PNW 19-60-9-W4 from Agricultural to Country Residential (1). 

    Carried
  • Resolution #CM20130910.1029

    Motion to to increase the road construction on Twp Rd 583, N of 14-58-8-W4 by approximately .3 of a mile, located east of what was already approved.

    Carried
  • Resolution #CM20130910.1030

    Motion that the County hire Blue Star Paving to pave 155 metres along railway avenue in the Hamlet of Ashmont, starting at the back alley of main street and going east to first street, for a cost of $58,500.

    Carried
  • Resolution #CM20130910.1031

    Motion to allocate the funding from the 2013 Streets Improvement Program to the Ashmont paving project which is 155 metres along railway avenue, from the back alley of main street going east to first street.  Cost of the project is approximately $58,500.

    Carried
  • Resolution #CM20130910.1032

    Motion to ratify the use of Floatingstone Municipal Campground by IDP VP from September 6-8, 2013 for their third Annual Harvest Moon Celebration, and in exchange they will provide entertainment at the 2014 Ashmont Canada Day Celebrations.

    Carried
  • Resolution #CM20130910.1033

    Motion to ratify the Agreement dated August 23, 2013 with the owners of NW 25-62-11-W4 to remove their screenings which were stockpiled on PSW 36-62-11-W4, which the County has a lease agreement on.

    Carried
  • Resolution #CM20130910.1034

    Motion to extend the agreement by 2 weeks, to give the landowners extra time to remove their screenings from the lease area.

    Carried
  • Resolution #CM20130910.1035

    Motion that administration send a letter to the Vermilion Beach Association advising that CNRL's proposed development in sections 14, 23, 26 and 35-56-4-W4 does not fall under the County's jurisdiction, therefore Council will not get involved in the approval process.

    Carried
  • Resolution #CM20130910.1036

    Motion to table the survey from the AAMD&C regarding the condition and maintenance of the three digit highways within our Municipality, to the Public Works Meeting.

    Carried
  • Resolution #CM20130910.1037

    Motion that administration send a letter to Alberta Environment & Sustainable Resources stating the County's desire to retain the lease on SE 29-61-10-W4 for use by the St. Lina Ag Society.

    Carried
  • Resolution #CM20130910.1038

    Motion to enter into an agreement with Mallaig Minor Hockey to provide payroll services for the Mallaig Caretaker providing they agree to pay the employer portion of the payroll costs.

    Carried
  • Resolution #CM20130910.1042

    Motion to give a $200 donation to the Williams' Haunted House to help offset the expenses of hosting the annual halloween Spooktacular Event.

    Carried
  • Resolution #CM20130910.1043

    Motion to renew the contract for boarding stray dogs with Westcove Kennels for a one-year period commencing September 1, 2013.

    Carried
  • Resolution #CM20130910.1044

    Motion to proceed with the renovations in the lower level of the County office building to accommodate the ambulance staff.

    Carried
  • Resolution #CM20130910.1060

    Motion to go in camera to discuss land, legal and staffing issues.

    Carried
  • Resolution #CM20130910.1061

    Motion to revert to an open meeting.

    Carried
  • Resolution #CM20130910.1062

    Motion to refund the deposit for Lot 11, Block 7, Plan 0928675, as the purchaser is unable to fulfill their commitment to purchase the property due health reasons.

    Carried
  • Resolution #CM20130910.1063

    Motion that administration send a letter to the owner of NW 13-57-6-W4 restating the county's position that Range Road 61, which crosses his property, is a public road and does not belong to the landowner.

    Carried
  • Resolution #CM20130910.1045

    Motion to approve a silent auction item for the St. Paul Champions for Change 4th Annual Harvest Ball fundraiser to be held October 5, 2013.

    Carried

Councillor Frank Sloan left the meeting at 1:56 p.m.



Councillor Frank Sloan entered the meeting at 1:58 p.m.

  • Resolution #CM20130910.1046

    Motion to approve two Public Works employees to attend the Partners in Excellence 2013 Conference and Trade Show from Sept. 30 - Oct. 2 in Red Deer.

    Carried
  • Resolution #CM20130910.1047

    Motion to purchase a truck under the County's fleet number for the Lakeland Applied Research Association (LARA) and they will refund the County for the purchase price of the vehicle.

    Carried
  • Resolution #CM20130910.1048

    Motion to supply the cold mix for the St. Paul Fire Department building and the Town of St. Paul will haul it and lay it on their parking lot. 

    Carried
  • Resolution #CM20130910.1049

    Motion that administration send a letter to Alberta Transportation requesting that a school bus sign be erected in either direction along Secondary Highway 646 adjacent to NW 32-56-10-W4, as per the request of the landowner.

    Carried
  • Resolution #CM20130910.1050

    Motion to set the pay schedule for the Deputy Returning Officers for the 2013 Municipal Election as follows:

         -  $240 for Election Day

         -  $0.52 per kilometer for mileage

         -  $125 for training plus mileage

    Carried
  • Resolution #CM20130910.1051

    Motion to approve a $269 donation for the Alberta Beef Producers to help offset the costs of conducting a survey to evaluate the average annual economic cost of wildlife to Livestock Producers, providing they include input from the County of St. Paul.

    Carried
  • Resolution #CM20130910.1052

    Motion to sponsor one team at $400 for the 14th Annual Emergency Services Golf Tournament on September 21, 2013 in Elk Point.

    Carried

7.33

7.34

7.35

  • Resolution #CM20130910.1053

    Motion to file the CAO Report as presented.

    Carried
  • Resolution #CM20130910.1054

    Motion to cancel the lease on NE 2-62-12-W4 with Sherill and Dwayne Bull, as they did not comply with the condition in the lease which states that "any fencing that impacts other producers shall be completed to the County's satisfaction within 60 days of the commencement date of the lease or by July 15th of the first year of the lease".

    Carried
  • Resolution #CM20130910.1055

    Motion to offer a lease on NE 2-62-12-W4 to the other interested party, with a condition that the fence must be completed by June 30, 2014.

    Carried

Councillor Sloan reported on the Ag/Industrial tour with MP Brian Storseth on September 5.

  • Resolution #CM20130910.1056

    Motion to donate $80 to the Tofield/Ryley and Area Food Bank in lieu of a plaque congratulating Beaver County on the grand opening of their service centre, as per their request.  

    Carried
  • Resolution #CM20130910.1057

    Motion to approve the Council Fees for the Month of August, 2013 as circulated.

    Carried
  • Resolution #CM20130910.1058

    Motion to file the listing of Accounts Payable as circulated:

    Batch Cheque Date Cheque Nos. Batch Amount
    17141 August 7, 2013 17825-17858 $2,948,926.63
    17166 August 15. 2013 17859-17945 $   999,128.57
    17175 August 21, 2013 17946-17978 $   162,481.98

     

    Carried
  • Resolution #CM20130910.1059

    Motion to approve the budget to actual as of August 31, 2013.

    Carried

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  2:50 p.m.

 

These minutes approved this 8th day of October, 2013. 

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer