County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
5015- 49 Avenue, St. Paul, AB T0A 3A4

The 608th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:07 a.m., Tuesday, August 14, 2012 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham  
Councillor Glen Ockerman Division 1
Councillor Dwight Dach Division 2
Councillor Cliff Martin Division 3
Councillor Maxine Fodness Division 4
Councillor Frank Sloan Division 5
Councillor Alphonse Corbiere Division 6
Sheila Kitz CAO
Tim Mahdiuk Assistant CAO
Phyllis Corbiere Executive Assistant
Janice Huser St. Paul Journal

 

  • Resolution #CM20120814.1001

    Motion to approve minutes of the July 17, 2012 Council Meeting as presented.

    Carried
  • Resolution #CM20120814.1002

    Motion to adopt the Bank Reconciliation for the month of July, 2012.

    Carried

The following additions were made to the agenda:

7.12 - 7th Annual Partners in Excellence Conference

7.13 - Bylaw No. 1603 - Amend Land Use Bylaw -

           Rezone PSE 17-58-9-W4 from AG to CR

7.14 - Contract for Boarding Stray Dogs

7.15 - Request to Waive Building Permit Fees

7.16 - Request to Oil Service Road in Elk Point

7.17 - Letter of Concern - Ashmont Resident

7.18 - Invitation to 2012 Mayor's Golf Tournament -

           Lac La Biche County

  • Resolution #CM20120814.1003

    Motion to adopt the agenda for the Regular Meeting of Council for August 14, 2012 with the above noted additions.

    Unknown:
  • Resolution #CM20120814.1004

    Motion to increase the funding for the Elk Point Chamber of Commerce from $4,000 to $5,000 for 2012.

    Carried
  • Resolution #CM20120814.1005

    Motion to cancel the following road plan as it is no longer being used for public travel: 

    A Resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Statutes of Alberta, 2000, c. M-26, as amended.

    WHEREAS, the land hereafter described is no longer required for public travel.

    THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described road, subject to rights of access granted by other legislation or regulations.

    All that portion of Road Plan 4933EO in NE 6-57-5-W4 excepting thereout all mines and minerals.

    Cancelled portions to be consolidated with respective title.

    Carried
  • Resolution #CM20120814.1006

    Motion to cancel the following road plan as it is no longer being used for public travel: 

    A Resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Statutes of Alberta, 2000, c. M-26, as amended.

    WHEREAS, the land hereafter described is no longer required for public travel.

    THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described road, subject to rights of access granted by other legislation or regulations.

    All that portion of Road Plan 980KS in NW 8-59-11-W4 and NE 8-59-11-W4 excepting thereout all mines and minerals.

    Cancelled portions to be consolidated with respective title.

    Carried
  • Resolution #CM20120814.1007

    That administration send a letter to the owners of the three (3) lots regarding the estimated cost of adding additional sewer line to the Ashmont sanitary sewer system.

    Carried
  • Resolution #CM20120814.1008

    Motion to waive the $1,000 connection fee on the three lots, if the owners agree to connect to the sewer line.

    Carried

Marvin Bjornstad, Danny Smyl, Gerry Bidulock and Maurice Dargis were admitted to the Council Room at 10:30 a.m. to give an overview on the Riverland Recreational Trail Society and the Grooming Foundation, what they do and how they are all tied in with the Iron Horse Trail.  Mr. Bjornstad advised Council that both Riverland and the Grooming Foundation are struggling with operating costs and they are unable to access grants for operating purposes.

 

Mr. Bjornstad requested that Council consider redirecting the funding which the County provides on an annual basis to the Iron Horse Product Club to Riverland and the Grooming Foundation to assist with operating costs.  They also requested that Council consider increasing the funding to $6,720 effective 2012 for a period of 3 years.

 

Following their presentation, the delegation left the Council Room.

  • Resolution #CM20120814.1014

    Motion that the County redirect their annual funding contribution from the Iron Horse Product Club to the Riverland Recreation Society and the Trail Groomers Association for a three year term and to increase the annual funding from $4800 to $6720.  The change is to be effective 2013. 

    Carried

Reeve Upham declared the Public Hearing open at 11:12 a.m.

 

Council was informed that the public hearing was advertised in accordance with section 606 of the M.G.A. and the adjacent landowners were notified of the proposed rezoning.

 

Krystle Fedoretz, Planning and Development Officer, informed Council that the purpose of the Public Hearing is to amend Land Use Bylaw No. 1486 as it relates to rezoning 37.99 acres in PNE 35-58-10-W4 from Agricultural to one lot of Industrial Commercial and 3 lots of Country Residential 2.

 

Krystle read aloud a submission from Harry, Ursula and Liza Zellweger in opposition to the proposed rezoning.  They are concerned about unsuitable water running from the property into the lake.  They are also concerned with the increased noise, traffic and recreational vehicles around the lake which will affect the natural habitat for the birds and geese.

 

Krystle then read a letter from Lothar, Irma, Valencia & Mario Poser also in opposition to the proposed rezoning.  They feel that the agricultural land should be left in it's natural state as it is good farmland with good soil.  The correction line road will not sustain the increased traffic.  The Posers forsee acreage owners complaining about equipment working early mornings and late into the evenings.  They stated that this type of site should be developed at locations already zoned for Industrial Commercial use.

 

Valencia Poser then spoke in opposition to the rezoning as she does not believe that pristine farmland with good soil should be rezoned for industrial use when there is poor farmland that can be used instead.  She stated that they are not opposed to development in the County, however it should be done on suitable land in a suitable location.  She is also concerned with the natural slope of the land and drainage to the lake which would be negatively affected by the proposed business.

 

Cora Lee Beaulieau also spoke in opposition to the proposed rezoning as they do not want an industrial site in the area.  It will have a negative impact on the lake; even with the restrictions on the lot, there will be some spillage.  It is a natural habitat for migratory birds and it is good productive farmland that should be left in it's natural state.

 

Carmen Zellweger requested if impact studies had been done and why would an industrial/commercial lot be allowed up against the lake?

 

No one spoke in favor of the proposed rezoning.

 

Following the presentations to Council, Reeve Upham declared the Public Hearing closed.  Time:  11:37 a.m.



Councillor Frank Sloan withdrew his motion.

  • Resolution #CM20120814.1012

    Motion to adjourn the meeting and proceed to public hearing scheduled for 11:10 a.m. to discuss Bylaw No. 1601, which is a bylaw to rezone PNE 25-58-10-W4.

    Carried
  • Resolution #CM20120814.1015

    Motion to give second reading to Bylaw No. 1601.

     

    Unknown:
  • Resolution #CM20120814.1016

    Motion to give second reading to Bylaw No. 1601, which is a Bylaw to rezone PNE 35-58-10-W4 from Agricultural to one lot of Industrial Commercial and 3 lots of Country Residential.

    Defeated

Reeve Upham declared the next Public Hearing open at 11:37 a.m.

 

Council was informed that the purpose of the public hearing is discuss Bylaw No. 1602 which is a bylaw to amend Land Use Bylaw No. 1486 as it relates to rezoning 5.86 hectares in NW 19-60-9-W4 from Urban Expansion to Industrial/Commercial. 

 

Council was then informed that the public hearing was advertised in accordance with section 606 of the M.G.A. and the adjacent landowners were notified of the proposed rezoning.

 

There were no written submissions either for or against the proposed rezoning.

 

No one spoke in favor of the proposed rezoning.

 

Richard Michaud, adjacent landowner, requested clarification on whether it was the whole quarter that was being rezoned or if it was just the portion along the highway and how the property would be accessed.  Mr. Michaud was informed that it was just the 15 acres along the highway being rezoned and it would require a separate access to the property.

 

Reeve Upham declared the Public Hearing closed.  Time:  11:45 a.m.



Reeve Upham recessed the meeting at 12:00 p.m. and reconvened the meeting at 1:00 p.m. with all members of Council present.

  • Resolution #CM20120814.1017

    Motion to give second reading to Bylaw No. 1602, which is a bylaw to rezone 5.86 hectares in NW 19-60-9-W4 from Urban Expansion to Industrial/Commercial

    Carried
  • Resolution #CM20120814.1018

    Motion to give third reading to Bylaw No. 1602.

    Carried
  • Resolution #CM20120814.1013

    Motion to reconvene the meeting.  Time:  11:45 a.m.

    Carried

Reeve Upham declared the Public Hearing open at 1:15 p.m.

 

Council was informed that the purpose of the Public Hearing was to discuss the removal of the reserve designation on a portion of R4, Plan 3705RS at Vincent Lake, as part of the roof from the house located on the adjacent lot (02A) is encroaching on it and a garden shed is also located on it.

 

Council was then informed that the public hearing was advertised in accordance with section 606 of the M.G.A. and the adjacent landowners were notified.

 

There were no written submissions either for or against the proposed removal of the reserve designation.

 

No one spoke in favor or against the proposed removal.

 

Reeve Upham declared the Public Hearing closed.  Time:  1:16 p.m.

  • Resolution #CM20120814.1028

    Motion to adjourn the meeting to proceed to a public hearing scheduled for 1:15 p.m. to discuss removing the reserve designation on a portion of Lot R4, Plan 3705RS.

    Carried
  • Resolution #CM20120814.1029

    Motion to revert to an open meeting 1:16 p.m.

    Carried
  • Resolution #CM20120814.1030

    Motion to rescind Resolution #CM20120717.1018 which was passed at the July 17, 2012 Council Meeting.

    Carried
  • Resolution #CM20120814.1031

    Motion to remove the reserve designation on the portion of R4, Plan 3705RS at Vincent Lake which the roof of the house is encroaching on and the shed is situated on.  Also, that the cancelled portion of R4 will be consolidated with Lot 02A, Block 4, Plan 0425147 and all associated costs will be paid by the landowner.

    Carried

Kerri Gratton, Carmen Gerlinsky, Vicky Thompson and Karen Zalaski representing the Silhouette Dance Club were admitted to the Council Room at 1:30 p.m. to inform Council of the plans to build a new dance studio.  The Silhouette Dance Club has been in operation for 25 years and they currently have 101 members, 30 of whom live in the County. 

 

They provided Council with a floor plan of their building, however they did not have estimates and were uncertain of the total cost of the project.   They then requested financial support for their project.

 

Council suggested to the delegation that they get estimates to construct the new facility and then look into applying for grants.  Council informed the members that the County can supply them with a letter supporting the project in principle, which will be required with some of their grant applications.

 

Following the discussion, the delegation left the Council Room.

Matt Brassard, engineer with Urban Systems, was admitted to the Council Room at 1:55 p.m. to provide Council with an update on Ashmont/Lottie Lake, the Lottie Lake distribution line and the Lottie Lake leak options.  Following his presentation, the delegation left the meeting at 2:35 p.m.

  • Resolution #CM20120814.1009

    Motion to approve Marion Yacyshyn to attend the 2012 Assessors' Association Fall Symposium in St. Albert on September 20-21, 2012.

    Carried
  • Resolution #CM20120814.1010

    Motion to approve any Councillors who are available to attend the Ports to Plains Conference from October 2-4, 2012  in Taber.

    Carried
  • Resolution #CM20120814.1011

    Motion to table the request for funding for the Grandparents Day Walk until later during the meeting.

    Carried
  • Resolution #CM20120814.1019

    Motion to give a $200 grant for the Elk Point Grand Parent Day Walk on September 9, 2012 to help offset expenses for the lunch.

    Carried
  • Resolution #CM20120814.1020

    Motion that the County will assist the Elk Point Fire Department to build the skid for their Bush Buggy Unit and authorizes the fire department to utilize some of their operating money, that the County provides, to purchase the trailer.

    Carried
  • Resolution #CM20120814.1038

    Motion that Council go in camera at 2:45 p.m. to discuss a staff issue.

    Carried
  • Resolution #CM20120814.1039

    Motion that Council return to an open meeting at 2:47 p.m..

    Carried
  • Resolution #CM20120814.1040

    That Council approve the amendment for the FCSS position which amends the title to FCSS Administrative Support with the corresponding salary grid.

    Carried
  • Resolution #CM20120814.1021

    Motion to ratify administration signing the letter from Alberta Transportation agreeing to the 80 km/h speed zone starting at kilometre 0.462 for eastbound direction and at kilometre 0.932 for westbound direction on Highway 28 at the Ashmont Access.

    Carried
  • Resolution #CM20120814.1022

    Motion to approve the engineering estimates for the overlays on the Murphy and Moosehills roads at an approximate cost of $63,000.

    Carried
  • Resolution #CM20120814.1023

    Motion to tender the bridge repairs for the County of St. Paul for an approximate cost to the County of $150,000.

    Carried
  • Resolution #CM20120814.1024

    Motion to budget $3,000 to decorate the administration office for rodeo week and prepare a float for the parade.

    Carried
  • Resolution #CM20120814.1025

    Motion to cancel the $700 consumption charge from the months of May and June for the Ashmont Legion Branch, as the outside tap was inadvertently left running and caused the excessive consumption charge.

    Carried

Councillor D. Dach declared a conflict of interest as he has applied to connect to the St. Paul/Elk Point Water Line and left the meeting at 2:38 p.m.



Councillor Dach entered the meeting at 2:45 p.m.

  • Resolution #CM20120814.1036

    Motion to approve seventeen single connections and two dual connections for the St. Paul/Elk Point Water Line.

    Carried
  • Resolution #CM20120814.1037

    Council approved the request from a resident who is not adjacent to the water line, but wants to put the line into his property one quarter away, which would require a meter vault on the County's right of way.  Council's decision will be presented at the next Commission meeting.

    Carried
  • Resolution #CM20120814.1026

    Motion to approve two Public Works Staff members to attend the partners in Excellence Conference & Tradeshow from October 1-3, 2012 in Red Deer.

    Carried
  • Resolution #CM20120814.1032

    Motion to give first reading to Bylaw No. 1603, which is a bylaw to rezone 11.52 hectares in SE 17-58-9-W4 from Agricultural to Country Residential.

    Carried
  • Resolution #CM20120814.1027

    Motion to renew the contract for boarding stray dogs with Westcove Kennels for a one-year period commencing September 1, 2012.

    Carried
  • Resolution #CM20120814.1033

    Motion to waive the building permit fees for the construction of a new house on NE 22-55-9-W4 as the owner had previously applied for a building permit which expired and she had not requested an extension prior to it expiring.

    Carried

Administration received a request from the Town of Elk Point to oil the service road along 50th Avenue and the Northern Lights Building. 

  • Resolution #CM20120814.1034

    Motion to oil the service road along 50th Avenue and the Northern Lights Building within the Town of Elk Point limits and to charge the Town the actual costs of doing the work, which will be approximately $10,000.

    Carried

Council was presented with a letter from residents in the Hamlet of Ashmont requesting speed bumps along 3rd avenue south, which is north of 4001 Main Street. 

 

Following a discussion, Council requested that administration check into signage for the street north of 4001 Main Street in an effort to decrease the speed of the traffic along that street.

Council was informed that Lac La Biche County and the Chamber of Commerce are hosting a Mayor's Golf Tournament on September 13th.

  • Resolution #CM20120814.1035

    Motion to file the invitation to the 2012 Mayors Golf tournament sponsored by Lac La Biche County and the Lac La Biche & District Chamber of Commerce as information.

    Carried

Council discussed the report as it was read aloud by CAO, Sheila Kitz.

  • Resolution #CM20120814.1041

    Motion to purchase a table of 8 for $200 for the rodeo week kick-off supper on Monday, August 27, 2012.

    Carried
  • Resolution #CM20120814.1042

    Motion to accept CAO report as presented.

    Carried

9.3

9.4

  • Resolution #CM20120814.1043

    Motion to approve the Council Fees for the Month of July, 2012 as circulated.

    Carried
  • Resolution #CM20120814.1045

    Motion to file the following lists of Accounts Payable:

    Batch Cheque Date Cheque Nos. Batch Amount
    16194 July 5, 2012 15132-15215 $745,012.08
    16214 July 12, 2012 15216-15295 $1,074,610.67

     

    Carried
  • Resolution #CM20120814.1044

    Motion to file the budget to actual for the period ended July 31, 2012 as information.

    Carried

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  3:17 p.m.

 

These minutes approved this 11th day of September, 2012. 

 

____________________           ______________________

Reeve                                          Chief Administrative Officer