County of St. Paul No 19

Public Works Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Board Room

The Public Works Meeting of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:05 a.m., Tuesday, March 27, 2018 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham 
Councillor Darrell YounghansDivision 1
Councillor Kevin WirstaDivision 2
Councillor Cliff MartinDivision 3
Councillor Maxine FodnessDivision 4
Councillor Dale HedrickDivision 5
Councillor Laurent AmyotteDivision 6
Sheila KitzCAO
Mark ChileenDirector of Public Works
Bryan BespalkoPublic Works Supervisor
Tony DevlinPublic Works Supervisor
Tim MahdiukDirector of Community Services
Phyllis CorbiereExecutive Assistant
Kaitlyn KenneyMunicipal Intern
  • Resolution #PW20180327.1001

    to approve minutes of the February 27, 2018 Public Works Meeting as presented.

    Carried

The following additions were made to the agenda:

13.14  Metis Harvesting Policy

13.15  Personality Profiles

13.16  Joint Meetings with Town of St. Paul and Town of Elk Point

13.17  Mann Lake Residents



 

 

  • Resolution #PW20180327.1002

    to adopt the agenda for the March 27 Public Works Meeting with the above noted additions.  

    Carried

Staff - Mark Chileen, Tony Devlin, Bryan Bespalko and Kaitlyn Kenney left the Council Room at 10:07 a.m. 

 

Staff - Sheila Kitz, Tim Mahdiuk and Phyllis Corbiere remained in the Council Room during in camera discussions to provide additional information to Council as required.  



Mark Chileen, Tony Devlin, Bryan Bespalko and Kaitlyn Kenney entered the Council Room at 10:16 a.m.

  • Resolution #PW20180327.1003

    to go in camera as per Division 2, Part 1, Section 17 of the FOIP Act to discuss compensation.  Time:  10:07 a.m. 

    Carried
  • Resolution #PW20180327.1004

    to revert to an open meeting.  Time:  10:16 a.m. 

    Carried

Public Works Superintendent Mark Chileen informed Council that they will run split crews this summer for best utilitization of equipment.

  • Riverview Bridge file repair finished.  Issues with replacing cement collar due to water flow.  Rip Rap placed, and erosion repaired.
  • Approach and driveway to Russ Kowtun property completed.
  • Garner Road padding over low areas nearly complete
  • All proposed projects have been brushed.  Currently cleaning up.
  • Preparing for construction season - acquiring borrow pits, TFA’s, water act approvals, utility moves etc.
  • Iron horse trail pad section of trail. Heinsburg
  • Seed cleaning plant. Planned for Summer 2018
  • Ashmont transfer station cell.
  • Elk Point Ag Society regrade for construction
  • Elk Point water fill grade and approach
  • MCSNet tower site and approach for water line (Mallaig)
  • Finish Stoney Lake parking lot
  • Reclaim Batty Lake pit
  • Reclaim Kinjerski pit

Add:

  • Owlseye Bin Site
  • Floatingstone Bin Site

Council discussed the oiling proposals and estimates for 2018.

Council discussed dust control options.  Public Works was requested to contact Kortech to get information on their new product to be discussed further at the next Public Works Meeting. 

Council discussed gravel exploration. 

  • Testing has been done in 15 quarters and found noting usable.
  • Agreements secured exploring in North end of County as well as strategic locations around Lac Sante area to provide gravel for Lafond Sewage road. 
  • JD Mollard prepared a report of Divisions 5 & 6 
    • discussion on trying electroconductivity on areas identified as Priority 1.  Public Works to being back more information after agreements are in place for Priority 1 regarding the cost of doing conductivity in those areas.
  • Discussion on increasing royalty fees for private run pit run
  • Crusher Cone Tender Results
    • El Russ - $570,400
    • Groundworx - $586,650
      • Public Works will review the tenders and bring back a recommendation to the April Council Meeting.   


Reeve Upham recessed the meeting at 12:15 p.m. and reconvened the meeting at 12:45 p.m. with all members present.

Done until August.

The consultant working on the Regional Services Master Plan will be interviewing groups from the Towns of Elk Point and St. Paul as well as the County to discuss their facilities.   

Cold mixing will be done in Mallaig. 

Ashmont to Mallaig water line update

  • Working on agreement with St. Arnault for tower site
  • Beretta started moving in equipment for waterline project

KTI is working with staff in the utility department to upgrade their equipment bringing it up to date.  

  • Received first new grader
  • New steamer in and working; now have three steamers set up and ready to work
  • Inspecting summer construction equipment and ongoing maintenance on sanding trucks and graders
  • Front differential on 938 loader failed $7000 in parts
  • Engine on D7R had a critical failure in front engine gear train causing enough damage to warrant install of new drop in engine at a cost of $55,000
  • The old roll off garbage truck had a conversion kit installed to engine which deletes the emissions treatment and goes back to a single turbo system, also the Allison transmission was removed and resealed. Total cost was $10,000.
  • CVIP inspections and regular minor maintenance on going.
  • Gravel forwarding to the St. Paul and Mallaig yards
  • Winter graveling of roads in strategic locations
  • Shop building maintenance
  • Gravel exploration and acquiring SML on Crown
  • Brushing of planned construction projects

CNRL will be providing salvage wood for campsites.  We will pay trucking. 

  • Water Act
    • Pictures of a drainage issue where the landowner trenched on his land were circulated to Council.  A resident who previously owned land adjacent to this property is concerned that the water will flow from the county ditches and cause flooding on his private property.  He has reported the issue to Alberta Environment.  Council agreed that they will not get involved in the drainage issue unless it starts affecting County infrastructure. 
  • Application for SML Golden gate

Council discussed further the request from Neil and Barb Markham that the tanker truck parked along Township Road 590 be moved.  

  • Resolution #PW20180327.1005

    that Councillor Fodness contact the owner of the truck and request that he move it off the Township Road 590.  

    Carried
  • Resolution #PW20180327.1006

    to award the tender for the the construction of 1 mile on Township Road 564, in South 1/2 29-56-11-W4, Lafond Sewage Road, to Rondell Road Contracting  in the amount of $183,840.00, based on the recommendation of Urban Systems, with the County supplying culverts, geotextiles and gravel bringing the total for the project to $371,620.

    Carried

Council discussed the proposed amendments to the Fee Schedule Bylaw.  Following discussion, administration was required to make further corrections to the bylaw before proceeding further.  



 

 



 

 

  • Resolution #PW20180327.1011

    to give first reading to Bylaw 2018-04.

    Carried
  • Resolution #PW20180327.1012

    to give second reading to Bylaw 2018-04.

    Carried
  • Resolution #PW20180327.1013

    to present Bylaw 2018-04 at this meeting for third.

    Carried Unamimously
  • Resolution #PW20180327.1014

    to give third reading to Bylaw 2018-04.      

    Carried
  • Resolution #PW20180327.1007

    to give first reading to Bylaw 2018-05, with an amendment to Section 4.2.

    Carried
  • Resolution #PW20180327.1008

    to give second reading to Bylaw 2018-05.

    Carried
  • Resolution #PW20180327.1009

    to present Bylaw No. 2018-05 at this meeting for third and final reading.

    Carried Unamimously
  • Resolution #PW20180327.1010

    to give third reading to Bylaw No. 2018-05.     

    Carried

Krystle Fedoretz, Planning and Development, was admitted to the Council Room to discuss amendments to the Land Use Bylaw to accommodate retail sale and production of cannabis in the County.  Based on the discussion, administration will prepare an amendment to the Land Use Bylaw.

  • Resolution #PW20180327.1015

    motion to table the Encroachment Agreement with St. Arnault Lumber for the portion of the lift station encroaching on Lot 5, Block 3, Plan 1005EO in SE 25-60-10-W4, for more information regarding tax exemption of the lift station.

    Carried
  • Resolution #PW20180327.1016

    to move $750,000 from unrestricted surplus into reserves for future expenditures. 

    Carried
  • Resolution #PW20180327.1017

    to deny the request from the Lakeland Panthers Bantam AA Hockey Team for sponsorship to attend a Provincial Championship, as it falls outside of policy ADM-51.

    Carried

Council was informed that the Government of Alberta is conducting a review of the Metis Harvesting in Alberta Policy to ensure the policy is consistent with case law, while respecting Metis harvesting practices.  They will be completing engagement sessions focusing on balancing Metis harvesting activities with the protection and conservation of wildlife resources in Alberta.  Administration will forward the policy to Council to determine if they want to provide feedback  as Council as a whole.

Council decided not to proceed with completing the Personality Profiles offered by Jump Outta Bed Inc. 

  • Resolution #PW20180327.1018

    that administration schedule Joint Council meetings with the Town of St. Paul and Town of Elk Point and a meeting with all three Councils in the fall of 2018.

    Carried

CAO Sheila Kitz left the Council Room at 11:15 a.m. and did not return.

  • Resolution #PW20180327.1019

    that administration send a letter to Mr. Simons reiterating the answers to his questions and returning all his documents as requested.

    Carried

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  1:16 p.m.

 

These minutes approved this 24th day of  April, 2018.

 

___________________________       _________________________

Reeve                                                  Chief Administrative Officer

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