County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, June 14, 2016
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:09 a.m., Tuesday, June 14, 2016 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Bryan Bespalko	Public Works Supervisor
Kyle Attanasio	Dir. Leg. & Comm Services
Janice Huser	St. Paul Journal

Reeve Upham presented the Municipal Safety Recognition Certificate to Bryan Bespalko, in recognition of 20 years of Accreditation under the Safety Codes Act. 

2.

Minutes

• Resolution #CM20160614.1001

  to approve minutes of the May 10, 2016 Council Meeting as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20160614.1002

  to adopt the Bank Reconciliation for the month ending May 31, 2016.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

8.12  Request for Letter of Support - Town of Elk Point

8.13  Request to Waive Disposal Fees - St. Paul Animal Shelter

8.14  Request for Letter of Support - Mallaig Legion

8.15  Owlseye Road

8.16  Protection for the Unprotected - Second Annual Show and Shine

10.2  Fire Chief's Conference

• Resolution #CM20160614.1003

  to adopt the agenda for the Regular Meeting of Council for June 14, 2016 with the above noted additions.

  Carried

5.

In Camera

In Camera Item

• Resolution #CM20160614.1004

  to go in camera as per section 27 of the FOIP Act.  Time:  10:15 a.m.

  Carried
• Resolution #CM20160614.1005

  to revert to an open meeting.  Time: 10:55 a.m.

  Carried
• Resolution #CM20160614.1006

  that administration negotiate with the owners of NW 16-57-6-W4 regarding their legal claim against the County.

  Carried
• Resolution #CM20160614.1007

  that administration get a legal opinion for potential options to proceed with the construction of the Owlseye road.   

  Carried
• Resolution #CM20160614.1008

  to deny the request from the owner of S 1/2 SW 31-60-10-W4 to remove the writ of enforcement for his outstanding gravel invoice, however administration will look at other options to collect the invoice.

  Carried

6.

Business Arising from Minutes

7.

Delegation

7.1

11:00 a.m. - Bylaw No. 2016-12 - Amend LUB - Rezone N 1/2 NW 7-58-8-W4

Reeve Upham called the public hearing to order at 11:00 a.m.

Krystle Fedoretz, Planning and Development, informed Council that the Public Hearing has been advertised in accordance with Section 203 of the M.G.A.

 

Krystle Fedoretz informed Council that the purpose of the Public Hearing is to hear from anyone affected by Bylaw No. 2016-12, which is a Bylaw to amend Land Use Bylaw No. 2015-50 as it relates to rezoning 10 acres in N 1/2 NW 7-58-8-W4 from Agricultural to Country Residential One (CR1). 

 

Reeve Upham requested if there were any written submissions in opposition to the proposed amendment to the Land Use Bylaw.  There were no written submissions in opposition and there was no one present to speak in opposition.

 

Krystle Fedoretz also informed Council that there were no written submissions in favor of the proposed amendment and and there was no one present to speak in favor.

 

Reeve Upham declared the Public Hearing closed at 11:02 a.m.

• Resolution #CM20160614.1013

  motion to give second reading to Bylaw No. 2016-12, which is a bylaw to amend Land Use Bylaw No. 2013-50, as it relates to rezoning 10 acres in N 1/2 NW 7-58-8-W4 from Agricultural to Country Residential One (CR1). 

  Carried
• Resolution #CM20160614.1014

  motion to give third reading to Bylaw No. 2016-12. 

  Carried

7.2

11:30 a.m. - Karen Getzinger & Les Trach

Les Trach and Karen Getzinger, owners of Lot 1, Block 1, Plan 0124546, were admitted to the Council Room at 11:34 a.m. to discuss a letter they received from County staff stating that they must remove their horses from their property, as they are in contravention of the County Land Use Bylaw. 

 

Mr. Trach informed Council that he was not aware that the Land Use Bylaw existed.  They use their property to house their livestock from November 1 to May 31 -  between 60-70 cows and 100 horses.  From June 1 to November 1 their animals are on pasture, so there are very few animals during that time period on their property.

 

They are requesting to be exempt from the Land Use Bylaw and be permitted to leave their animals on their property.

 

Following their presentation, the delegation left the Council Room at 11:45 a.m.

• Resolution #CM20160614.1022

  that administration prepare an amendment to Land Use Bylaw 2013-50 to include a notwithstanding clause to allow the landowners to continue operating in the capacity that they are currently operating, and that the amendment be presented at the Public Works meeting.

  Carried

8.

New Business

8.1

Purchase Firefighting ATV w/ Skid Unit

 

 

• Resolution #CM20160614.1009

  to approve the use of funds in the amount of $25,000 from the Joint Use-Fire Reserve Account to purchase an ATV w/skid unit and that the additional funding will be paid for by the fundraising society. 

  Carried

8.2

Request for Funding - Riverland Recreational Trail Society

• Resolution #CM20160614.1010

  to approve annual funding in the amount of $6,720 for the Riverland Recreation Society and the Trail Groomer's Association for a three year term commencing 2016.

  Carried

8.3

Funding Request - Ashmont Royal Canadian Legion

• Resolution #CM20160614.1011

  to table the request from the Ashmont Legion for funding to assist with renovations to their hall, and request that they provide quotes for the work to be completed. 

  Carried

8.4

Request to Cost Share Operating Costs for Elk Point Senior's Handi Van

• Resolution #CM20160614.1012

  to approve the request to cost share the operating expenses up to $3,000 with the Town of Elk Point for the Elk Point Senior's Handi Bus, with the expense to be paid from the Transportation Reserve Account. 

  Carried

8.5

Request to Cancel Property Taxes on Lot 6, Block 3, Plan 0021847

• Resolution #CM20160614.1015

  to refund the municipal property taxes in the amount of $743.71 for the 2016 taxation year on Lot 6, Block 3, Plan 0021847, as per section 347 of the M.G.A., as the property is only being used for a dugout and a small shed that houses equipment to pump water to 3 lots in the subdivision.

  Carried

8.6

Request for Property Tax Exemption

• Resolution #CM20160614.1016

  to exempt the cabin located on SE 19-57-9-W4 for the 2016 taxation year, as it is owned by a non-profit organization but located on private property. 

  Carried

8.7

St. Vincent Beach

• Resolution #CM20160614.1017

  that administration refer the policy regarding brushing on MR to the ratepayer who is requesting access to Vincent Lake. 

  Carried

8.8

Bylaw No. 2015-15 - Road Closure Bylaw between SE 6-60-11-W4 and NE 31-59-11-W4

• Resolution #CM20160614.1018

  to give second reading to Bylaw No. 2015-15, which is a bylaw to close 420 metres of road allowance between SE 6-60-11-W4 and NE 31-59-11-W4.

  Carried
• Resolution #CM20160614.1019

  to give third reading to Bylaw No. 2015-15.

  Carried

8.9

Water Supply Agreement with Hwy 28/63 Water Commission

• Resolution #CM20160614.1020

  to approve the Water Supply Agreement with the Highway 28/63 Water Services Commission for a 25 year term.

  Carried

8.10

MGA Review Questionnaire

 

 

• Resolution #CM20160614.1021

  to refer the responses to the MGA Review Questionnaire to Public Works Meeting,  to be submitted as a Council as a whole. 

  Carried

8.11

Spring Cleanup

• Resolution #CM20160614.1023

  to file the information on the Spring cleanup in the Hamlets of Ashmont and Mallaig and Floatingstone and Crestview subdivisions. 

  Carried

8.12

Request for Letter of Support - Town of Elk Point Recreation

• Resolution #CM20160614.1024

  to provide the Town of Elk Point Recreation Department with a letter of support for their grant application under the Canada 150 Community Infrastructure Program to expand the recreational trail. 

  Carried

8.13

Request to Waive Disposal Fees - St. Paul Animal Shelter

 

 

• Resolution #CM20160614.1025

  to deny the request from the St. Paul Animal Shelter to waive the tipping fees and recommend that they look at alternative methods of disposing of the debris on their property.

  Carried

8.14

Request for Letter of Support - Mallaig Legion

• Resolution #CM20160614.1026

  to provide the Mallaig Legion with a letter of support for funding through the Canada 150 grant to complete the upgrades to their hall.

  Carried

8.15

Owlseye Road

8.16

Protection for the Unprotected - 2nd Annual Show & Shine

• Resolution #CM20160614.1027

  to approve the request from the Protection for the Unprotected Awareness Society of Alberta to close 3 blocks along Main street in Ashmont, directly in front of Lots 13-15, Block 1, Plan 1379CL and to use the staging area for their 2nd Annual Show and Shine on July 24, 2016. 

  Carried

9.

Correspondence

10.

Reports

10.1

CAO Report

• Resolution #CM20160614.1028

  to apply for Canada 150 Grant for funding to build a mini-golf and gazebo at the Westcove Campground.

  Carried
• Resolution #CM20160614.1029

  that administration submit an application to nominate Haying in the 30s for a Heritage Award.

  Carried
• Resolution #CM20160614.1030

  to file the CAO report as presented.

  Carried

10.2

Fire Chiefs Conference

Councillor D Dach  reported on the Annual Fire Chief Conference.

• Resolution #CM20160614.1031

  that administration look into the cost of the Firemen dress uniform and that every individual has safety piece and canisters that click in.

  Carried

11.

Upcoming Meetings

11.1

June 24 Beaver River Trestle Grand Opening

11.2

June 28 @ 10:00 a.m. - Public Works

12.

Financial

12.1

Budget to Actual

• Resolution #CM20160614.1032

  to approve the budget to actual as of May 31, 2016.

  Carried

12.2

Council Fees

 

 

• Resolution #CM20160614.1033

  to approve the Council Fees for the Month of May, 2016 as circulated.

  Carried

12.3

Listing of Accounts Payable

• Resolution #CM20160614.1034

  Motion to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  19394	May 11, 2016	25724	$      4,850.00
  19406	May 12, 2016	25725 - 25843	$   728,167.23
  19416	May 18, 2016	25844 - 25876	$1,269,623.53
  19435	May 2, 2016	25877 - 25942	$   424,681.67

  Carried
• Resolution #CM20160614.1035

  to go in camera as per Section 17 of the FOIP Act.  Time:  12:30 p.m.

  Carried
• Resolution #CM20160614.1036

  to revert to an open meeting.  Time:  12:35 p.m.

  Carried

13.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  12:36 p.m.

 

These minutes approved this 12th day of July , 2015.

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer