County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, October 11, 2016
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:07 a.m., Tuesday, October 11, 2016 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Mark Chileen	Director of Public Works
Bryan Bespalko	PW Supervisor
Kyle Attanasio	Dir. Leg. & Comm Services

2.

Minutes

• Resolution #CM20161011.1001

  to approve minutes of the September 13, 2016 Council Meeting as presented.

  Carried

3.

Bank Reconciliation

Councillor Frank Sloan left the Council Room at 10:05 a.m.

 

 

• Resolution #CM20161011.1002

  to adopt the Bank Reconciliation for the month ending September 30, 2016.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

• Resolution #CM20161011.1003

  to adopt the agenda for the Regular Meeting of Council for October 11, 2016 as presented.

  Carried

5.

In Camera

In Camera

Councillor Frank Sloan entered the Council Room at 10:10 a.m.

• Resolution #CM20161011.1004

  to go in camera as per sections 24 and 25 of the FOIP Act.  Time:  10:09 a.m.

  Carried
• Resolution #CM20161011.1005

  to revert to an open meeting.  Time: 10:35 a.m.

  Carried
• Resolution #CM20161011.1006

  to deny the request from a landowner to re-open his subdivision application, Planning & Development File No. 10-9-835, based on advice from legal counsel.

  Carried
• Resolution #CM20161011.1007

  to rescind motion number CM20160913.1027, as it relates to Lot 1, Block 3, Plan 8121812.

  Carried
• Resolution #CM20161011.1008

  that administration send a letter to the owners of Lot 1, Block 3, Plan 8121812 explaining Land Use Bylaw No. 2015-30 and the non-conforming use.

  Carried
• Resolution #CM20161011.1009

  to approve the Organizational Chart effective January 1, 2017, which includes changes outside of policy HR-27.

  Carried

6.

Business Arising from Minutes

7.

Delegation

7.1

11:30 a.m. - AAMD&C Member Visit

Al Kemmere, President, Soren Odegard, District 5 Director and Gerald Rhodes, Executive Director with AAMD&C were admitted to the Council Room at 11:30 a.m. to discuss current issues which included the MGA Review, Bill 6, Linear Assessment and Centralized Assessment.

 

7.2

1:00 p.m. -CNRL

Andre Campeau, Superintendent, Nick Gafuik, Public Affairs Advisor and Carrie Baumgardner, Stakeholder Relations Advisor with CNRL, were admitted to the Council Room at 1:00 p.m.  The delegation advised of the steps that CNRL has taken to reduce their operating costs and requested that the County consider a 30% reduction in property taxes for 2017.  Following their presentation, the delegation left the Council Room at 1:35 p.m.

Janani Whitfield, St. Paul Journal, entered the Council Room at 1:05 p.m.  

• Resolution #CM20161011.1048

  to deny the request from CNRL for a 30% reduction in property taxes for the 2017 taxation year. 

  Carried Unamimously

7.3

1:30 pm - Urban Systems

Matt Brassard and Anton Bester with Urban Systems were admitted to the Council Room at 1:30 p.m. to discuss the work plan for consulting services for the route investigation, preliminary design, detailed design and tender, and construction services for the Ashmont/Mallaig waterline, which includes approximately 22 km of watermain, installation of a new chloramine boosting station and installation of a filling station.  Following their presentation, the delegation left the Council Room. 

• Resolution #CM20161011.1049

  to  approve the work program as presented by Urban Systems for engineering services as it relates to the design and construction of a water transmission line from Ashmont to Mallaig.

  Carried

7.4

2:00 p.m. - Town of Elk Point

Parish Tung, Mayor, Lorne Young, Councillor and Ken Gwozdz, CAO with the Town of Elk Point were admitted to the Council Room at 2:10 p.m.

Janani Whitfield, Editor with the St. Paul Journal left the Council Room at 2:10 p.m.

Janani Whitfield entered the Council Room at 3:05 p.m.

 

 

• Resolution #CM20161011.1046

  to go in camera as per section 16 of the FOIP Act.  Time:  2.12 p.m.

  Carried
• Resolution #CM20161011.1047

  to revert to an open meeting.  Time:  3:05 p.m.

  Carried
• Resolution #CM20161011.1050

  that CAO Sheila Kitz work with Ken Gwozdz, Administrator from the Town of Elk Point, to review their operating costs.

  Carried

8.

New Business

8.1

Cemeteries Bylaw 2015-29

Councillor F. Sloan left the Council Room at 10:40 a.m.

 

 

• Resolution #CM20161011.1010

  to give first reading to Bylaw No. 2015-29.

  Carried
• Resolution #CM20161011.1011

  to give second reading to Bylaw No. 2015-29.

  Carried
• Resolution #CM20161011.1012

  to present Bylaw No. 2015-29 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20161011.1013

  to give third reading to Bylaw No. 2015-29.

  Carried

8.2

Taxation of Mobile Units in Manufactured Home Parks Bylaw 2016-16

• Resolution #CM20161011.1014

  to give first reading to Bylaw 2016-16, Taxation of Mobile Units in Manufactured Home Parks.

  Carried
• Resolution #CM20161011.1015

  to give second reading to Bylaw No. 2016-16.

  Carried
• Resolution #CM20161011.1016

  to present Bylaw No. 2016-16 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20161011.1017

  to give third reading to Bylaw No. 2016-16 

  Carried

8.3

Rescinding Bylaw 2016-18

Councillor Frank Sloan entered the Council Room at 10:44 a.m.

 

 

• Resolution #CM20161011.1018

  to give first reading to Bylaw 2016-18, Bylaw to rescind obsolete bylaws.

  Carried
• Resolution #CM20161011.1019

  to give second reading to Bylaw No. 2016-18. 

  Carried
• Resolution #CM20161011.1020

  to present Bylaw No. 2016-18 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20161011.1021

  to give third reading to Bylaw No. 2016-18. 

  Carried

8.4

Nonprofit Community Organizations Tax Exemption Bylaw 2016-19

• Resolution #CM20161011.1022

  to give first reading to Bylaw 2016-19, Nonprofit Community Organizations Tax Exemption Bylaw.

  Carried
• Resolution #CM20161011.1023

  to give second reading to Bylaw No. 2016-19.

  Carried
• Resolution #CM20161011.1024

  to present Bylaw No, 2016-19 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20161011.1025

  to give third reading to Bylaw No. 2016-19. 

  Carried

8.5

Conference and Education Attendance Policy HR-8

• Resolution #CM20161011.1026

  to approve Policy HR-8 as amended as it relates to councillor and employee attendance at conferences and other professional development sessions, as per the recommendations of the Policy Committee.

  Carried

8.6

Vacation Policy HR-33

• Resolution #CM20161011.1027

  to approve Vacation Policy HR-33 with amendments relating to employees retiring or terminating, as recommended by the Policy Committee. 

  Carried

8.7

County-owned Structures Not Requiring a Development Permit DEV-56

• Resolution #CM20161011.1028

  to approve Policy DEV-56, County-owned Structures Not Requiring a Development Permit Policy, as per the recommendations of the Policy Committee. 

  Carried

8.8

Credit Cards Policy- ADM-77

• Resolution #CM20161011.1029

  to approve Policy ADM-77 as amended as it pertains to the use of County credit cards, as per the recommendations of the Policy Committee. 

  Carried

8.9

Asset Management Policy - ADM-115

• Resolution #CM20161011.1030

  to approve Asset Management Policy ADM-115, as it relates to asset management practices, as per the recommendations of the Policy Commitee. 

  Carried

8.10

Volunteer Fire Departments Policy FES-117

• Resolution #CM20161011.1031

  to approve Policy FES-117 as it relates to the management of volunteer fire departments, as per the recommendations of the Policy Committee. 

  Carried

8.11

Community and Organizations Grants and Loans Policy ADM-118

• Resolution #CM20161011.1032

  to table Policy ADM-118, for clarification.

  Carried

8.12

Apprenticeship Training Policy - HR-119

• Resolution #CM20161011.1033

  to approve Policy HR-119 to establish standards for apprenticeship training at the County, as per the recommendations of the Policy Committee. 

  Carried

8.13

CNRL Donation Committee Fundraiser

• Resolution #CM20161011.1034

  to purchase a table of 8 for $480 for the Annual CNRL Charity Fundraiser and donate an item for their silent auction.

  Carried

8.14

AHRF Heritage Award

• Resolution #CM20161011.1035

  to approve Reeve Upham to attend the Alberta Historical Resources Foundation Heritage Awards Ceremony on October 14, 2016 in Calgary, as Haying in the 30s will be receiving an award which the County nominated them for.

  Carried

8.15

SLGM Decision Making Course

• Resolution #CM20161011.1036

  to approve Sheila Kitz, CAO to attend a workshop on Effective Problem Solving and Decision Making hosted by the SLGM, on November 29, 2016 in Edmonton.

  Carried

8.16

Committee to Negotiate Recreation Agreement with Town of St. Paul

• Resolution #CM20161011.1037

  to approve Councillor Martin, Councillor Sloan, Reeve Upham, Sheila Kitz, Tim Mahdiuk and Kyle Attanasio to the committee to negotiate a new Recreation Agreement with the Town of St. Paul.

  Carried

8.17

2016 Strategic Plan - 3rd Quarter

• Resolution #CM20161011.1038

  to accept the 3rd Quarter update to the 2016 Strategic Plan as information.

  Carried

8.18

2017 Strategic Plan

• Resolution #CM20161011.1039

  to approve the 2017 Strategic Plan with the following addition:

  pg 40 - Explore upgrade of boat lanuches at Municipal Parks, Lac Sante and other boat launches within the County of St. Paul.

  Carried

8.19

Encroachment Agreement

• Resolution #CM20161011.1040

  to enter into an encroachment agreement with Paul and Diana Gour to allow the deck and steps to remain on the Environmental Reserve in front of their property at Lot 7, Block 1,Plan 8020711, which is the same agreement that had been negotiated with their parents Henry & Florence Gour in August, 2016.

  Carried

8.20

Lot A, Block 2, Plan 527MC

• Resolution #CM20161011.1041

  to deny the request from the landowner to purchase up to 10 feet in front of Lot A, Block 2, Plan 527MC at Vincent Lake.

  Carried

8.21

Recycling Pilot Project - Quik Pick Waste Disposal

• Resolution #CM20161011.1042

  to continue with the recycling program at the Elk Point Transfer Station with Quik Pick Waste Disposal after the January 31, 2017 pilot project is completed, at an annual fee of $4,218.24, to be shared with the Town of Elk Point. 

  Carried

8.22

Request to Connect to Distribution System in Bayview

Councillor G. Ockerman left the Council Room at 11:08 a.m.

 

 

• Resolution #CM20161011.1043

  to allow the owner of Lot 1, Block 1, Plan 3063MC to connect to the distribution system in Bayview Beach by directionally drilling the shortest route, which is through Lot R1, Block 1, Plan 3063MC providing he installs a 2" line and consults with the utilities staff prior to connection. 

  Carried

8.23

Gravel Truck

Councillor G. Ockerman entered the Council Room at 11:25 a.m.

• Resolution #CM20161011.1044

  to approve the purchase of a 2016 Western Star Gravel Truck for $192,500 to be paid from the 2017 budget. 

  Carried

8.24

Allowance for Non-Collectible Tax Accounts

• Resolution #CM20161011.1045

  to increase the allownace for doubtful property tax accounts from $5,000 to $13,000 for 2016. 

  Carried

8.25

-

8.26

-

8.27

-

8.28

-

8.29

-

9.

Correspondence

10.

Reports

10.1

CAO Report

• Resolution #CM20161011.1051

  to file the CAO report.

  Carried
• Resolution #CM20161011.1052

  that administration send a letter to Alberta Environment requesting clarification on the process and application submitted by a resident in the County of Two Hills regarding an irrigation system from Lac Sante.

  Carried

11.

Upcoming Meetings

11.1

Oct. 25 @ 10:00 a.m. - Public Works

11.2

Oct. 28 @ 10:00 a.m. - Organizational Meeting

11.3

Nov. 1 @ 9:30 a.m. - ASB Regional Meeting

11.4

Nov. 15 - 17 - AAMD&C Convention

12.

Financial

12.1

Budget to Actual

• Resolution #CM20161011.1053

  to approve the budget to actual as of September 30, 2016.

  Carried

12.2

Council Fees

 

 

• Resolution #CM20161011.1054

  to approve the Council Fees for the Month of September, 2016 as circulated.

  Carried

12.3

Listing of Accounts Payable

• Resolution #CM20161011.1055

  to file the listings of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  19698	Aug. 4, 2016	26397 - 26470	$   941,333.16
  19708	Aug. 9, 2016	26471 - 26506	$   629,893.72
  19731	Aug. 16, 2016	Online Payments	$     96,712.22
  19732	Aug. 16, 2016	26507 - 26558	$1,071,794.99
  19751	Aug. 24, 2016	26559 - 26601	$1,251,062.13
  19778	Sept. 7, 2016	26602 - 26668	$1,347,744.68
  19787	Sept. 9, 2016	Online Payments	$     21,986.14
  19792	Sept. 13, 2016	26669 - 26670	$   583,250.38
  19813	Sept. 19, 2016	Online Payment	$     73,534.53
  19817	Sept. 19, 2016	26671 - 26741	$   900,715.92
  19823	Sept. 22, 2016	Online Payment	$     21,718.87
  19833	Sept. 28, 2016	26742 - 26826	$1,211,928.18
  19836	Sept. 28, 2016	26827	$     22,243.20

  Carried

13.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  3:40 p.m.

 

These minutes approved this 8th day of November, 2016.

 

 

________________________           ____________________________

Reeve                                               Chief Administrative Officer