County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, October 11, 2016
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

In Camera

In Camera

In Camera items to be presented at the meeting.

5.1

In Camera

6.

Business Arising from Minutes

7.

Delegation

7.1

11:30 a.m. - AAMD&C Member Visit

Al Kemmer, President, Soren Odegard, District 5 Director and Gerald Rhodes, Executive Director will meet with Council to discuss current top priorities of the AAMDC and any issues in the County.

7.2

1:00 p.m. -CNRL

At the March Meeting, Council heard from a CNRL delegation requesting a reduction in their 2016 property tax rates, in an effort to reduce their operating costs.  CNRL has now submitted a letter requesting that Council consider a 30% reduction in their property taxes from the 2015 levels. 

 

Ken Harke, VP of Operations and Andre Campeau, Superintendent with CNRL will be in to disucss their request for a reduction in their property taxes with Council.

7.3

1:30 pm - Urban Systems

Urban Systems will be in to discuss a Work Program for the Ashmont/Mallaig Waterline. (copies of the work program will be provided to Council at the Council meeting) 

The project has been discussed with Mike Yakemchuk from Alberta Transportation Water For Life program.  The Work Program has been vetted by Graeme Langford, an independent consulting engineer used by the County to evaluate the engineering proposal, Bryan Bespalko, PW Supervisor, and Sheila Kitz, CAO.

7.4

2:00 p.m. - Town of Elk Point

The Town of Elk Point has an appointment to meet with Council at 2:00 p.m.  Discussions with the Town will take place in camera.

8.

New Business

8.1

Cemeteries Bylaw 2015-29

Bylaw 2015-29, the Cemeteries Bylaw, is being presented to Council to establish standards for the management and operations of cemeteries in the County. This Bylaw was brought before the Policy Committee on September 27th, 2016. 

8.2

Taxation of Mobile Units in Manufactured Home Parks Bylaw 2016-16

Bylaw 2016-16, the Taxation of Mobile Units in Manufactured Home Parks Bylaw, is being presented to Council to provide for the assessment and taxation of mobile units located in a mobile home park to the owner of the manufactured home park. This bylaw was brought before the Policy Committee on September 27th, 2016. 

8.3

Rescinding Bylaw 2016-18

Bylaw 2016-18, the Rescinding Bylaw, is being presented to Council to rescind obsolete, inoperative, redundant, irrelevant, or otherwise ineffective bylaws dating back to the County's incorporation in 1962.This Bylaw was brought before the Policy Committee on September 27th, 2016. 

8.4

Nonprofit Community Organizations Tax Exemption Bylaw 2016-19

Bylaw 2016-19, the Nonprofit Community Organizations Tax Exemption Bylaw, is being presented to Council to establish property tax exemptions for specifed nonprofit community organizations. This Bylaw was brought before the Policy Committee on September 27th, 2016. 

8.5

Conference and Education Attendance Policy HR-8

Policy HR-8 is being presented to Council to amend the standards for the County of St. Paul's employee and councillor attendance at conferences and other professional development sessions. This Policy was brought before the Policy Committee on September 27th, 2016. 

8.6

Vacation Policy HR-33

Policy HR-33 is being presented to Council to amend the standards used when determining employee vacation time. This Policy was brought before the Policy Committee on September 27th, 2016. 

8.7

County-owned Structures Not Requiring a Development Permit DEV-56

Policy DEV-56, the County-owned Structures Not Requiring a Development Permit Policy, is being amended to clarify the development permit process for County-owned structures. This Policy came before the Policy Committee on September 27th, 2016.

8.8

Credit Cards Policy- ADM-77

Policy ADM-77 is being presented to amend the standards for the use of County credit cards. This Policy was brought before the Policy Committee on September 27th, 2016. 

8.9

Asset Management Policy - ADM-115

Policy ADM-115 is being presented to Council to establish standards for the asset management practices in the County. This Policy came before the Policy Committee on September 27th, 2016. 

8.10

Volunteer Fire Departments Policy FES-117

Policy FES-117, the Volunteer Fire Departments Policy, is being introduced to establish standards for the operation of volunteer fire departments in the County. This Policy came before the Policy Committee on September 27th, 2016 and has been endorsed by the Ashmont and Mallaig Fire Departments. 

8.11

Community and Organizations Grants and Loans Policy ADM-118

Policy ADM-118 is being presented to Council to establish standards for the distribution of grants and loans to community organizations. This Policy was brought before the Policy Committee on September 27th, 2016.

8.12

Apprenticeship Training Policy - HR-119

Policy HR-119 is being presented to Council to establish standards for the management of apprenticeship training with the County. This Policy came before the Policy Committee on September 27th, 2016. 

8.13

CNRL Donation Committee Fundraiser

CNRL will be hosting their Annual Charity Fundraiser Dinner/Dance/Silent Auction on October 22.  They are requesting if the County is interested in purchasing a table of 8 for $480 and/or donating an auction item.  

8.14

AHRF Heritage Award

At the April Meeting, Council made a motion to file a nomination for Haying in the 30's for the Alberta Historical Resources Foundation Heritage Award.  they have been selected to receive the award.  The County has been invited to attend the Heritage Awards Ceremony which will be held Friday, October 14 in Calgary.

8.15

SLGM Decision Making Course

The Society of Local Governments is hosting a one-day workshop on November 29 in Edmonton dealing with decision making in local, regional, Metis and First Nation government.  The session will focus on facilitating group problem solving, preparing effective options for decision makers, understanding the dynamics of decision making and delivering effective presentations.

8.16

Committee to Negotiate Recreation Agreement with Town of St. Paul

The recreation agreement with the Town of St. Paul expires December 31, 2016.  A committee is required to negotiate a new agreement with the Town of St. Paul.

An initial meeting has been scheduled for October 17, 2016 at 4:30 p.m.

8.17

2016 Strategic Plan - 3rd Quarter

The 2016 Strategic Plan which has been updated for the 3rd quarter is attached.

8.18

2017 Strategic Plan

The 2017 Strategic Plan, as updated after the Planning Sessions, is attached,  Following approval of the plan, administration will proceed with the 2017 budget process.

8.19

Encroachment Agreement

In August, Henry & Florence Gour entered into an encroachment licence with the County to allow the deck and steps to remain on the Environmental Reserve in front of their property at Lot 7, Block 1, Plan 8020711.  The property is now being transferred to their son, Paul Gour.  Paul is requesting to enter into the encroachment agreement, so they can continue to use the family cottage. 

 

A copy of the agreement is attached.  It is the same agreement that his parents signed.

8.20

Lot A, Block 2, Plan 527MC

The owners of Lot A, Block 2, Plan 527MC at Vincent Lake are requesting to puchase up to 10 feet within the water line of Vincent Lake, as the properties on the east side of their property was granted this in the past.

 

The History behind the lots to the east is as follows:

• In 1967, the lots were extended, the property was sold to the landowners, and then a new community reserve was registered.
• This was done to accommodate the houses that were built on the reserve land, some of which were built before the original subdivision was even made.
• After the original subdivision was built, some of the houses were still not on the lots.  Some years later, the lots were extended to accommodate the existing structures.

8.21

Recycling Pilot Project - Quik Pick Waste Disposal

The pilot project for the recycling containers at the Elk Point Transfer Station will be extended to January 31, 2017.  Early in the New Year Quik Picks wants to discuss continuing with the recycling containers for a nominal fee.

The annual fee for containers including pick up would be $4,218.24.

8.22

Request to Connect to Distribution System in Bayview

The owner of Lot 1, Block 1, Plan 3063MC is requesting to connect to the distribution system in Bayview Beach.  There is currently no fee in the fee schedule bylaw for this connection.  Previously there was a $1500 connection fee to connect to the cc valve and the resident was responsible for the balance of the costs to bring the water to their home.  The landowner is requesting the shortest route to connect to the line, which would be through the Municipal Reserve. 

 

Planning and Development has no concerns with the line being directionally drilled through the Municipal Reserve.  Krystle is recommending to register a utility right of way so we don't loose track of it.

8.23

Gravel Truck

Public Works has received a quote of $192,500 for a 2016 Western Star, Gravel Truck.  Last year they paid $194,000 for the same truck.  They are requesting approval to purchase one truck from the 2017 budget.

8.24

Allowance for Non-Collectible Tax Accounts

We have budgeted $5000 in the non-collection for property taxes account.  However there is approximately $13,000 in outstanding property taxes for Oil companies that we suspect are uncollectible.  Accurate Assessment is studying what oil companies are currently affecting municipalities by not paying property taxes.  They will aslo be attemping to identify and inform municipaliies of any companies that may be entering into Companies Creditors Arrangement Act protection, or the receivership process. 

 

Based on this information, Administration would advise Council that it is appropriate to set up an allowance for doubtful accounts that would accommodate the amount currently outstanding for industry.  As indicated above, this is an $8,000 expense over the budgeted amount.

8.25

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8.26

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8.27

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8.28

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8.29

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9.

Correspondence

10.

Reports

10.1

CAO Report

11.

Upcoming Meetings

11.1

Oct. 25 @ 10:00 a.m. - Public Works

11.2

Oct. 28 @ 10:00 a.m. - Organizational Meeting

11.3

Nov. 1 @ 9:30 a.m. - ASB Regional Meeting

11.4

Nov. 15 - 17 - AAMD&C Convention

12.

Financial

12.1

Budget to Actual

A copy of the budget to actual will be presented to Council for review.

12.2

Council Fees

12.3

Listing of Accounts Payable

13.

Adjournment