County of St. Paul No 19

Public Works Meeting

AGENDA

Meeting #:
Date:
Time:
-
Location:
Board Room

1.
Call to Order

2.
Minutes Approval

3.
Addition to Agenda and Acceptance of Agenda

4.
Delegation

4.1
10:00 a.m. - Trevor Kotowich - Training Site at County PW Yard

Fire Chief Trevor Kotowich will be in to talk with council about using the County Public Works Yard as a training site. 

5.
Business Arising

5.1
Road Classifications

At the April Public Works Meeting, Council requested information on road classifications.  The Management will meet the last week of June to review the 5 to 20 year plan and determine progress made on the plan.  We will be working with out consultant in July to review work done, identify new classification and propose a meeting with Council in August in advance of 2019 Strategic Planning.

6.
In Camera

In Camera

6.1
In Camera

7.
Road and Bridge Construction

7.1
Road and Bridge Construction

  • Camp Lake road Complete
  • Owlseye and 103 North Complete
  • Elk Point truck fill dirt work Complete
  • Reclaiming Kinjerski gravel pit Complete
  • Stoney lake parking lot Complete
  • Richland road 85% complete. Road tech tentatively July 5th
  • Ashmont landfill waste placement finished and new cell construction started.
  • Moving to Garner Road (TWP RD 610) in Mid July
  • Lafond Waste water road (RGE RD 564) starting June 25
  • Approach construction started
  • Moosehills Tender to go out in August
  • Road construction schedule
    • Richland
    • Lafond Waste Water road (tendered)
    • Garner + BF72562(SE14-62-11-W4)
    • Laurier Lake Slide
    • Marcoux
    • Dargis
    • Capp
    • Boscombe
    • Looy
    • Berlingette South
    • Hook Lake
    • Moose Hills Highway (Tender)

7.2
Maintenance

  • Repairing wash outs and culvert/bridge issues. 90% complete
  • Beaver issues ongoing
  • Iron Horse trail drainage and trail issues (Heinsburg mud hole)
  • Pot hole repair through out (one patch truck down)
  • Gravel haul to roads and wash outs
  • Sweeping in Ashmont to take place June 25 -29
  • RFP out for pavement repairs in subdivisions
  • Crack filling to start June 25 or 26, weather dependent

8.
Oiling

8.1
Cold Mix

  • Rip and packing ready for Cold mix North and West of Mallaig
  • Starting up as per attached oil proposals and estimate 2018

9.
Dust Controls

9.1
Dust Control

  • Dust controls with MG 30.
  • Continuing through list weekly
  • Get lists to Bryan
  • Signage for MG30 Spraying

10.
Gravel & Crusher

10.1
Crusher and Gravel

  • Private sales
  • Crusher in Richland crush road allowance material.
  • Crushing Chips for chip seal on Richland
  • See attached gravel usage spread sheet.
  • Working on sale of sand to Carillion from CN and Batty Lake pit

11.
Mulching/Chipping

11.1
Mulching/Chipping

  • Mulching to start Aug 16th after Migratory bird season.
  • Crews chipping throughout County

12.
Parks

12.1
Boat Launches

For discussion purposes - looking for direction as to where we go with boat launches.  We are getting inquiries about boat launches that are not within our parks.  

13.
Subdivision and Hamlet

14.
Other

14.1
Water/Sewer

  • Ashmont to Mallaig water line update
    • On schedule so far
  • Ashmont Truckfill station operational
    • 38 Customers with prepaid accounts
    • May 15 to June 22 - sold 835.5 cubic meters (255 cubic meters was to Saddle Lake)
  • Riverview Water/Sewer

14.2
Shop and Equipment

  • Tractor trucks purchased. Expected delivery end of June.
  • ½ ton pickup has been delivered, still waiting on the one ton to arrive.
  • Scrapers down for considerable time do to parts issues.
  • Demo on mini tracked hoe’s and loaders
  • Along with these highlights, CVIP inspections and regular minor maintenance has been ongoing, keeping shop quite busy.
  • Jerrid Ayotte has completed his apprenticeship and now is a journey man mechanic.

14.3
Industry Liaison

  • Start delivery of oil
  • Plan to meet in near future with oil committee
  • Discussion with CNRL on road tech trial

14.4
Environmental

Overview on:

  • First Nation Consultation – Golden Gate Pit
  • Water Act
  • TFA
  • SME / SML
    • Application for SML Golden gate
  • Bird Survey
    • Migratory bird season started March 15th ending Aug 15th

14.5
CARES Grant - Economic Development Consulting Services Contract

The committee interviewed 3 consultants and selected Nichols Applied Management Inc.  Following a meeting with the consultant to discuss the project and reviewing the draft work plan, we found that while many of the activities in the Strategic Planning will still occur - including a readiness assessment, the establishment of a socio-economic baseline, a gap analysis, a SWOT analysis, and the identification of areas for strategic focus, there would not be enough funding to complete the Strategic Plan.  We requested the scope change and it has been approved.  The project will be referred to as St. Paul - Elk Point Collaborative Economic Development Strategic Planning Project - Phase 1.  

 

We are looking for a motion to enter into a contract with Nichols Applied Management Inc.    

14.6
Mallaig Beach

The Mallaig Chamber of Commerce is requesting County's assistance to help remove fallen trees in the campsite.  Upwards of 20 trees.  Estimated labour - minimum 2 days.

 

This is a crown lease signed with Mallaig Chamber of Commerce.

14.7
St. Lina Ag Society

Councillor Amyotte is bringing forward the following requests from the St. Lina Ag Society - 

  • They recently installed hookups for RVs - the adjacent landowner is claiming that the hookups were installed on his property.  They are requesting if the County Surveyor can go out to determine if the hookups are on the Ag Society property.
  • they are doing parking lot renovations and are moving an approach to a more convenient location.  They are looking for 2 6-metre culverts and a 16" diameter coupler.

14.8
Letter of Support - Elk Point Lions Club

The Elk Point Lions Club has once again volunteered to submit a Community Facility Enhancement Grant application for funding for upgrades to the Elk Point Airport.  They are requesting a letter of support from the County to accompany their grant application.  A draft letter of support is attached.   

 

We are looking for a motion to approve the letter of Support for the Elk Point Lions Clubn CFEP grant application. 

14.9
Request for Gravel - St. Paul Animal Shelter

The St. Paul Animal Shelter requires 120 yards of gravel to build up the foundation on their addition to meet the foundation on the quanset.  They are requesting if the County can donate the gravel.  They are requesting that it be delivered this week.  

 

If the gravel is not donated, we will require a motion to sell 120 yard of gravel to the Animal Shelter, as the request falls outside of policy.  

14.10
Date for July Public Works Meeting

The July Public Works Meeting conflicts with Subdivision and Development Appeal Board Training. 

 

We are looking for a motion to reschedule the July meeting to Wednesday, July 25, 2018.

14.11
Request for Gravel - St. Paul & District Crisis Association

The St. Paul and District Crisis Association has undertaken a huge expansion project, adding over 8000 square feet to their existing shelter.  They broke ground in June 2017 and the expected construction completion date is June 30, 2018.  When the construction company is done their part, the Crisis Centre Association will work on the majority of the finishing work in the building; furnishings and office equipment; landscape and parking lot work. 

 

They are requesting a donation of 60 yards of gravel for their parking lot delivered to their site.  Their volunteers will take care of levelling and spreading the gravel.  

14.12
Response to Recreation Services Master Plan Workbook

14.13
Grader Visibility

14.14
Mallaig Annual Cabrini Park Challenge

14.15
-

14.16
-

15.
Adjournment

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