County of St. Paul No 19Public Works MeetingMinutesMeeting #:Date:Tuesday, June 26, 2018Time: 10:00 A.m. - 10:00 A.m.Location:Board Room1.Call to OrderThe Public Works Meeting of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:02 a.m., Tuesday, June 26, 2018 at the County Office in St. Paul, there being present the following: Reeve Steve Upham Councillor Darrell YounghansDivision 1Councillor Kevin WirstaDivision 2Councillor Cliff MartinDivision 3Councillor Maxine FodnessDivision 4Councillor Dale HedrickDivision 5Councillor Laurent AmyotteDivision 6Sheila KitzCAOMark ChileenDirector of Public WorksKen WarholikAssistant Public Works SuperintendentBryan BespalkoPublic Works SupervisorTony DevlinPublic Works SupervisorTim MahdiukDirector of Community ServicesKyle AttanasioDirector of Corporate ServicesPhyllis CorbiereExecutive AssistantKaitlyn KenneyMunicipal Intern2.Minutes ApprovalResolution #PW20180626.1001to approve minutes of the May 22, 2018 Public Works Meeting as presented.Carried3.Addition to Agenda and Acceptance of AgendaThe following addtiions were made to the Agenda: 14.12 Response to Recreation Services Master Plan Workbook14.13 Grader Visibility14.14 Request - Mallaig Museum - 4th Annual Cabrini Cup Resolution #PW20180626.1002to adopt the agenda for the June 26, 2018 Public Works Meeting with the above noted additions.Carried4.Delegation 4.110:00 a.m. - Trevor Kotowich - Training Site at County PW YardFire Chief Trevor Kotowich was admitted the Council Room at 10:00 a.m. to speak about their training site in the Pubic Works yard. Trevor showed pictures of Phase I of their site and requested permission to add another seacan as phase II of this project. They would like to stand a seacan on end which will require some prep work to the site. The seacan will then be welded in place and the exterior will be finished. Trevor will work with the Public Works staff to complete this project. Following his presentation, Trevor left the Council Room at 10:15 a.m. 5.Business Arising 5.1Road ClassificationsFurther to the discussions at the April Public Works Meeting regarding road classifications, Council was informed that the Management team will meet to review the 5 to 20 year plan and determine progress made on the plan. They will be working with our consultant in July to review work done, identify new classification and propose a meeting with Council in August in advance of the 2019 Strategic Planning Process.6.In CameraIn CameraAll Staff except CAO S. Kitz, left the Council Room at 10:16 a.m. Staff - Mark Chileen, Ken Warholik, Tony Devlin, Bryan Bespalko, Phyllis Corbiere, Kyle Attanasio, Tim Mahdiuk and Kaitlyn Kenney entered the Council Room at 10:25 a.m. Resolution #PW20180626.1003to go in camera as per Section 24, Division 2, Part 1 of the FOIP Act. Time: 10:16 a.m. CarriedResolution #PW20180626.1004to revert to an open meeting at 10:25 a.m. Carried7.Road and Bridge Construction 7.1Road and Bridge ConstructionTony Devlin provided the following update on road and bridge Construction: Camp Lake Road Complete Owlseye and 103 North Complete Elk Point truck fill dirt work Complete - Hauling gravel for Truck Fill Reclaiming Kinjerski gravel pit Complete Stoney Lake parking lot Complete Richland road 85% complete. Road tech tentatively July 5th Ashmont landfill waste placement finished and new cell construction started - to be done in August or bumped into late fall. Moving to Garner Road (TWP RD 610) in Mid July Lafond Waste water road (RGE RD 564) starting June 25 Approach construction started Moosehills Tender to go out in August Road construction schedule Richland Lafond Waste Water road (tendered) Garner + BF72562(SE14-62-11-W4) Laurier Lake Slide Marcoux Dargis Capp Boscombe Looy Berlingette South Hook Lake Moose Hills Highway (Tender) 7.2MaintenanceKen Warholik reviewed road maintenance with Council: Repairing wash outs and culvert/bridge issues. 90% complete Beaver issues ongoing Iron Horse trail drainage and trail issues - Heinsburg mud hole covered by mats last fall. Pot hole repair through out (one patch truck down) Gravel haul to roads and wash outs Sweeping in Ashmont to take place June 25 -29 RFP out for pavement repairs in subdivisions Crack filling to start June 25 or 26, weather dependent8.Oiling 8.1Cold MixKen Warholik reported on the following: Rip and packing ready for cold mix North and West of Mallaig. Starting up as per attached oil proposals and estimate 2018.Resolution #PW20180626.1005to put cold mix on 1 mile of Township Road 584, Garneau Road, west of Range Road 95.Carried9.Dust Controls9.1Dust ControlBryan Bespalko presented the list of dust controls completed in each division. Dust Controls with MG30. Continuing through list weeking Signage for MG30 Spraying when doing any stretch of road longer than 1/2 mile public works will erect signs for a 24 hour period. will look into a general message in the County's weekly advertising radio spots. 10.Gravel & Crusher10.1Crusher and Gravel Private sales Crusher in Richland crush road allowance material. Crushing Chips for chip seal on Richland - testing to be done onsite. Council reviewed the gravel usage sheet that lists the amount of gravel used in each division. Working on sale of sand to Carillion from CN and Batty Lake pit11.Mulching/Chipping11.1Mulching/Chipping Mulching to start Aug 16th after Migratory bird season. Crews chipping throughout County12.Parks12.1Boat LaunchesResolution #PW20180626.1006that the County of St. Paul send a letter to Alberta Environment requesting an exemption on simple fixes that are required on boat launches, to expedite the process for fixing boat launches.Carried13.Subdivision and Hamlet 14.Other14.1Water/SewerBryan Bespalko provided Council an update on Water/Sewer Ashmont to Mallaig water line - there are two small sections left to do. On schedule so far. Dirt Work at Tower Site to be done by July 6th. Ashmont Truckfill station operational 38 Customers with prepaid accounts May 15 to June 22 - sold 835.5 cubic meters (255 cubic meters was to Saddle Lake) Riverview Water/Sewer Camera sent through the sewer line on July 6th - East line done; west line could not get through. Looked for leaking/cracking lines - they were not too bad. Tanks were done, but could not see much. Possibility of religning the pipe. 14.2Shop and EquipmentMark Chileen provided the following update: Tractor trucks purchased. Expected delivery end of June. ½ ton pickup has been delivered, still waiting on the one ton to arrive. Scrapers down for considerable time do to parts issues. Demo on mini tracked hoe’s and loaders Jerrid Ayotte has completed his apprenticeship and now is a journey man mechanic.14.3Industry LiaisonMark Chileen provided the following update: Start delivery of oil Plan to meet in July with the Oil Committee Discussion with CNRL on road tech trial14.4EnvironmentalBryan Bespalko informed Council that there is nothing new to report. Still ongoing.14.5CARES Grant - Economic Development Consulting Services ContractResolution #PW20180626.1007that the County enter into a contract with Nichols Applied Managment Inc. to develop a Regional Economic Development Readiness Assessment and Capacity Building Plan for the Partnership, made up of the Summer Village of Horseshoe Bay, the Town of St. Paul, Town of Elk Point and County of St. Paul. Carried14.6Mallaig BeachResolution #PW20180626.1008that County staff assist the Mallaig Chamber of Commerce and remove the fallen trees at the Mallaig Beach Campsite, which is estimated at 2 days labour.Carried14.7St. Lina Ag SocietyResolution #PW20180626.1009that the County surveyor determine the property lines for the St. Lina Ag Society at Lot D, Plan 8320209 and provide two 6-metre culverts and a 16" diameter coupler for their parking lot.Carried14.8Letter of Support - Elk Point Lions ClubResolution #PW20180626.1010to provide the Elk Point Lions Club with a letter of support to accompany their CFEP grant application for funding for upgrades to the Elk Point Airport.Carried14.9Request for Gravel - St. Paul Animal ShelterResolution #PW20180626.1011to provide the St. Paul Animal Shelter with 120 yards of gravel to be delivered to their new facility located at Lot 1, Block 1, Plan 0829109 in NE 6-58-10-W4.Carried14.10Date for July Public Works MeetingResolution #PW20180626.1012to reschedule the July Public Works Meeting to Friday, July 27, 2018.Carried14.11Request for Gravel - St. Paul & District Crisis AssociationResolution #PW20180626.1013to provide the St. Paul and District Crisis Association with 60 yards of gravel to be delivered to their property located in the Town of St. Paul.Carried14.12Response to Recreation Services Master Plan WorkbookCouncil jointly completed the Recreation Study which will be submitted on behalf of the County of St. Paul.14.13Grader VisibilityResolution #PW20180626.1014to refer the discussion on the lights to improve the visibility of graders in the dust, to the safety committee. Carried14.14Mallaig Annual Cabrini Park ChallengeKen Warholik, Bryan Bespalko and Tony Devlin left the Council Room at 12:23 p.m. Resolution #PW20180626.1015to provide the Mallaig and District Museum Society with $1,000 for T-Shirts for their Annual Antique Tractor and Car Show on August 25, 2018. Carried14.15-14.16-15.Adjournment Business on the agenda being concluded, Chairman S. Upham adjourned the meeting. Time: 12:55 p.m. These minutes approved this 27th day of July, 2018. ___________________________ ________________________Reeve Chief Administrative OfficerNo Item Selected This item has no attachments