County of St. Paul No 19

Public Works Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Board Room

1.
Call to Order

The Public Works Meeting of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:00 a.m., Tuesday, February 27, 2018 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham 
Councillor Darrell YounghansDivision 1
Councillor Kevin WirstaDivision 2
Councillor Cliff MartinDivision 3
Councillor Maxine FodnessDivision 4
Councillor Dale HedrickDivision 5
Councillor Laurent AmyotteDivision 6
Sheila KitzCAO
Mark ChileenDirector of Public Works
Ken WarholikAssistant Public Works Superintendent
Bryan BespalkoPublic Works Supervisor
Tim MahdiukDirector of Community Services
Kyle AttanasioDirector of Corporate Services
Phyllis CorbiereExecutive Assistant
Kaitlyn KenneyMunicipal Intern

2.
Minutes Approval

  • Resolution #PW20180227.1001

    to approve minutes of the January 23, 2018 Public Works Meeting with the following correction under Additions to agenda:

    13.14 We Talk Walk Together

    Carried

3.
Addition to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

13.10  Asset Management for Elected Officials

13.11  Elk Point Fire Department Calendar

13.12  Hemp Processing Facility

13.13  Letter of Support - Expression of Interest for Fire Smart Funding

13.14  St. Paul Reconciliation Group

13.15  Snow Removal - June Stevenson

  • Resolution #PW20180227.1002

    to adopt the agenda for the February 27 Public Works Meeting with the above noted additions.

    Carried

4.
In Camera

In Camera

Staff - Mark Chileen, Ken Warholik, Bryan Bespalko, Tim Mahdiuk, Kyle Attanasio, Kaitlyn Kenney and Phyllis Corbiere left the Council Room at 10:10 a.m. 

 

CAO Sheila Kitz remained in the Council Room.   



Mark Chileen, Ken Warholik, Bryan Bespalko, Tim Mahdiuk, Kyle Attanasio, Kaitlyn Kenney and Phyllis Corbiere entered the Council Room at 10:45 a.m. 

  • Resolution #PW20180227.1003

    to go in camera as per Section 17 of the FOIP Act to discuss compensation.  Time:  10:10 a.m. 

    Carried
  • Resolution #PW20180227.1004

    that the meeting revert to an open meeting.  Time:  10:44 a.m. 

    Carried

5.
Staff Changes

5.1
Staff Changes

Tony Devlin has been hired as the new Public Works Supervisor.  He is scheduled to start March 14, 2018.

Paul Wanchuk has been hired as apprentice Mechanic.  

6.
Road and Bridge Construction

6.1
Road & Bridge Construction

  • Riverview Bridge file repair has been contracted to Bridgemen for $82,000; County will supply rip rap and clay. To start in early March.  One lane will remain open while the work is being done. 
  • Lafond Sewage road tendered - closing date extended to March 6 with the completion date extended to September 1.
  • Marcoux road brushing complete piles burning
  • Capp Rd. TWP RD 590 Land acquired and brushing done. Piles burning - will be Sept/Oct. Project
  • Boscombe Road land acquired, brushing complete and piles burning
  • Approach and driveway to Russ Kowtun property started dirt work.  Hidden intersection - signage to be posted.  
  • Richland road, tested depth of gravel on road allowance. Planning to lower the grade through the pit to access more than 50,000 yards of pit run and insure that we don’t limit access to pit run in adjacent pits.  Have located a good clay source in the Havener pit however we would be required to pay by the cubic metre for the clay.  The value of the clay is reasonable as the borrow area is already stripped and would not require reclamation.  

 

  • Resolution #PW20180227.1005

    to enter into an Agreement with JMB Crushing to purchase clay from the Havener pit for $1.00 per metre, due to the convenience and location of the clay, which will be used on the Richland Road.    

    Carried

6.2
Dirt Work Request for Summer of 2018

  • Iron horse trail pad section of trail. Heinsburg
  • Seed cleaning plant. Planned for Summer 2018
  • Ashmont transfer station cell.
  • Elk Point Ag society regrade for construction
  • Elk Point water fill grade and approach - may cost more
  • MCS net tower site and approach for water line (Mallaig)

7.
Oiling - Nothing to Report

7.1
Oiling

Council discussed the preliminary list of Oiling Proposals and Estimates for the 2018 season totaling 34.5 miles and 54,400 yards of oil.   

8.
Dust Controls

8.1
Dust Control Options

Further to direction from Council following the delegation at the February 13 Council meeting, Ken Warholik prepared a dust control costing analysis for cold mix after rip and relay, cold mix after subgrade and granular base and MG30.  Council was also informed that Public Works can do 3 to 4 dust controls per day using MG30 and it will take 2 days per dust control when using cold mix.  Council also discussed the life of the dust control with the different application methods.  Dust controls to be discussed further during final budget.  

9.
Gravel & Crusher

9.1
Gravel/Crusher

  • Still looking for gravel.  Crews will be back at Batty Lake at the end of the week.
  • Agreements secured exploring in North end of county as well as strategic locations along river.  Lac Sante area to provide gravel for Lafond Sewage road.
  • Golden Gate SML expansion in progress waiting on approvals
  • Maintenance on crusher. Preparing tender for cone.
  • Have hired geoscientist from JD Mollard to do a table top exercise to help find gravel deposits.  Testing hoses will be tracked on the GIS System.  

10.
Mulching

10.1
Mulching

Finishing up in camp lake area.  Snow is too deep and bird season is also limiting further mulching.

11.
Parks

11.1
Parks

  • The Boy Scouts will be using Stoney Lake on Sunday March 4.
  • Summer staff are in place.  Four support staff will be rotating through the parks. 
  • Resolution #PW20180227.1006

    to deny the request from the Ashmont Ag Society to use the boat launch at the Floatingstone Campground as the half way point for their Ski Doo Rally, and suggest that they look into using the boat launch in the Smithgrove subdivision.  

    Carried

12.
Subdivision and Hamlet

12.1
Subdivision and Hamlet

Nothing to report

13.
Other

13.1
Water/Sewer

  • Water leaving the plant compared to what is being billed out - staff are looking at shortages and what's causing them.  KTI Solutions will be coming out to look at the meters and determine what upgrades are required with our system to bring them up to date.  Staff will also receive training.  
  • Ashmont to Mallaig water line update
    • Tender to close on March 6 and award on March 16
    • Working on agreement with St. Arnault for tower site
    • Buried trestle – directional drill below and around trestle, still put up guard rails along top
    • Federal funding extended to March 2020
    • Westgreen Alternative Trenchless Solutions Joint Venture submittal 
  • Staff and Council met with the Riverview residents to discuss options for water and sewer services as well as options to pay for it. 

13.2
Cold Mix

The following tenders to mix cold mix were presented to Council:

  • Black Track Paving - $12.00/tonne
  • Grynn Construction - $15.50/tonne 


Reeve Upham recessed the meeting at 12:00 pm and reconvened the meeting at 12:30 pm with all members present.

  • Resolution #PW20180227.1007

    to accept the low bid from Black Track Paving for $12 per tonne.

    Carried

13.3
Shop and Equipment

  • Graders ordered as approved expect delivery in late February
  • Tractor trucks bid awarded and purchased. Delivery for completed trucks expected late April early May 
  • New steamer ordered in preparation for break up
  • Inspecting summer construction equipment and ongoing maintenance on sanding trucks and graders
  • Resolution #PW20180227.1008

    to release consumption information for the Public Works Shop to Dubee Solar so they can provide a quote of cost savings and what it would cost for solar equipment.  

    Carried

13.4
Winter Projects over and Above Road Maintenance

Mark Chileen, Director of Public Works, provided an update on winter projects they have been working on:

  • Gravel being hauled to St. Paul and Mallaig yards
  • Gravel hauled to road at Batty lake
  • Winter graveling of roads in strategic locations
  • Shop building maintenance
  • Gravel exploration and acquiring SML on Crown
  • Brushing for planned construction projects

13.5
Industry Liaison

CNRL inspected the oil tanks in the County yard and are comfortable selling oil to store in the tanks.  

  • cost will be $251 per metre plus $30 per metre for delivery
  • additional $30 per metre to haul from the tanks 

Council discussed the rates and decided not to proceed with purchasing oil to store in the tanks for this construction season.

13.6
Environmental

Bryan Bespalko, public works supervisor provided a brief overview on the following 

  • Water Act
    • Received approval for the Lafond Road  
    • Application for Stoney Lake boat launch underway
  • TFA
    • Garner borrow for road
  • SME / SML
    • Application for SML Golden gate pit and Crown land for exploration
  • Bird Survey
    • Rapter season started Feb 15th

13.7
Snow Removal Policy PW-68/Procedures

Mark Chileen provided a 5 day snap shot of snow removal costs for the storm that started on January 26.  Council discussed the length of time it takes to clear all County roads after a snow storm, the possibility of starting before the storm is over, and budget implications of starting earlier and having to do more than one pass. 

13.8
GOA Municipal Hybrid DI Property Assessment Contract

  • Resolution #PW20180227.1009

    to approve the contract with Her Majesty the Queen in Right of Alberta, for services to be provided and materials delivered related to the assessment of Designated Industrial Properties (DI Properties) and associated undertakings including defense of appeals.   

    Carried

13.9
Alberta Assessors Association Pre-Conference Education Program

 

 

  • Resolution #PW20180227.1010

    to approve Linda Meger and Crystal St. Arnault to attend the 58th Annual Assessors Pre-Conference Education Program on April 23 & 24 in Calgary.  

    Carried

13.10
Asset Mangement For Elected Officials

  • Resolution #PW20180227.1011

    to approve all of Council and CAO Sheila Kitz to attend the Asset Management Workshop for Elected Officials sponsored by AAMD&C and AUMA, to be held April 17 in Vermilion.  

    Carried

13.11
Elk Point Fire Department Calendar

Council was informed that the Elk Point Fire Department is selling calendars as a fundraiser.  They are available at the County office.  

13.12
Hemp Processing Facility

  • Resolution #PW20180227.1012

    to support the Town of Elk Point in principle with their application to the site selectors to entice a Hemp Processing facility to set up in the area.   

    Carried

13.13
Letter of Support - Expression of Interest for FireSmart Funding

  • Resolution #PW20180227.1013

    that the County of St. Paul is in full support of the Region of St. Paul Emergency Management Agency's project for the Expression of Interest for FireSmart funding entitled "FRIAA-FFP Dec 2017 Region of St. Paul Mitigation Strategy" and is in full support of the project.  

    Carried

13.14
St. Paul Reconciliation Group

  • Resolution #PW20180227.1014

    that County Council will not appoint a representative to sit as a member on the Reconciliation St. Paul Committee.  

    Carried

13.15
Snow Removal - June Stevenson

  • Resolution #PW20180227.1015

    to deny the request from June Stephenson for a senior snow plow flag, as per County policy PW-55, as she is a seasonal resident. 

    Carried

14.
Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  1:34 p.m..

 

These minutes approved this 27th day of March, 2018.

 

___________________________       __________________________

Reeve                                                  Chief Administrative Officer

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