County of St. Paul No 19

Public Works Meeting

AGENDA

Meeting #:
Date:
Time:
-
Location:
Board Room

1.
Call to Order

2.
Minutes Approval

3.
Addition to Agenda and Acceptance of Agenda

4.
In Camera

In Camera

4.1
In Camera

5.
Staff Changes

5.1
Staff Changes

  • Completed interviews and offered position for new Public Works Supervisor
  • New apprentice has been hired and is fitting in well

6.
Road and Bridge Construction

6.1
Road & Bridge Construction

  • Riverview Bridge file repair Bridgemen bid accepted at $90,000 reduced to $82,000 because County will supply rip rap and clay. To start in early March.
  • Lafond Sewage road tendered - closing Feb 27
  • Marcoux road brushing complete piles burning
  • Capp Rd. TWP RD 590 Land acquired and brushing done. Piles burning
  • Boscombe Road land acquired, brushing complete and piles burning
  • Approach and driveway to Russ Kowtun property started dirt work Monday
  • Richland road, tested depth of gravel on road allowance. We are planning to lower the grade through the pit to access more than 50,000 yards of pit run and ensure that we don’t limit access to pit run in adjacent pits.  We have located a very good clay source in the Havener pit however we would be required to pay by the cubic metre for the clay.  The value of the clay is reasonable as the borrow area is already stripped and would not require reclamation.

6.2
Dirt Work Request for Summer of 2018

  • Iron horse trail pad section of trail. Heinsburg
  • Seed cleaning plant. Planned for Summer 2018
  • Ashmont transfer station cell.
  • Elk Point Ag society regrade for construction
  • Elk Point water fill grade and approach
  • MCS net tower site and approach for water line (Mallaig)

7.
Oiling - Nothing to Report

7.1
Oiling

8.
Dust Controls

8.1
Dust Control Options

  • Cost for different methods
    • Cold mix after typical rip and relay
    • Cold mix after subgrade and granular base
    • MG 30

9.
Gravel & Crusher

9.1
Gravel/Crusher

  • Gravel exploration. Tested in 10 quarters and found nothing usable
  • Agreements secured exploring in North end of county as well as strategic locations along river.  Lac Sante area to provide gravel for Lafond Sewage road.
  • Golden Gate SML expansion in progress waiting on approvals
  • Maintenance on crusher. Preparing tender for cone.
  • Have hired geoscientist from JD Mollard to help us find gravel deposits in the county as approved at last Council meeting. 

 

  • Hauling gravel to Mallaig and shop yard.  Currently at 10,000 yards at shop and 4,000 yards in Mallaig.

10.
Mulching

10.1
Mulching

Finishing up in camp lake area.  Bird season limits us at this point.

11.
Parks

11.1
Parks

12.
Subdivision and Hamlet

13.
Other

13.1
Water/Sewer

  • Ashmont to Mallaig water line update
    • Tender to close on March 6 and award on March 16
    • Working on agreement with St. Arnault for tower site
    • Buried trestle – directional drill below and around trestle, still put up guard rails along top
    • Federal funding extended to March 2020
    • Westgreen Alternative Trenchless Solutions Joint Venture submittal 
  • Report on amount of water leaving the plant compared to what is being billed out

13.2
Cold Mix

  • Tenders received
    • Low bid was Black Track at $12.00/tonne
    • Only other bid was Grynn Construction at $15.50/tonne  (approx. $150,000 savings at $12/tonne)

 

Motion to accept the low bid. 

13.3
Shop and Equipment

  • Solar Quote for shop (Laurent)
  • Graders ordered as approved expect delivery in late February
  • Tractor trucks bid awarded and purchased. Delivery for completed trucks expected late April early May 
  • New steamer ordered in preparation for break up
  • Inspecting summer construction equipment and ongoing maintenance on sanding trucks and graders

13.4
Winter Projects over and Above Road Maintenance

  • Gravel to be forwarded to the St. Paul and Mallaig yards
  • Gravel to be forwarded to road at Batty lake
  • Winter graveling of roads in strategic locations
  • Shop building maintenance
  • Gravel exploration and acquiring SML on Crown
  • Brushing of planned construction projects

13.5
Industry Liaison

  • CNRL inspected our oil tanks and are comfortable selling us oil.  They are providing a rate.

13.6
Environmental

Overview on:

  • First Nation Consultation
  • Water Act
    •   Application for Stoney Lake boat launch underway
  • TFA
    • Garner borrow for road
  • SME / SML
    • Application for SML Golden gate pit
  • Bird Survey
    • Rapter season started Feb 15th

13.7
Snow Removal Policy PW-68/Procedures

  • Current policy and why it was put in place
  • How does public works decide when to plow or grade snow
  • What are costs associated with snow removal

13.8
GOA Municipal Hybrid DI Property Assessment Contract

Further to the discussions at the January 30 Public Works Meeting, Council was informed that Municipal Affairs will be using the hybrid method and our assessors will be doing the assessment for the province.  Administration has reviewed the agreement and it is now being presented to Council for approval.  

 

Bob Daudelin has signed that Delegation of Authority.

13.9
Alberta Assessors Association Pre-Conference Education Program

The 58th Annual Assessors' Association Conference and Pre-Conference Education Program will be held April 23 and 24, 2018 in Calgary.  We are looking for approval for Linda Meger and Crystal St. Arnault to attend the pre-conference on April 23 and 24.  Registration for the pre-conference is $275.

 

Information about the conference can be viewed at: http://www.assessor.ab.ca/img/content/Pre-Conference%20Education%20Program%202018-02-16.pdf. 

13.10
Asset Mangement For Elected Officials

AAMD&C and AUMA  are offering a one-day and a half-day asset management workshop for Elected Officials and CAOs. The workshop is geared to rural and small urban municipalities to understand what asset management is, the benefits of starting or continuing on the asset management journey and how to get started and champion asset management in your municipality. 

Module 1

  • Define Asset Management
  • Articulate the Benefits of Asset Management
  • Recognize Trade-offs in Decision-Making
  • Describe the Asset Management Process

Module 2

  • Identify the Role of the Elected Officials and Other Stakeholders
  • Use an Asset Management Mindset
  • Articulate the Role of an Elected Official in Providing Leadership on Asset Management
  • Effectively Use Data and Information
  • Understand and Follow the Asset Management Process

Workshop will be held April 17th in Vermilion - 8:30 to 4:30.  Spots have been reserved.

 

13.11
Elk Point Fire Department Calendar

13.12
Hemp Processing Facility

The Town of Elk Point has submitted to the site selectors and are asking if the County has any appetite to partner in trying to entice this company to set up in the area. 

13.13
Letter of Support - Expression of Interest for FireSmart Funding

13.14
St. Paul Reconciliation Group

13.15
Snow Removal - June Stevenson

14.
Adjournment

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