County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, August 13, 2019
Time:	10:00 A.m. - 3:00 P.m.
Location:	Council Chambers

Present

• Reeve Steve Upham
• Councillor Darrell Younghans, Division 1
• Councillor Kevin Wirsta, Division 2
• Councillor Cliff Martin, Division 3
• Councillor Maxine Fodness, Division 4
• Councillor Dale Hedrick, Division 5
• Councillor Laurent Amyotte, Division 6

Staff Present

• Tim Mahdiuk, Interim CAO
• Kyle Attanasio, Director of Corporate Services
• Dennis Bergheim, Director of Community Services
• Daniel Reid, Director of Public Works
• Bryan Bespalko, Public Works Supervisor
• Phyllis Corbiere, Executive Assistant
• Arlene Shwetz, Communications Coordinator

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1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:00 a.m.

2.

Minutes

• Resolution CM20190813.1001
  Moved By: Councillor Maxine Fodness

  to approve the minutes of the July 9, 2019 Council Meeting with corrections to the resolution numbers.  

  Carried

3.

Bank Reconciliation

• Resolution CM20190813.1002
  Moved By: Councillor Cliff Martin

  to accept the amended Bank Reconciliation for June 30, 2019 with corrections to the Bank Balances and Outstanding Loans reported as of June 30, 2017 and June 30, 2018.

  Carried
• Resolution CM20190813.1003
  Moved By: Councillor Dale Hedrick

  to approve the Bank Reconciliation for the month ended July 31, 2019 as presented. 

  Carried

4.

Additions to Agenda and Acceptance of Agenda

• Resolution CM20190813.1004
  Moved By: Councillor Laurent Amyotte

  to adopt the agenda for the Regular Meeting of Council for August 13, 2019 with the following additions:

  8.19  Recycling Council of Alberta Conference - Oct. 2-4

  8.20  AUMA Conference - Sept. 25-27

  8.21  Economic Developers Association of Canada Conference - Sept. 23-25

  Carried

  Meredith Kerr, St. Paul Journal, informed Council that she will be recording the meeting. 

  
  

5.

Closed Session

5.1

Closed Session

• Resolution CM20190813.1005
  Moved By: Councillor Cliff Martin

  to move into closed session as per Section 17 and 27 of the FOIP Act at 10:08 am.

  Carried

  Meredith Kerr, St. Paul Journal and Arlene Shwetz left the Council Room at 10:08 a.m. 

  Wendell Berg and James Preston, Ashmont Fire Department, entered the meeting at 10:08 a.m. and left the meeting at 10:23 am.

  Crystal St. Arnault entered the meeting at 10:24 am and left at 10:48 am.

  
  
• Resolution CM20190813.1006
  Moved By: Councillor Laurent Amyotte

  to revert to an open meeting at 11:44 am

  Carried

  Mredith Kerr, St. Paul Journal and Arlene Shwetz, Communications Coordinator, entered the Council Room at 11:46 am.

  
  
• Resolution CM20190813.1007
  Moved By: Councillor Darrell Younghans

  that administration send letters to the owners of Tax Rolls 4623512, 4627158, 9634701 and 10714549 who have structures encroaching on the Environmental Reserve advising that they must move the structures off of the Environmental Reserves and onto their properties.  

  Carried
• Resolution CM20190813.1008
  Moved By: Councillor Dale Hedrick

  to deny request from the owner of Tax Rolls 10903302, 10903303, 11927315 and 11927409 to cancel penalties on the property taxes.

  Carried
• Resolution CM20190813.1009
  Moved By: Councillor Cliff Martin

  to send an amended fire call report to the owner of tax roll 10831700, advising that he is responsible to pay the charges for the fire call.

  Carried
• Resolution CM20190813.1010
  Moved By: Councillor Maxine Fodness

  that administration send a warning letter to landowners of tax roll 9805300, providing 24 hours notice to discontinue using the scare cannons outside of the permitted hours as described in the County of St. Paul Noise Control Bylaw 2017-17.

  Carried
• Resolution CM20190813.1011
  Moved By: Councillor Darrell Younghans

  to send a letter to the owner of tax roll 8801102 addressing the requirement to apply for a development permit.

  Carried

7.

Delegation

7.1

11:30 am - Langley Robitaille

Langley Robitaille entered the Council Room at 11:47 am to request funding to help set up a building to operate the post office in Heinsburg.  

Carolynne on behalf of the Heinsburg Community Club entered the Council Room at 11:47 am.  She advised that the Heinsburg Seniors are not  interested in allowing the post office to be housed in the Community Club.

The delegation discussed postal boxes on the County property adjacent to the Heinsburg Community Hall.  

• Resolution CM20190813.1012
  Moved By: Councillor Darrell Younghans

  to send a letter to Canada Post that they have 30 days to come to the table with an agreement permitting the postal boxes to remain on County Property adjacent to the Heinbsurg Community Club and to send a copy to MP Shannon Stubbs.

  Carried

  the meeting recessed for lunch at 12:14 pm and reconvened at 12:56 pm with all members of Council present. 

  
  

7.2

1:00 pm - Public Hearings - Intermunicipal Development Plans

7.2.1

Bylaw 2019-15 - IDP with the Town of St. Paul

Reeve Upham declared the Public Hearing open at 1:00 p.m.

Krystle Fedoretz, Director of Planning and Development, informed Council that the Public Hearing has been advertised in accordance with section 606 of the MGA. 

She then informed Council that the purpose of the Public Hearing scheduled for 1:00 pm is to discuss Bylaw 2019-15, Intermunicipal Development Plan with the Town of St. Paul.   

There were no written submission in favor or in opposition to the proposed bylaw.

There was no one present to speak in favor of or in opposition to the proposed bylaw. 

Reeve Upham declared the Public Hearing closed at 1:02 pm

• Resolution CM20190813.1013
  Moved By: Councillor Cliff Martin

  to give second reading to Bylaw 2019-15, Intermunicipal Development Plan with the Town of St. Paul.

  Carried
• Resolution CM20190813.1014
  Moved By: Councillor Maxine Fodness

  to give third reading to Bylaw 2019-15.

  Carried

7.2.2

Bylaw 2019-16 - IDP with the Town of Elk Point

Reeve Upham declared the Public Hearing open at 1:04 p.m.

Krystle Fedoretz, Director of Planning and Development, informed Council that the Public Hearing has been advertised in accordance with section 606 of the MGA. 

She then informed Council that the purpose of the Public Hearing is to discuss Bylaw 2019-16, Intermunicipal Development Plan with the Town of Elk Point.   

There were no written submission in favor or in opposition to the proposed bylaw.

There was no one present to speak in favor of or in opposition to the proposed bylaw. 

Reeve Upham declared the Public Hearing closed at 1:05 pm

• Resolution CM20190813.1015
  Moved By: Councillor Kevin Wirsta

  to give second reading to Bylaw 2019-16, Intermunicipal Development Plan with the Town of Elk Point. 

  Carried
• Resolution CM20190813.1016
  Moved By: Councillor Darrell Younghans

  to give third reading to Bylaw 2019-16.

  Carried

7.2.3

Bylaw 2019-17 - IDP with the Summer Village of Horseshoe Bay

Reeve Upham declared the Public Hearing open at 1:06 p.m.

Krystle Fedoretz, Director of Planning and Development, informed Council that the Public Hearing has been advertised in accordance with section 606 of the MGA. 

She then informed Council that the purpose of the Public Hearing is to discuss Bylaw 2019-17, Intermunicipal Development Plan with the Summer Village of Horseshoe Bay.   

There were no written submission in favor or in opposition to the proposed bylaw.

There was no one present to speak in favor of or in opposition to the proposed bylaw. 

Reeve Upham declared the Public Hearing closed at 1:07 pm

• Resolution CM20190813.1017
  Moved By: Councillor Laurent Amyotte

  to give second reading to Bylaw 2019-17, Intermunicipal Development Plan with the Summer Village of Horseshoe Bay. 

  Carried
• Resolution CM20190813.1018
  Moved By: Councillor Dale Hedrick

  to give third reading to Bylaw 2019-17.

  Carried

8.

New Business

8.1

19th Annual Alberta Care Conference

• Resolution CM20190813.1019
  Moved By: Councillor Darrell Younghans

  to approve Warren Lesiter to attend the 19th Annual Alberta CARE Conference from September 4-6, 2019 in Peace River.

  Carried

8.2

Rodeo Kick Off Supper

• Resolution CM20190813.1020
  Moved By: Councillor Maxine Fodness

  to purchase a table of 8 for $367.50 for the Rodeo Kick Off Supper or purchase the required number of tickets for Council and Administration, and make a cash contribution for the balance up to $367.50.

  Carried
• Resolution CM20190813.1021
  Moved By: Councillor Cliff Martin

  to donate two three-night passes at any Municipal Campground plus one free load of wood per site, for a total value of $200.

  Carried

8.3

Funding Request - Friends of Fort George and Buckingham House

• Resolution CM20190813.1022
  Moved By: Councillor Kevin Wirsta

  to approve $100 for Friends of Fort George and Buckingham House Celebration on August 17, 2019.

  Carried

8.4

Sponsorship Request - Northeast Alberta Track and Field Club

• Resolution CM20190813.1023
  Moved By: Councillor Laurent Amyotte

  to become a Bronze Sponsor for $100 for the NEAT Rodeo Road Race.  

  Carried

8.5

Funding Request - Riverland Recreational Trail Society

• Resolution CM20190813.1024
  Moved By: Councillor Dale Hedrick

  to approve annual funding of $6,720 for the Riverland Recreational Trail Society for a three-year term commencing 2019.  

  Carried

8.6

Riverland Recreational Trail Society Request for Letter of Support

• Resolution CM20190813.1025
  Moved By: Councillor Laurent Amyotte

  to provide Riverland Recreational Trail Society with a letter of support to accompany their CFEP Grant Application to develop the Abeline Junction rest stop along the Iron Horse Trail.   

  Carried

8.7

Resignation of County of St. Paul Library Board Chairman

• Resolution CM20190813.1026
  Moved By: Councillor Maxine Fodness

  to advertise for a Library Board Member at Large to serve for one year, as per Section 5(2) of the Libraries Act. 

  Carried

8.8

Work Safety Policy SAF-34

• Resolution CM20190813.1027
  Moved By: Councillor Cliff Martin

  to approve Work Safety Policy SAF-34, as per the recommendation of the Policy Committee.  

  Carried

8.9

Personal Protective Equipment Policy SAF-36

• Resolution CM20190813.1028
  Moved By: Councillor Kevin Wirsta

  to approve Personal Protective Equipment Policy SAF-36 as per the recommendations of the Policy Committee.

  Carried

8.10

Safety Inspection Policy SAF-39

• Resolution CM20190813.1029
  Moved By: Councillor Maxine Fodness

  to approve Policy SAF-39, the Safety Inspection Policy as per the recommendations of the Policy Committee. 

  Carried

8.11

Tangible Capital Assets Policy ADM-57

• Resolution CM20190813.1030
  Moved By: Councillor Darrell Younghans

  to approve Policy ADM-57, Tangible Capital Assets Policy as per the recommendations of the Policy Committee.

  Carried

8.12

Extreme Weather Staff and Equipment Mobilization Policy PW-67

• Resolution CM20190813.1031
  Moved By: Councillor Dale Hedrick

  to approve Policy PW-67, the Extreme Weather Equipment and Staff Mobilization Policy as per the recommendations of the Policy Committee.

  Carried

8.13

Workplace Violence and Anti-Harassment Policy SAF-130

• Resolution CM20190813.1032
  Moved By: Councillor Laurent Amyotte

  to approve Workplace Violence and Anti-Harassment Policy SAF-130 as per the recommendations of the Policy Committee.  

  Carried

8.14

Regional Recreation Master Plan

• Resolution CM20190813.1033
  Moved By: Councillor Cliff Martin

  to accept the Regional Recreation Master Plan as information, to be used for future recreational planning purposes. 

  Carried

8.15

Start Times for Public Works Meetings

• Resolution CM20190813.1034
  Moved By: Councillor Cliff Martin

  to change the start time for Public Works Meeting to 9:00 am beginning August 27, 2019 as per section 193(1) of the MGA and that Council revisit the start time at the October 2019 Organizational Meeting.   

  Carried

8.16

Water Diversion Access Agreement with CNRL

• Resolution CM20190813.1035
  Moved By: Councillor Kevin Wirsta

  to approve a ten-year Water Diversion Access Agreement with Canadian Natural Resources Limited.  

  Carried

8.17

Gravel Agreement

• Resolution CM20190813.1036
  Moved By: Councillor Darrell Younghans

  to approve the Gravel Agreement as amended with the new pay rate of $200 per acre for disturbed lands until reclamation is complete.  

  Carried

7.

Delegation

7.3

1:30 pm - Public Hearing - Bylaw 2019-18 - Amend Land Use Bylaw

Reeve Upham declared the Public Hearing open at 1:30 p.m.

Two Members of the public entered the Council Room at 1:30 p.m. 

Krystle Fedoretz, Director of Planning and Development, informed Council that the Public Hearing has been advertised in accordance with section 606 of the MGA. 

She then informed Council that the purpose of the Public Hearing scheduled for 1:30 pm is to discuss Bylaw 2019-18, as it relates to amending Section 7.30 of Land Use Bylaw 2013-50 to include a notwithstanding clause to permit the installation and operation of a disposal field or treatment mound as soils dictate on Lot 1, Block 2, Plan 1120579.    

There were no written submission in favor or in opposition to the proposed bylaw.

There was no one present to speak in favor of or in opposition to the proposed bylaw. 

Reeve Upham declared the Public Hearing closed at 1:32 pm

• Resolution CM20190813.1037
  Moved By: Councillor Cliff Martin

  to give second reading to Bylaw 2019-18 to amend Section 7.30 of Land Use Bylaw 2013-50 to include a notwithstanding clause to permit the installation and operation of a disposal field or treatment mound as soils dictate, on Lot 1, Block 2, Plan 1120579.  

  Carried
• Resolution CM20190813.1038
  Moved By: Councillor Kevin Wirsta

  to give third reading to Bylaw 2019-18.

  Carried

8.

New Business

8.18

Paving Parking Lot at County Public Works Shop

• Resolution CM20190813.1039
  Moved By: Councillor Dale Hedrick

  to table a decision on paving an area of the parking lot at the Public Works Shop, to the August 27 Public Works meeting.  

  Carried

8.19

Recycling Council of Alberta Conference 

• Resolution CM20190813.1040
  Moved By: Councillor Laurent Amyotte

  to approve Reeve Upham, Chairman of the Evergreen Regional Waste Management Committee,  to attend the Recycling Council of Alberta Conference from October 2-4, 2019 in Jasper. 

  Carried

8.20

AUMA Conference 

• Resolution CM20190813.1041
  Moved By: Councillor Kevin Wirsta

  to approve any Councillors who are interested to attend the AUMA Convention from September 25-27, 2019 in Edmonton.

  Carried

8.21

Economic Developers Association of Canada Conference 

• Resolution CM20190813.1042
  Moved By: Councillor Maxine Fodness

  to approve Reeve Upham, Chairman of Alberta HUB, to attend the Economic Developers Association of Canada Conference from September 21-24, 2019 in Edmonton.

  Carried

7.

Delegation

7.4

1:45 pm - Public Hearing - Bylaw 2019-19 - Amend Municipal Development Plan

Reeve Upham declared the Public Hearing open at 1:48 p.m.

Two members of the Public were in attendance for the Public Hearing.

Krystle Fedoretz, Director of Planning and Development, informed Council that the Public Hearing has been advertised in accordance with section 606 of the MGA. 

She then informed Council that the purpose of the Public Hearing scheduled for 1:45 pm is to discuss Bylaw 2019-19, as it relates to amending Section 2.5 of Municipal Development Plan 2013-51 to include a notwithstanding clause where legal access to the development on Lot 1, Block 2, Plan 1120579 may be created by way of access easement.    

There were no written submission in favor or in opposition to the proposed bylaw.

There was no one present to speak in favor of or in opposition to the proposed bylaw. 

Reeve Upham declared the Public Hearing closed at 1:50 pm.

• Resolution CM20190813.1043
  Moved By: Councillor Maxine Fodness

  to give second reading to Bylaw 2019-19, to amend Section 2.5 of Municipal Development Plan 2013-51 to include a notwithstanding clause where legal access to the development on Lot 1, Block 2, Plan 1120579 may be created by way of access easement.  

  Carried
• Resolution CM20190813.1044
  Moved By: Councillor Laurent Amyotte

  to give third reading to Bylaw 2019-19.

  Carried

10.

Reports

10.1

CAO Report

Tim Mahdiuk started presenting his report at 1:50 pm 

• Reeve Upham left the meeting at 2:29 pm and reentered at 2:33 pm.

  Resolution CM20190813.1045
  Moved By: Councillor Cliff Martin

  to approve the purchase of a 3/4 ton truck for $43,279 from Zarowny Motors to replace one of the stollen units.

  Carried
• Resolution CM20190813.1046
  Moved By: Councillor Darrell Younghans

  to lease a 1/2 ton truck through Enterprise to replace one of the stollen units. 

  Carried
• Resolution CM20190813.1047
  Moved By: Councillor Cliff Martin

  that administration send a letter to the Minister of Agriculture requesting payment of the 2019 ASB Grant funding. 

  Carried
• Resolution CM20190813.1048
  Moved By: Councillor Cliff Martin

  to approve the CAO report as presented. 

  Carried

7.

Delegation

7.5

2:00 pm - Henri Amyotte, Amyotte & Sons

Henri Amyotte, with Amyotte and Sons Welding, entered the Council Room to discuss connecting to the Mallaig water line.  He is requesting that the County bring the water from the Mallaig Fire Hall across the railway track to their property line.  They would be responsible for connecting from the property line to the welding shop.  The delegation left the Council Room at 2:18 pm.  

• Resolution CM20190813.1049
  Moved By: Councillor Maxine Fodness

  table a decision on providing water to Amyotte and Sons Welding to Strategic Planning discussions. 

  Carried

12.

Financial 

12.1

Budget to Actual

• Resolution CM20190813.1050
  Moved By: Councillor Kevin Wirsta

  to approve the budget to actual as of July 31, 2019.

  Carried

12.2

Listing of Accounts Payable

• Resolution CM20190813.1051
  Moved By: Councillor Dale Hedrick

  to file the listing of Accounts Payable as circulated.

  Batch     Cheque Date        Cheque Nos.    Batch Amount

  22721     July 7, 2019       Direct Deposits   $  117,294.27

  22718     July 9, 2019       34106 - 34225    $  492,415.39

  22735     July 15, 2019     Direct Deposits   $    86,940.71

  22739     July 17, 2019     Direct Deposits   $    46,663.63 

  22744     July 18, 2019     34226 - 34265    $   404,055.84

  22743     July 19, 2019     Direct Deposits   $   239,442.09

  22761     July 26, 2019     34266 - 34292    $2,549,129.24

  22762     July 27, 2019     Direct Deposits   $   134,800.91

  22772     July 29, 2019     Direct Deposits   $     42,587.68

  Carried

12.3

Council Fees

• Resolution CM20190813.1052
  Moved By: Councillor Laurent Amyotte

  to approve the Council Fees for the Month of July 2019 as circulated.

  Carried
• Resolution CM20190813.1053
  Moved By: Councillor Dale Hedrick

  to move into closed session as per section 17 of the FOIP Act at 3:10 pm.

  Carried

  All staff left the meeting with the exception of Tim Mahdiuk, Interim CAO and Daniel Reid, Director of Public Works.

  
  
• Resolution CM20190813.1054
  Moved By: Councillor Darrell Younghans

  to revert to an open meeting at 3:30 pm. 

  Carried

13.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting at 3:30 pm