County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, September 11, 2012
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The 609th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:07 a.m., Tuesday, September 11, 2012 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Alphonse Corbiere	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Janice Huser	St. Paul Journal

 

2.

Minutes

• Resolution #CM20120911.1001

  Motion to approve minutes of the August 14, 2012 Council Meeting as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20120911.1002

  Motion to adopt the Bank Reconciliation for the month ending August 31, 2012.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

7.29  Cold Lake Trestle

7.30  In Camera - Land issue

• Resolution #CM20120911.1003

  Motion to adopt the agenda for the Regular Meeting of Council for September 11, 2012 with the above noted additions.

  Carried

5.

Business Arising from Minutes

6.

Delegation

6.1

10:30 a.m. - Ken Klassen - 8760 Energy Program

Ken Klassen, representing 8760 Energy, was admitted to the Council Room at 10:30 a.m. to speak with Council about the AAMD&C Aggregated Energy Program.  This is a group purchase plan for both natural gas and electricity usage which could result in substantial savings on power consumption as well as modest savings on natural gas consumption.  He also indicated that the County may want to offer this opportunity to community groups that are currently insured through the County.

 

Following his presentation, the delegation left the meeting at 11:00 a.m.

Council discussed extending the offer to the community halls and arenas to be included in the group purchasing plan, which would require that their bills be mailed to the County and the County would in turn invoice the organization through the accounts receivable system.

• Resolution #CM20120911.1020

  Motion to enter into an agreement with 8760 Energy for Electricity and Natural Gas procurement for a 3 year term commencing January 1, 2013.

  Carried
• Resolution #CM20120911.1021

  Motion to offer this opportunity to community groups/halls and arenas within the County of St. Paul who are listed as additional named insureds under the County's insurance policy.

  Carried

6.2

11:00 a.m. - Public Hearing - Bylaw No. 1603 - Rezone PSE 17-58-9-W4 from Agricultural to Country Residential

Reeve Upham declared the Public Hearing open at 11:03 a.m. with all members of Council present.

 

Council was informed that the purpose of the Public Hearing is to discuss Bylaw No. 1603 as it relates to rezoning Lot 2, Block 1, Plan 1024942 in PSE 17-58-9-W4 from Agricultural to Country Residential.

 

Council was then informed that the public hearing was advertised in accordance with section 606 of the M.G.A. and the adjacent landowners were notified.

 

There were no written submissions either for or against the proposed rezoning.

 

Reeve Upham declared the public hearing closed at 11:04 a.m.

• Resolution #CM20120911.1016

  Motion to adjourn the meeting and proceed to public hearing scheduled for 11:00 a.m. to discuss Bylaw No. 1603, which is a bylaw to rezone Lot 2, Block 1, Plan 1024942 in PSE 17-58-9-W4.

  Carried
• Resolution #CM20120911.1018

  Motion to give second reading to Bylaw No. 1603.

  Carried
• Resolution #CM20120911.1019

  Motion to give third reading to Bylaw No. 1603.

  Carried
• Resolution #CM20120911.1017

  Motion to revert to an open meeting.

  Carried

6.3

11:30 a.m. - Lakeland Cross Country Ski Club

Pierre Lamoureux, President and Don Michaud, Board Member of the Lakeland Cross Country Ski Club were admitted to the Council Room at 11:30 a.m. to speak with Council about their club which consists of 100 members, 1/2 residents of the Town of St. Paul and 1/2 of the County.  The Club maintains 12 km of trail on private land north of town as well as a network of trails on the St. Paul golf course. 

 

Mr. Lamoureux asked if the County could mow their trails on the NE 29-58-9-W4, which are approximately 15 feet wide as well as their parking lot/entrance onto the property.

 

Following their presentation, the delegation left the Council room at 11:40 a.m.

• Resolution #CM20120911.1032

  Motion that the Public Works Department contact Mr. Lamoureux or Mr. Michaud to arrange for mowing in the open areas along trail, where feasible.

  Carried

6.4

1:15 p.m. - S/Sgt. Wade Trottier

S./Sgt Wade Trottier was admitted to the Council Room at 1:25 p.m. to present crime statistics for June, July and August for the County as well as overall year to date statistics for the greater detachment.

 

Council thanked S./Sgt Trottier for the RCMP presence in lake subdivisions and rural areas throughout the summer months and especially the long weekends of July, August and September. 

 

Following his presentation, S./Sgt. Trottier left the Council Room at 1:45 p.m.

7.

New Business

7.1

Northern Lights Library Conference - Sept. 13-15

• Resolution #CM20120911.1004

  Motion to approve Betty Way, Secretary of the County Library Board, to attend the Northern Lights Library Conference in Elk Point from September 13 to 15, 2012.

  Carried

7.2

RUSA Executive Meetings - Sept. 20-21

• Resolution #CM20120911.1005

  Motion to approve Bryan Bespalko to attend the RUSA Executive meeting in Red Deer on September 20 & 21, 2012.

  Carried

7.3

Mun. Climate Change Action Centre Wkshp - Sept. 24

• Resolution #CM20120911.1006

  Motion to approve Sheila Kitz to attend the Community Action on Climate Change Workshop on September 24, 2012 in Edmonton.

  Carried

7.4

FOIP Forum - Sept. 27

• Resolution #CM20120911.1007

  Motion to approve Paulette Mudryk to attend the one-day FOIP forum on September 27, 2012 in Edmonton.

  Carried

7.5

Accurate Assessment User Conf. - Oct. 18-19

• Resolution #CM20120911.1008

  Motion to approve Sheila Kitz, Linda Meger and Keith Kornelson to attend the AAG User Conference on October 18 & 19, 2012 in Edmonton.

  Carried

7.6

AB Rec. Parks Assn. Annual Conf. - Oct. 18-20

• Resolution #CM20120911.1009

  Motion to approve any Councillors who are available to attend the Alberta Recreation Parks Association Conference from October 18 to 20, 2012 in Jasper.

  Carried

7.7

AAMD&C Municipal Fall Convention - Nov. 13-15

• Resolution #CM20120911.1010

  Motion to approve all of Council, Sheila Kitz, Tim Mahdiuk, Leo deMoissac and  Ken Warholik to attend the 2012 Municipal Fall Convention from November 13 to 15, 2012 in Edmonton.

  Carried

7.8

Date for November Council Meeting

• Resolution #CM20120911.1011

  Motion to reschedule the November Council Meeting to November 20th at 10:00 a.m. as per Section 193 of the MGA. 

  Carried

7.9

Demo Packer

• Resolution #CM20120911.1012

  That Council approve the rental of the 2009 Volvo Packer from Strongco for $8,000 for the remainder of the 2012 calendar year and then purchase the packer from the 2013 capital budget for an additional $91,000.

  Carried

7.10

ATCO Agreements for new fire halls

• Resolution #CM20120911.1013

  That Council approves the agreements with ATCO to supply power to the Mallaig and Ashmont Fire Hall sites with a guaranteed usage of 9 kwh per month for Ashmont and 4 kwh per month for Mallaig.

  Carried

7.11

Whitney Lake Ball Diamonds and Rodeo Grounds

• Resolution #CM20120911.1014

  Motion to table the Agreement with the Frog Lake Recreation Board to rent the Whitney Lake ball diamonds and the rodeo grounds for 2013 and in the interim Council will meet with the Frog Lake Recreation Department to discuss the terms of the agreement.

  Carried

7.12

Strategic Plan 2013

• Resolution #CM20120911.1015

  Motion to schedule the 2013 Strategic Planning Sessions for Administration and Council on October 19 & 22, 2012 at 10:00 a.m.

  Carried

7.13

FOIP Requests Policy - ADM-85

• Resolution #CM20120911.1022

  That the Council approve the FOIP Request Policy as per the recommendation of the Policy Committee.

  Carried

7.14

Erecting Cautionary Signs Policy - PW-86

• Resolution #CM20120911.1023

  Motion to approve Policy PW-86, Erecting Cautionary Signs as per the recommendations of the Policy Committee.

  Carried

7.15

Amendment to Organizational Chart

• Resolution #CM20120911.1024

  Motion to amend the organizational chart from Assistant FCSS Director to FCSS Program Assistant.

  Carried

7.16

St. Paul & District Chamber of Commerce - Silent Auction Item

• Resolution #CM20120911.1025

  Motion to ratify the donation of one load of gravel for the St. Paul & District Chamber of Commerce for the silent auction at the rodeo week kick off supper.   The load of gravel is to be delivered within a 5 mile radius of the County boundaries, as per County policy.

  Carried

7.17

Champions for Change 3rd Annual Harvest Ball

• Resolution #CM20120911.1026

  Motion to provide a silent auction item to the St. Paul Champions for Change 3rd Annual Harvest Ball on October 27, 2012.

  Carried

7.18

Town & Country Ladies Funspiel

• Resolution #CM20120911.1027

  Motion to donate $100 to the Town and Country Ladies Funspiel to be held November 17, 2012.

  Carried

7.19

Retention of Medevac Service Standards in Northern Alberta

• Resolution #CM20120911.1028

  Motion that Council send letters to Prime Minister Harper, Premier Redford and MP Brian Storseth supporting Lac La Biche County in their fight to maintain existing Medevac service standards through the use of CFB at Namao as the new primary landing site for Northern Medevac flights.

  Carried

7.20

Shamrock Valley Ent Ltd.-Request to Connect to Water

• Resolution #CM20120911.1029

  Motion to table the request from Shamrock Valley Enterprises Ltd. (NE 25-56-7-W4) to connect to the Town of Elk Point water service, until after the Joint Meeting between the County of St. Paul and the Town of Elk Point on September 13, 2012.

  Carried

7.21

Mallaig Sanitary Disposal

• Resolution #CM20120911.1030

  Motion to table a decision on the location of a sewer disposal service in the hamlet of Mallaig, for private sewage haulers, to the October meeting.

  Carried

7.22

Bylaw No. 1605 - Rezone Lot 2, Block 1, Plan 1120585 in NE 1-58-10-W4 from UX to CR2

• Resolution #CM20120911.1031

  Motion to give first reading to Bylaw No. 1605, which is a bylaw to amend Land Use Bylaw No. 1486 as it relates to rezoning Lot 2, Block 1, Plan 1120585 in NE 1-58-10-W4 from Urban Expansion to Country Residential 2.

  Carried

7.23

Bylaw No. 1604 - Short Term Borrowing for Capital Purposes

• Resolution #CM20120911.1033

  Motion to give first reading to Bylaw No. 1604, which is a short term borrowing bylaw for $1.5 million for the Northern Valley Road.

  Carried
• Resolution #CM20120911.1034

  Motion to give second reading to Bylaw No. 1604.

  Carried
• Resolution #CM20120911.1035

  Motion to present Bylaw No. 1604 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20120911.1036

  Motion to give third reading to Bylaw No. 1604.

  Carried

7.24

Fire Aid Agreement - Summer Village of Horseshoe Bay

• Resolution #CM20120911.1037

  Motion that the County enter into a five-year Fire Protection Agreement with the Summer Village of Horseshoe Bay effective October 1, 2012.

  Carried

7.25

Snow Removal Agreement - SV of Horseshoe Bay

• Resolution #CM20120911.1038

  Motion that the County enter into a ten-year Snow Removal Agreement with the Summer Village of Horseshoe Bay effective October 1, 2012.

  Carried

7.26

Request - Shane Hansen

• Resolution #CM20120911.1039

  Motion to table Shane Hansen's request to run a water line from his well at the corner of Railway Avenue and First Street West under the County roads to service all his lots in the hamlet of Heinsburg.

  Carried

7.27

Request for Financial Assistance

• Resolution #CM20120911.1040

  Motion to approve a $15,000 grant for the A.G. Ross Arena to be paid from the 2012 Elk Point Recreation Grant account.

  Carried
• Resolution #CM20120911.1041

  Motion to approve a $5,000 grant for the Elk Point Curling Club to be paid from the 2012 Elk Point Recreation Grant account.

  Carried

7.28

Proposed Federal Electoral Boundaries

Reeve Upham recessed the meeting at 12:00 p.m. and reconvened the meeting at 1:05 p.m. with all members of Council present.

• Resolution #CM20120911.1042

  Motion to file the information from the Alberta Commission regarding public hearing dates to discuss proposed boundaries for federal ridings and electoral district names.

  Carried

7.29

- In Camera Item

7.30

Cold Lake Trestle

• Resolution #CM20120911.1043

  Motion that the County of St. Paul provide a victim impact statement for Cold Lake Victim Services regarding the fire at the Cold Lake Trestle.

  Carried

7.31

-

7.32

-

7.33

-

8.

Correspondence

9.

Reports

9.1

CAO Report

Council discussed the report as it was read aloud by CAO, Sheila Kitz.

• Resolution #CM20120911.1044

  Motion to accept the CAO Report as presented._

  Carried
• Resolution #CM20120911.1045

  Motion to explore rationing water usage by the residents at Lottie Lake until the water and sewer department is able to determine where the water is leaking out of the system.

  Carried
• Resolution #CM20120911.1046

  Motion to replace all the water meters in the hamlet of Lottie Lake.

  Carried
• Resolution #CM20120911.1047

  Motion that Council go in camera to discuss a land issue.  Time: 2:03 p.m.

  Carried
• Resolution #CM20120911.1048

  Motion that Council return to an open meeting.  Time:  2:17 p.m..

  Carried

9.2

Reports

9.3

-

9.4

-

9.5

-

10.

Upcoming Meetings

11.

Financial

11.1

Council Fees

• Resolution #CM20120911.1051

  Motion to approve the Council Fees for the Month of August, _2012 as circulated.

  Carried

11.2

Listing of Accounts Payable

• Resolution #CM20120911.1050

  Motion to file the listing of Accounts Payable:

  Batch	Cheque Dae	Cheque Nos.	Batch Amount
  16260	Aug. 1, 2012	15296-15380	$491,479.32
  16273	Aug. 9, 2012	15381-15431	$831,526.96
  16293	Aug. 15, 2012	15432-15490	$328,406.13
  16304	Aug. 23, 2012	15491-15539	$318,922.26

   

  Carried

11.3

Budget to Actual

• Resolution #CM20120911.1049

  Motion to approve the budget to actual for the period ending August 31, 2012.

  Carried

12.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  2:23 p.m.

 

These minutes approved this 9th day of October, 2012. 

 

 

________________________           ____________________________

Reeve                                                   Chief Administrative Officer