County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, April 10, 2018
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:00 a.m., Tuesday, April 10, 2018 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Darrell Younghans	Division 1
Councillor Kevin Wirsta	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Dale Hedrick	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Director of Community Services
Kyle Attanasio	Director of Corporate Services
Phyllis Corbiere	Executive Assistant
Mark Chileen	Director of Public Works
Bryan Bespalko	Public Works Supervisor
Kaitlyn Kenney	Municipal Intern
Grant Deme	St. Paul Journal
Sandy Bishop	Lakeland Connect

2.

Minutes

• Resolution #CM20180410.1001

  to approve minutes of the March 13, 2018 Council Meeting as presented.

  Carried

3.

Bank Reconciliation

 

 

• Resolution #CM20180410.1002

  to adopt the Bank Reconciliation for the month ending March 31, 2018.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

8.11   Electricity and Natural Gas Procurement

8.12   Signage for Heinsburg School 

• Resolution #CM20180410.1003

  to adopt the agenda for the Regular Meeting of Council for April 10, 2018 with the above noted additions.

  Carried

5.

In Camera

In Camera

Sandy Bishop, Lakeland Connect and Grant Deme, St. Paul Journal, left the Council Room at 10:07 a.m.

 

Staff - Sheila Kitz, Mark Chileen, Tim Mahdiuk, Kyle Attanasio, Phyllis Corbiere, Bryan Bespalko and Kaitlyn Kenney remained in the Council Room during the in camera discussions to be available to provide additional information if required.

 

Bryan Bespalko left the Council Room at 10:59 a.m. 

Grant Deme and Sandy Bishop entered the Council Room at 11:01 a.m. 

• Resolution #CM20180410.1004

  to go in camera as per Division 2, Part 1, Section 17 of the FOIP Act to discuss a public member appointment and Section 27 to discuss legal information.

  Carried
• Resolution #CM20180410.1005

  to revert to an open meeting at 11:00 a.m.

  Carried
• Resolution #CM20180410.1006

  to appoint Jessica Murray to the FCSS Board on a temporary basis.

  Carried

6.

Business Arising

6.1

Lift Station Encroachment Agreement

• Resolution #CM20180410.1013

  that the County enter into an Encroachment Agreement with St. Arnault Lumber and Building Supplies Ltd. for the County lift station encroaching on Lots 5, 6 and 7, Block 3, Plan 1005EO.  

  Carried

7.

Delegation

7.1

11:00 a.m. - St. Paul Animal Shelter

Anna Leskiw, President and Josiah Clarke, Manager of St. Paul Animal Shelter entered the Council Room at 11:03 a.m. 

 

Keith Kornelsen and Warren Leister entered the Council Room at 11:03 a.m. 

 

Anna Leskiw informed Council that they will start construction this spring.  They will be building a 40 x 40 building and renovate the Quonset which will be attached to the new structure.  They have enough funding to build the addition, however they do not have adequate funds to renovate the Quonset.  The delegation requested that Council assist with 1/2 the cost of  renovating the Quonset which will be approximately $60,000.

 

The delegation left the Council Room at 10:20 a.m.   

• Resolution #CM20180410.1007

  to deny the request for funding in the amount of $60,000.

  Carried
• Resolution #CM20180410.1008

  to draft a letter encouraging the St. Paul Animal Shelter to apply for a CFEP grant and provide them with a letter of support to accompany their grant application committing funding of 25% up to a maximum of $27,250, if they are successful with their grant application.

  Carried
• Resolution #CM20180410.1009

  subject to providing matching funding if they are successful with their CFEP grant application, then Public Works Motion PW20160524.1007 to provide up to 1000 yards of gravel will be rescinded. 

  Carried
• Resolution #CM20180410.1010

  motion to rescind motion CM10180410.1009.

  Carried
• Resolution #CM20180410.1011

  motion to rescind Public Works Motion PW20160524.1007, to provide the St. Paul Animal Shelter up to 1000 yards of gravel. 

  Carried

7.2

11:30 a.m. - Ed & Anna Girard

Ed Girard was admitted to the Council Room at 11:39 to discuss Council's decision that he move his tanker truck which is parked on Township Road 590.  Mr. Girard indicated that he has been parking at the same location for 18 years, which is a widening on the edge of the road.  He then provided Council with a signatures of residents adjacent to the road, who support him parking his truck in that location.  

Mr. Girard left the Council Room at 11:49 a.m. 

 

• Resolution #CM20180410.1012

  that administration look into the County's liability if Mr. Girard continues to park his truck on the County road allowance.

  Carried

7.3

1:00 p.m. - Mike Leroux

Mike Leroux was admitted to the Council Room at 1:00 p.m. to discuss water being trenched on SE 31-57-10-W4 draining into the County ditch which will  drain onto NE 30-57-10-W4.  He is no longer the landowner, however he lodged the complaint before he sold the property.  Mr. Leroux is concerned with the damage that will be caused by the flooding.  Following his presentation, the delegation left the Council Room at 1:09 p.m. 

• Resolution #CM20180410.1022

  that administration contact Todd Smith at Alberta Environment to discuss the water trenching being done at SE 31-57-10-W4.

  Carried

7.4

1:30 p.m. - Synergy Chartered Accountants

Shawn Warrington, Accountant with Synergy Chartered Accountants was admitted to the Council Room at 1:30 p.m. to present the Audited Financial Statements for the County of St. Paul for the period ending December 31, 2017.

 

Following his presentation and answering questions of Council, Mr. Warrington left the room at 2:19 p.m.

• Resolution #CM20180410.1030

  to approve the 2017 Audited Financial Statements for the County of St. Paul.

  Carried

7.5

2:30 pm - Review Public Auction Properties - In Camera

Grant Deme left the Council Room at 2:55 p.m.   Linda Meger and Crystal St. Arnault entered the Council Room at 2:55 p.m. 

 

Linda Meger and Crystal St. Arnault left the Council Room at 2:59 p.m. 

 

 

 

• Resolution #CM20180410.1037

  to go in camera as per Division 2, Part 1, Section 27 to discuss privileged information with regards to properties on the Public Auction.  Time:  2:55 p.m. 

  Carried
• Resolution #CM20180410.1038

  to revert to an open meeting.  Time:  3:01 p.m.

  Carried
• Resolution #CM20180410.1039

  to deny the two tenders received for the hydrocone crusher.

  Carried

8.

New Business

8.1

Lakeland Communities HAC Municipal Leaders Forum

• Resolution #CM20180410.1014

  to approve Reeve Upham or alternate to attend the Lakeland Communities Health Advisory Council Municipal Leaders Forum on April 23 in Bonnyville.  

  Carried

8.2

SLGM Mountain Refresher Conference - May 15-18

• Resolution #CM20180410.1015

  to approve Hailey Gish and Kaitlyn Kenney, Interns, to attend the Society of Local Government Manager's Refresher Conference from May 15-18, 2018 in Kananaskis.

  Carried

8.3

Alberta Capital Finance Authority (ACFA) AGM

• Resolution #CM20180410.1016

  to designate Class B Director, or designee, to represent and vote the shares of the County of St. Paul at the Annual General Meeting of the Alberta Capital Finance Authority to be held on May 2 in Edmonton.

  Carried

8.4

2018 Municipal Operating and Capital Budget

• Resolution #CM20180410.1017

  to approve the 2018 Municipal Operation and Capital Budget as per Sections 242(1) & 245 of the M.G.A., as follows:

  Operating and Capital Revenues	44,926,690
  Debenture and Funding from Restricted Surplus	2,901,525
  Operating Expenses	29,261,471
  Replacement Reserve	256,000
  Debenture Repayment	842,150
  Capital Expenditures	17,452,090
  Surplus	16,504

  Carried

8.5

Bylaw No. 2018-06 - Tax Rate Bylaw

Reeve Upham recessed the meeting at 12:00 p.m. and reconvened the meeting at  1:00 p.m. with all members of Council present.

 

 

• Resolution #CM20180410.1018

  to give first reading to Bylaw No. 2018-06, Tax Rate Bylaw.

  Carried
• Resolution #CM20180410.1019

  to give second reading to Bylaw No. 2018-06.

  Carried
• Resolution #CM20180410.1020

  to present Bylaw No. 2018-06 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20180410.1021

  to give third reading to Bylaw No. 2018-06.

  Carried

8.6

Bylaw No. 2018-07 - Amend LUB - Rezone Part S 1/2 9-58-10-W4

Krystle Fedoretz entered the Council Room at 1:16 p.m. 

• Resolution #CM20180410.1023

  to give first reading to Bylaw No. 2018-07, as it relates to rezoning 11.73 acres in all of Block 1, Plan 2627RS, S 1/2 of SE 9-58-10-W4 from Agricultural to Industrial Commercial.

  Carried

8.7

2018 Strategic Plan - 1st Quarter

• Resolution #CM20180410.1024

  to accept the first quarter of the 2018 Strategic Plan as presented.

  Carried

8.8

Mutual Fire Aid Agreement - Smoky Lake County

• Resolution #CM20180410.1025

  to approve the Mutual Fire Aid Agreement with Smoky Lake County for the period from October 2017 to October 2021, as amended.

  Carried

8.9

Husky Oil - Request to Rent Oil Tanks in Public Works Yard

• Resolution #CM20180410.1026

  that administration look into liability and costs associated with renting the six storage tanks in the Public Works Yard to Read on Roads and negotiate an agreement to be brought back for Council approval.  

  Carried

8.10

ERWMS Commission - Request to Move Clay

• Resolution #CM20180410.1027

  to move the clay to cover the cells at the Evergreen Regional Landfill at an approximate cost of $6,000, subject to approval by the Commission.

  Carried

8.11

Electricity and Natural Gas Procurement

• Resolution #CM20180410.1028

  to lock into Option 2 until 2027 for Electricity and Natural Gas Procurement with 8760.

  Carried

8.12

Heinsburg School Signage

• Resolution #CM20180410.1029

  motion to erect appropriate signage by Heinsburg Hall indicating that it is a school zone.  

  Carried

8.13

-

8.14

-

8.15

-

9.

Correspondence

10.

Reports

10.1

CAO Report

 

 

• Resolution #CM20180410.1031

  to support the Mallaig Ag Society's CFEP grant application to replace the ice plant and renovate the hockey arena by committing a 25% contribution ($187,500) of the cost of the project estimated at $750,000, conditional on their grant application being successful.  

  Carried
• Resolution #CM20180410.1032

  to purchase 5 rig mats at $1,000 per mat from Evergreen Regional Waste Management Servies Commission.

  Carried
• Resolution #CM20180410.1033

  to accept the CAO report as information.

  Carried

11.

Upcoming Meetings

11.1

April 17 @ 9:00 a.m. - Asset Management, Vermilion

12.

Financial

12.1

Budget to Actual

• Resolution #CM20180410.1034

  to approve the budget to actual as of March 31, 2018.

  Carried

12.2

Listing of Accounts Payable

• Resolution #CM20180410.1035

  Motion to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  21268	March 1, 2018	30751 - 30773	$96,676.44
  21278	March 7, 2018	Direct Deposit	$16,539.18
  21299	March 19, 2018	Direct Deposit	$89,655.49
  21315	March 23, 2018	30774 - 30900	$812,531.23

  Carried

12.3

Council Fees

• Resolution #CM20180410.1036

  to approve the Council Fees for the Month of March, 2018 as circulated.

  Carried

13.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  3:01 p.m.

 

These minutes approved this 8th day of May, 2018.

 

 

________________________           ____________________________

Reeve                                                Chief Administrative Officer