County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, April 10, 2018
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

---

1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

In Camera

In Camera

In camera items to be presented at the meeting.

5.1

In Camera

6.

Business Arising

6.1

Lift Station Encroachment Agreement

At the March 27 Public Works Meeting, Council passed a motion to table the Encroachment Agreement with St. Arnault Lumber for the portion of the lift station encroaching on Lot 5, Block 3, Plan 1005EO in SE 25-60-10-W4, for more information regarding tax exemption of the lift station.

 

The Agreement has been amended in include Item No. 2 - Taxes which reads as follows:

The Municipality shall pay all municipal property taxes or assessments attributable to the Encroachment on the Owner's Land.  The Owner agrees that the Municipality shall only be responsible for the municipal property taxes assessed in relation to the lift station structure and not the assessment related to the land.  

7.

Delegation

7.1

11:00 a.m. - St. Paul Animal Shelter

Josiah Clarke, St. Paul Animal Shelter Manager, will present information about their new plans for the animal shelter.  The shortfall on their project is $109,014.52.  They will be requesting a cash contribution of $55,000 and will also be making the same request to the Town of St. Paul.  In 2016, they had applied for a CFEP grant but their application was denied.

 

At the May 24, 2016 Public Works Meeting, Council made a motion to provide the St. Paul Animal Shelter with up to 1000 yards of gravel to be delivered to the new animal shelter site located at PNE 6-58-10-W4.

7.2

11:30 a.m. - Ed & Anna Girard

Ed Girard, the resident of Lottie Lake who parks his truck along Township Road 590 will be in to speak with Council about their decision to request that he move his truck off of the road.  

 

At the March 27 Public Works Meeting, Council made a motion that the local Councillor contact Mr. Girard and ask that he move his truck from Township Road 590.  

7.3

1:00 p.m. - Mike Leroux

Mike Leroux has requested to speak with Council regarding the water trench on SE 31-57-10-4 draining into county ditch will drain into NE 30-57-10-4.  Mr. Leroux's is no longer the registered owner of the property.  Darius Hoffer will be attending the meeting with Mr. Leroux.   

7.4

1:30 p.m. - Synergy Chartered Accountants

Shawn Warrington, Auditor with Synergy Chartered Accountants, will be in to present the County's Audited Financial Statements for the period ending December 31, 2017.  

7.5

2:30 pm - Review Public Auction Properties - In Camera

Staff will be in to present a summary for the properties that are still on the public auction scheduled for May 8.  

8.

New Business

8.1

Lakeland Communities HAC Municipal Leaders Forum

The Lakeland Communities Health Advisory Council will be holding a meeting on April 23 at 6:30 pm in the Bonnyville Chamber of Commerce Shaw House and they are inviting Municipal Leaders to attend the meeting.  The Lakeland Community HAC consists of local volunteers who are the conduit to the local communities with AHS.  They listen to the communities and provide information to AHS while also sharing information from AHS. There are 12 HACs in the province.  The Lakeland Health Advisory Council includes the communities of Cold Lake, Athabasca, Bonnyville, Redwater, Elk Point, Lac La Biche, Smoky Lake and St. Paul.  

 

More information about Health Advisory Council can be viewed on their website at https://www.albertahealthservices.ca/about/Page1812.aspx. 

8.2

SLGM Mountain Refresher Conference - May 15-18

The 18th Annual Mountain Refresher Conference, hosted by the Society of Local Government Managers, will be held May 15-18, 2017 in Kananaskis.  This will be a good opportunity for the new intern Hailey Gish, and our second year intern Kaitlyn Kenney to gain exposure to important municipal topics and network with leaders in the field of local government.  Registration for the Conference is $549 per person.

A bursary application has been submitted in an effort to reduce registration and subsistence costs. 

Additional costs will be paid from the Alberta Community Partnership Grant funding. 

 

8.3

Alberta Capital Finance Authority (ACFA) AGM

The AGM of the shareholders of the Alberta Capital Finance Authority will be held on Thursday, May 2, 2018 at 10:00 a.m. in Edmonton.  We require a motion to appoint a representative for the County at the AGM.  In the past, we have appointed the Class B director to vote on behalf of the County.  

 

The Class "B" shareholders will be electing a representative to the Board of Directors of the ACFA.  

8.4

2018 Municipal Operating and Capital Budget

Based on the discussions at the budget meetings, Administration is presenting the 2018 Operating and Capital Budget for approval.  A detailed budget will be forwarded to Council in a separate email and will be available on the County website following Council approval.

 

Section 242(1) of the M.G.A. states that a Council must adopt an Operating Budget for each calendar year and section 245 states that Council must adopt a Capital Budget for each calendar year.

8.5

Bylaw No. 2018-06 - Tax Rate Bylaw

Bylaw No. 2018-06 is being presented to Council to approve the Tax Rates for the 2018 taxation year, as per section 353 of the Municipal Government Act.

 

Section 187 of the M.G.A. states that all bylaws must have 3 distinct and separate readings.

8.6

Bylaw No. 2018-07 - Amend LUB - Rezone Part S 1/2 9-58-10-W4

Bylaw No. 2018-07 is being presented to Council to amend Land Use Bylaw No. 2013-50 as it relates to rezoning 11.73 acres in all of Block 1, Plan 2627RS in S 1/2 SE 9-58-10-W4 from Agricultural to Industrial Commercial.  The applicant will be moving Freedom Fabrication from Myrnam to this location.  Freedom Fabrication offers extensive agricultural equipment repair and agricultural product development.

Land Use Bylaw

• Current Zoning - Agriculture
• Proposed Zoning- Industrial/Commercial
• Proposed Use - Industrial Medium

As per the General Municipal Servicing Standards Bylaw 2014-04 2.4.3, an Area Structure Plan will be created.

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to section 230 of the M.G.A. The adjacent landowners will be notified of the proposed rezoning.

 

The applicant will also be required to hold a public consultation prior to the public hearing being held.

8.7

2018 Strategic Plan - 1st Quarter

The 2018 Strategic Plan which has been updated for the 1st quarter, is attached for Council approval.

8.8

Mutual Fire Aid Agreement - Smoky Lake County

The Mutual Fire Aid Agreement with Smoky Lake County is being presented to Council for approval for the term of October 2017 to October 2021.  Smoky Lake County will be renewing their Mutual Fire Aid Agreement every four years, as per the municipal election.  There are no changes to Schedule "C" services rates.  The only changes to the agreement are under Schedule "A" Personnel.  Tim Mahdiuk has reviewed the agreement and is recommending it for approval.  

8.9

Husky Oil - Request to Rent Oil Tanks in Public Works Yard

Husky Oil is requesting to rent the six storage tanks located in the County Public Works Yard commencing this summer.  Tanks would be rented at $500 per tank per month.  Administration is looking for direction from Council.  If Council agrees to rent out the tanks, administration will work on an agreement with Husky Oil outlining the terms and conditions.  The agreement will then be brought back to the April Public Works Meeting for Council approval.  

 

8.10

ERWMS Commission - Request to Move Clay

We have received a request from the Manager of Evergreen to hire the County to move some clay to the cells for covering garbage through out the year.  The clay is on the evergreen site and we would not be hauling over the garbage, just moving it closer to the cells.  They have been doing it with a loader and it's very slow.  It would take approximately 5 days with a loader and 2 rock trucks for a cost to Evergreen of about $15,000.  Public Works crews would be able to complete it over the next few weeks so it wouldn’t affect our road construction.   

8.11

Electricity and Natural Gas Procurement

8.12

Heinsburg School Signage

8.13

-

8.14

-

8.15

-

9.

Correspondence

10.

Reports

10.1

CAO Report

CAO Report to be presented at the meeting. 

11.

Upcoming Meetings

11.1

April 17 @ 9:00 a.m. - Asset Management, Vermilion

12.

Financial

12.1

Budget to Actual

A copy of the budget to actual will be presented to Council for review.

12.2

Listing of Accounts Payable

A listing of Accounts Payable will be provided for Council's review.

12.3

Council Fees

Council fees for the past month will be circulated for review. 

13.

Adjournment