County of St. Paul No 19Public Works MeetingMinutesMeeting #:Date:Tuesday, August 27, 2019Time: 9:00 A.m. - 12:00 P.m.Location:Council ChambersPresentReeve Steve UphamCouncillor Darrell Younghans, Division 1Councillor Kevin Wirsta, Division 2Councillor Cliff Martin, Division 3Councillor Maxine Fodness, Division 4Councillor Dale Hedrick, Division 5Councillor Laurent Amyotte, Division 6Staff PresentTim Mahdiuk, Interim CAOKyle Attanasio, Director of Corporate ServicesDennis Bergheim, Director of Community Services Daniel Reid, Director of Public WorksBryan Bespalko, Manager Contracts & UtilitiesPhyllis Corbiere, Executive Assistant Arlene Shwetz, Communications Coordinator1.Call to Order The Public Works Meeting of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 9:08 am.2.Minutes Approval Resolution PW20190827.1001Moved By:Councillor Laurent Amyotteto approve the minutes of the July 23, 2019 Public Works Meeting as presented. Carried3.Addition to Agenda and Acceptance of Agenda Resolution PW20190827.1002Moved By:Councillor Cliff Martinto approve the agenda with the following additions: 4.4 Water Bill for Account 30062.5 4.5 Landscaping for Elk Point Ag Society 7.9 JMB Crushing - Gravel Swap 7.10 Lock Box for Vehicle Keys and Equipment Keys at Public Works Shop Carried4.Business Arising 4.1Floatingstone Lake Access Resolution PW20190827.1003Moved By:Councillor Cliff Martinthat administration proceed with a bylaw so the County can repair the access situated on environmental reserve, North of Bidlock Drive to Lots 51-56, Block 2, Plan 7622036, at Floatingstone. Carried4.2Proposed Relocation Sites for Heinsburg Postal Boxes Resolution PW20190827.1004Moved By:Councillor Darrell Younghansto table the request from Canada Post to relocate the postal boxes in Heinsburg, for more information.Carried4.3Paving County Public Works Shop Parking Lot Resolution PW20190827.1005Moved By:Councillor Maxine Fodnessto table the request to pave the parking lot at the Public Works Shop until later during the meeting.Carried4.4Water Bill for Account 30062.5 Resolution PW20190827.1006Moved By:Councillor Cliff Martinto deny the request to adjust the May consumption on Utility Account No. 30062.5.Carried4.5Landscaping for Elk Point Ag Society Resolution PW20190827.1007Moved By:Councillor Maxine Fodnessthat Public Works do landscaping for the Elk Point Ag Society at an estimated cost of $7,000 to $10,000, to be paid from the $75,000 Elk Point Grant Account.Carried5.Closed Session 5.1Closed Session Resolution PW20190827.1008Moved By:Councillor Darrell Younghansthat pursuant to Section 197(2) of the MGA, County Council move into closed session and close the meeting to the public as per Sections 16 and 17, Division 2, Part 1 of the FOIP Act at 9:58 am.CarriedTim Mahdiuk, Kyle Attanasio, Dennis Bergheim, Daniel Reid, Bryan Bespalko, Phyllis Corbiere and Arlene Shwetz remained during closed session to provide information to Council as required. Resolution PW20190827.1010Moved By:Councillor Cliff Martinto revert to an open meeting at 10:28 am.Carried6.Reports 6.2Director of Community Services Resolution PW20190827.1016Moved By:Councillor Maxine Fodnessto approve the Director of Community Services Report as presented. Carried6.1Director of Public Works Resolution PW20190827.1011Moved By:Councillor Maxine Fodnessto approve the purchase of an FL6501-GB Handheld device from KTI Limited at a cost of $8248.87.CarriedResolution PW20190827.1013Moved By:Councillor Cliff Martinto accept the Director of Public Works report as presented. CarriedResolution PW20190827.1014Moved By:Councillor Maxine Fodnessthat Public Works apply MG30 in front of the two yard sites along Range Road 104 south of Highway 646 (Evergreen Landfill Road).CarriedResolution PW20190827.1015Moved By:Councillor Darrell Younghansto invoice the Evergreen Regional Waste Management Commission, for applying MG30 in front of the two residences along Range Road 104, at the County's cost. CarriedThe meeting recessed for lunch at 12:10 pm and reconvened at 1:00 pm with all Councillors present.7.New Business 7.81:00 pm - Golnez Azimi, Urban Systems - Gravel Road Condition Assmnt Toolkit & Asset Mgmnt Initiative Golnez Azimi, Community Infrastructure Consultant and Mike Hopkins, P. Eng entered the Council Room at 1:00 pm to provide an update on the Asset Management Initiative and an overview on the Gravel Road Condition Assessment Toolkit. 7.1Gravel for Haying in the 30s Resolution PW20190827.1017Moved By:Councillor Laurent Amyotteto ratify the donation of 25 yards of gravel delivered to the Haying in the 30s site prior to their annual event on the August long weekend. Carried7.2Memorandum of Understanding with Town of Elk Point Resolution PW20190827.1018Moved By:Councillor Darrell Younghansto approve the Memorandum of Understanding with the Town of Elk Point outlining services shared by the municipalities. Carried7.3Vincent Lake - Former St. Paul Beach Area (Plan 527MC) Resolution PW20190827.1019Moved By:Councillor Kevin Wirstathat the County surveyor confirm the property lines between Lot R and Lot A, Block 2, Plan 527MC. Carried7.4Evergreen Regional Landfill Class III Inert Waste Cell Resolution PW20190827.1020Moved By:Councillor Darrell Younghansthat the County agrees to build the Class III Inert Waste Cell for the Evergreen Regional Waste Management Services Commission for $96,075, subject to the Commission accepting the quote. Carried7.5Boat Launches Resolution PW20190827.1021Moved By:Councillor Maxine Fodnessto approve any Council member who is available to attend the information session with Alberta Environment on September 13. CarriedResolution PW20190827.1022Moved By:Councillor Cliff Martinto Hire Explore Surveys to complete the dispositions for the boat launches on Lac St. Cyr (NE 36-56-9-W4) and Westcove (NE 13-59-10-W4) for $5,000 per boat launch. CarriedResolution PW20190827.1023Moved By:Councillor Maxine Fodnessto table further discussions on proceeding with dispositions on the other boat launches within the County, to Strategic Planning. Carried7.6St. Paul Skatepark Resolution PW20190827.1024Moved By:Councillor Cliff Martinto approve an increase of in-kind work valued at $17,550 for the St. Paul Skatepark project. Carried7.7NE Muni Corr Ltd. Golf Tournament The NE Muni Corr Golf Tournament is scheduled for September 9 in St. Paul. Information 7.9JMB Crushing - Gravel Swap Resolution PW20190827.1025Moved By:Councillor Cliff Martinthat administration negotiates an agreement with JMB Crushing for 15,000 tonnes of Designation 2 Class 40 aggregate from SW 21-56-7-W4 in exchange for aggregate from a gravel pit operated by JMB Crushing in the Richland area and that the gravel will be crushed to a specification agreed to by the County.Carried7.10Lock Box for Public Works Shop Resolution PW20190827.1026Moved By:Councillor Darrell Younghansto approve the purchase of a lock box for keys at the County Public Works Shop, to be funded by RiskPro Risk Management Credit, through RMA Insurance. Carried7.11Paving County Public Works Shop Parking Lot Resolution PW20190827.1027Moved By:Councillor Dale Hedrickto hire Black Track Paving to pave the parking lot at the Public Works Shop for $155,078.55 to be paid from the Public Works operating budget.Carried8.Adjournment Business on the agenda being concluded, Chairman S. Upham adjourned the meeting at 3:30 pm.No Item Selected This item has no attachments