County of St. Paul No 19

Public Works Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chambers
Present
  • Reeve Steve Upham
  • Councillor Darrell Younghans, Division 1
  • Councillor Kevin Wirsta, Division 2
  • Councillor Cliff Martin, Division 3
  • Councillor Maxine Fodness, Division 4
  • Councillor Dale Hedrick, Division 5
  • Councillor Laurent Amyotte, Division 6
Staff Present
  • Tim Mahdiuk, Interim CAO
  • Kyle Attanasio, Director of Corporate Services
  • Dennis Bergheim, Director of Community Services
  • Daniel Reid, Director of Public Works
  • Bryan Bespalko, Manager Contracts & Utilities
  • Phyllis Corbiere, Executive Assistant
  • Arlene Shwetz, Communications Coordinator

The Public Works Meeting of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 9:08 am.

  • Resolution PW20190827.1001
    Moved By:Councillor Laurent Amyotte

    to approve the minutes of the July 23, 2019 Public Works Meeting as presented. 

    Carried
  • Resolution PW20190827.1002
    Moved By:Councillor Cliff Martin

    to approve the agenda with the following additions:

    4.4    Water Bill for Account 30062.5

    4.5    Landscaping for Elk Point Ag Society 

    7.9    JMB Crushing - Gravel Swap

    7.10  Lock Box for Vehicle Keys and Equipment Keys at Public Works Shop 

    Carried
  • Resolution PW20190827.1003
    Moved By:Councillor Cliff Martin

    that administration proceed with a bylaw so the County can repair the access situated on environmental reserve, North of Bidlock Drive to Lots 51-56, Block 2, Plan 7622036, at Floatingstone. 

    Carried
  • Resolution PW20190827.1004
    Moved By:Councillor Darrell Younghans

    to table the request from Canada Post to relocate the postal boxes in Heinsburg, for more information.

    Carried
  • Resolution PW20190827.1005
    Moved By:Councillor Maxine Fodness

    to table the request to pave the parking lot at the Public Works Shop until later during the meeting.

    Carried
  • Resolution PW20190827.1006
    Moved By:Councillor Cliff Martin

    to deny the request to adjust the May consumption on Utility Account No. 30062.5.

    Carried
  • Resolution PW20190827.1007
    Moved By:Councillor Maxine Fodness

    that Public Works do landscaping for the Elk Point Ag Society at an estimated cost of $7,000 to $10,000, to be paid from the $75,000 Elk Point Grant Account.

    Carried
  • Resolution PW20190827.1008
    Moved By:Councillor Darrell Younghans

    that pursuant to Section 197(2) of the MGA, County Council move into closed session and close the meeting to the public as per Sections 16 and 17, Division 2, Part 1 of the FOIP Act at 9:58 am.

    Carried

    Tim Mahdiuk, Kyle Attanasio, Dennis Bergheim, Daniel Reid, Bryan Bespalko, Phyllis Corbiere and Arlene Shwetz remained during closed session to provide information to Council as required.  


  • Resolution PW20190827.1010
    Moved By:Councillor Cliff Martin

    to revert to an open meeting at 10:28 am.

    Carried
  • Resolution PW20190827.1016
    Moved By:Councillor Maxine Fodness

    to approve the Director of Community Services Report as presented. 

    Carried
  • Resolution PW20190827.1011
    Moved By:Councillor Maxine Fodness

    to approve the purchase of an FL6501-GB Handheld device from KTI Limited at a cost of $8248.87.

    Carried
  • Resolution PW20190827.1013
    Moved By:Councillor Cliff Martin

    to accept the Director of Public Works report as presented.  

    Carried
  • Resolution PW20190827.1014
    Moved By:Councillor Maxine Fodness

    that Public Works apply MG30 in front of the two yard sites along Range Road 104 south of Highway 646 (Evergreen Landfill Road).

    Carried
  • Resolution PW20190827.1015
    Moved By:Councillor Darrell Younghans

    to invoice the Evergreen Regional Waste Management Commission, for applying MG30 in front of the two residences along Range Road 104, at the County's cost.  

    Carried

    The meeting recessed for lunch at 12:10 pm and reconvened at 1:00 pm with all Councillors present.


Golnez Azimi, Community Infrastructure Consultant and Mike Hopkins, P. Eng entered the Council Room at 1:00 pm to provide an update on the Asset Management Initiative and an overview on the Gravel Road Condition Assessment Toolkit. 

  • Resolution PW20190827.1017
    Moved By:Councillor Laurent Amyotte

    to ratify the donation of 25 yards of gravel delivered to the Haying in the 30s site prior to their annual event on the August long weekend.  

    Carried
  • Resolution PW20190827.1018
    Moved By:Councillor Darrell Younghans

    to approve the Memorandum of Understanding with the Town of Elk Point outlining services shared by the municipalities.  

    Carried
  • Resolution PW20190827.1019
    Moved By:Councillor Kevin Wirsta

    that the County surveyor confirm the property lines between Lot R and Lot A, Block 2, Plan 527MC. 

    Carried
  • Resolution PW20190827.1020
    Moved By:Councillor Darrell Younghans

    that the County agrees to build the Class III Inert Waste Cell for the Evergreen Regional Waste Management Services Commission for $96,075, subject to the Commission accepting the quote.  

    Carried
  • Resolution PW20190827.1021
    Moved By:Councillor Maxine Fodness

    to approve any Council member who is available to attend the information session with Alberta Environment on September 13.  

    Carried
  • Resolution PW20190827.1022
    Moved By:Councillor Cliff Martin

    to Hire Explore Surveys to complete the dispositions for the boat launches on Lac St. Cyr (NE 36-56-9-W4) and Westcove (NE 13-59-10-W4) for $5,000 per boat launch.  

    Carried
  • Resolution PW20190827.1023
    Moved By:Councillor Maxine Fodness

    to table further discussions on proceeding with dispositions on the other boat launches within the County, to Strategic Planning.   

    Carried
  • Resolution PW20190827.1024
    Moved By:Councillor Cliff Martin

    to approve an increase of in-kind work valued at $17,550 for the St. Paul Skatepark project. 

    Carried

The NE Muni Corr Golf Tournament is scheduled for September 9 in St. Paul.  Information 

  • Resolution PW20190827.1025
    Moved By:Councillor Cliff Martin

    that administration negotiates an agreement with JMB Crushing for 15,000 tonnes of Designation 2 Class 40 aggregate from SW 21-56-7-W4 in exchange for aggregate from a gravel pit operated by JMB Crushing in the Richland area and that the gravel will be crushed to a specification agreed to by the County.

    Carried
  • Resolution PW20190827.1026
    Moved By:Councillor Darrell Younghans

    to approve the purchase of a lock box for keys at the County Public Works Shop, to be funded by RiskPro Risk Management Credit, through RMA Insurance.  

    Carried
  • Resolution PW20190827.1027
    Moved By:Councillor Dale Hedrick

    to hire Black Track Paving to pave the parking lot at the Public Works Shop for $155,078.55 to be paid from the Public Works operating budget.

    Carried

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting at 3:30 pm.

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