County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Monday, November 10, 2014
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

---

1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

Business Arising from Minutes

6.

Delegation

6.1

10:30 a.m. - Public Hearing - Bylaw No. 2014-29 - Amend LUB Rezone PNE 25-56-7-W4

At the October Meeting, Council gave first reading to Bylaw No. 2014-29, which is a bylaw to amend Bylaw No. 2013-50 as it relates to rezoning PNE 25-56-7-W4 from Agricultural to Industrial Commercial.

 

RSVPs were sent out for a public consultation.  There were no replies so there was no need for the public consultation.

 

Bylaw No. 2014-29 was advertised in the St. Paul Journal and Elk Point Review the weeks of October 28, 2014 and November 4, 2014 and the adjacent landowners were notified via letter post.

 

Krystle Fedoretz will attend this Public Hearing.

6.2

10:45 a.m. - Fire Chief Trevor Kotowich

Fire Chief Trevor Kotowich will be in to speak with Council about Safety Codes and to request a letter of support for a CIP grant application for a rapid response unit.

7.

New Business

7.1

Land Lease Renewal for 2014 & 2015

The following land lease is being presented for renewal for 2014 & 2015:

PNE 8-56-4-W4

Craig Lorenson

Section 61 of the M.G.A. allows a municipality to grant rights with respect to its property.

7.2

Conference Attendance Policy - PER 8

Policy PER-8 is being presented to Council to amend the procedures for the County of St. Paul No. 19's Council and employee attendance at conferences and other educational sessions. This Policy was brought before the Policy Committee on October 23, 2014.

7.3

Overtime Policy - PER 21

Policy PER-21 is being presented to Council to amend overtime procedures within the County of St. Paul No. 19. This Policy was brought before the Policy Committee on October 23, 2014.

7.4

RUSA Conference - Dec. 2-4

The 2014 RUSA Conference will be held December 2-4, 2014 in Red Deer.  This conference is included in the policy for any Councillors wanting to attend, but not for staff members.

7.5

Request for Funding for MS Walk

In May 2015 the Lakeland MS Society will host their Annual Lakeland MS Walk and MS Run.  They are requesting sponsorship for their Walk.

 

Since the walk started in 2007, the County donated $500 per year.

7.6

NLLS Levy Increase

The Northern Lights Library System Board approved their 2015 budget, which is proposing a $0.1944 per capita levy increase for Municipalities.  The proposed increase is from $4.8756 to $5.07 per capita which means an increase of $1,151.82.

 

For the increase to come into effect, the NLLS agreement must be amended, which requires written notification from 2/3 of the Parties to the Agreement.

7.7

Bylaw No. 2014-33 - Amend LUB - Rezone N 1/2 SW 29-56-10-W4

At the October Public Works Meeting, Council discussed a proposed rezoning for 10 acres in N 1/2 SW 29-56-10-W4, which falls within the Lac Sante Area Structure Plan.  Bylaw No. 2014-33 is now being presented to Council to amend Land Use Bylaw No. 2013-50 as it relates to rezoning 10 acres in N 1/2 SW 29-56-10-W4 from Agricultural to Country Residential One (CR1).

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to section 230 of the M.G.A. The adjacent landowners will be notified of the proposed rezoning.

 

The applicant is also required to hold a public consultation prior to the public hearing being held.

7.8

2014 Allocation of Recreational Facilities Grants for Community Halls

The proposed breakdown for the allocation of the 2014 Recreational Facilities Grants is attached.  The grant amounts are the same as they have been in the past.

7.9

Road Cancellation - Plan 3114NY in SW 18-57-7-W4

Road Plan 3114NY located in SW 18-57-7-W4 is being presented to Council for cancellation as a new road was built but the old road plan was never cancelled. Only a portion of the road needs to be cancelled, however it is easiest to cancel the entire road plan and re-register a new one.  The area to be cancelled is highlighted in pink.  The new road to be re-registered is highlighted in yellow.

 

Section 24 of the M.G.A. allows Council to close and cancel any part of a road described in a surveyed road plan if it is no longer required for use by the travelling public owing to the existence of an alternate route.

7.10

ACP Grant - East Central Alberta Investment Attraction Project - Stage 2

The North East Alberta Information HUB is requesting the County to partner with the Village of Rosemary on their ACP Grant Application for Stage 2 of the East Central Alberta Investment Attraction Project.  The project includes a GIS Scoping Study, New Marketing features for the Eastern Alberta Trade Corridor Website, Social Media and Search Engine Optimization Strategy and Intermunicipal Collections Systems Testing and Support.  A copy of the grant application is attached.

7.11

Gravel Pit - N 1/2 SE 8-57-6-W4

At the October Public Works meeting, Council was presented with a request from a ratepayer who owns a gravel pit on the N 1/2 SE 8-57-6-W4 (79 acres).  He would like the County to purchase the gravel pit.  He indicated that there is approximately 300,000 yards of gravel.

7.12

Front Load Waste Truck

We requested quotes for a Chassis and loader for a Front Load Truck.

Superior truck quoted  $121,860 + tax for the loader - see specs attached.

Stahl Peterbilt quoted $156,237 + tax for a 2015 Peterbilt 320 which will include the following - see specs attached.

1.   Pre delivery inspection with the Alberta government inspection.
2.   Stainless hub caps and covers.
3.   C-B aerials and floor mats.
4.   Urea tank filled.
5.   Unit delivered from Calgary to Edmonton.
6.   Unit detailed for delivery

Because of the fluctuating dollar, this price is good for 5 working days.

 

Dennis also spoke with Calmont, which is where the County purchased the last Autocar chassis from, however they indicated that Autocar was not profitable enough or, produced enough business to warrant the ongoing investment that Calmont had to commit to, to continue being a dealer.

 

Dennis Bergheim will be in to discuss this with Council.

7.13

Street Light Request

The owner of Lot 1, Block 1, Plan 8122184 in the Poirier Subdivision is requesting the installation of a street light on an existing power pole along Homestead Drive.  The purple circle indicates the location of the power pole.  All of the homeowners in the subdivision have signed the letter indicating that they have no objections to the installation of the street light.

7.14

Noise Complaint

Attached is a letter from a ratepayer regarding noise coming from the gravel pit on Twp Rd 590 west of Rge Rd 95 during all hours of the night.  Mrs. Hatherly has been in contact with Council, staff and the RCMP regarding the noise which started the week of October 22.  The RCMP went out to the property on October 27th however after reviewing the County's bylaw they were unable to issue a ticket for the noise.  Mrs. Hatherly was informed by County staff that the gravel pit owner was authorzied to work 24 hours a day until the end of the shift - October 30 and that the County bylaw would be reviewed.

 

She  is now requesting that Council discuss this matter further.

7.15

November Public Works Meeting

Leo will be away on holidays the week of November 24, and the regularly scheduled Public Works Meeting falls during that week.  Administration is suggesting to reschedule the Public Works meeting to November 21st or cancel it as Strategic Planning will be held the second week of December.

7.16

Water Supply to Ashmont/Lottie Lake

The County has been dealing with the issue of water supply to Ashmont/Lottie Lake for some time now.  On November 7, 2014, Council met in a Water Workshop to discuss the facts that are known along with new/updated information from Alberta Environment - this information is attached.

The important new information is the limit on the amount of time that the County needs to come into compliance for the new water standards and guidelines that were changed in 2006.  The County must have in place or at the very least be in process to have a new water supply or upgraded facility by 2016.  The other important information was the conditions on if/how the County would be eligible to get a water diversion license from the North Saskatchewan River if they chose to connect to the Town of St. Paul's Water Treatment Plant.

 

7.17

In Camera

Items to be presented at the meeting.

Items to be presented at the meeting.

7.18

-

7.19

-

7.20

-

7.21

-

8.

Correspondence

9.

Reports

9.1

CAO Report

9.2

MD of St. Paul Foundation

10.

Upcoming Meetings

10.1

Nov. 18-20 - AAMD&C Fall Convention

10.2

Nov. 24 @ 4:30 p.m. - Joint Council Meeting with Town re ASP

10.3

Dec. 11 & 12 @ 10:00 a.m. - Strategic Planning

11.

Financial

11.1

Listing of Accounts Payable

11.2

Council Fees

11.3

Budget to Actual

12.

Adjournment