County of St. Paul No 19

Public Works Meeting

Minutes

Meeting #:
Date:	Tuesday, May 28, 2019
Time:	10:00 A.m. - 12:00 P.m.
Location:	Council Chambers

Present

• Reeve Steve Upham
• Councillor Darrell Younghans, Division 1
• Councillor Kevin Wirsta, Division 2
• Councillor Cliff Martin, Division 3
• Councillor Maxine Fodness, Division 4
• Councillor Dale Hedrick, Division 5
• Krystle Fedoretz, Director of Planning and Development

Absent

• Councillor Laurent Amyotte, Division 6

Staff Present

• Tim Mahdiuk, Interim CAO
• Kyle Attanasio, Director of Corporate Services
• Phyllis Corbiere, Executive Assistant
• Mark Chileen, Director of Public Works
• Bryan Bespalko, Public Works Supervisor
• Jack VandenBerg, Public Works Supervisor
• Dan Reid, Public Works Supervisor
• Dennis Bergheim, Director of Community Services

---

1.

Call to Order

The Public Works Meeting of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:05 a.m. 

2.

Minutes Approval

• Resolution PW20190528.1001
  Moved By: Councillor Maxine Fodness

  to approve the minutes of the April 23, 2019 Public Works Meeting as presented.

  Carried

3.

Addition to Agenda and Acceptance of Agenda

• Resolution PW20190528.1002
  Moved By: Councillor Cliff Martin

  to approve the agenda for the May 28, 2019 Public Works Meeting with the following additions:

  7.6   Request for Gate Across Road Allowance - Twp Rd 560 and Rge Rd 75

  7.7   Renew FCM Membership Fees

  7.8   Reclaiming

  7.9   Request for Gravel for Mallaig Cemetery 

  7.10  Northlands Farm Family Awards Nomination 

  7.11  Owlseye - Request for Access to Lot 1, Block 1, Plan 867CL

  7.12  Access on Rage Road 63 North of Secondary Highway 646 for REDA 

  Carried

4.

Closed Session

4.1

Closed Session

• Resolution PW20190528.1003
  Moved By: Councillor Darrell Younghans

  to move into closed session at 10:05 a.m. as per Sections 26, 27 and 29, Division 2, Part 1 of the FOIP Act. 

  Carried
• Resolution PW20190528.1004
  Moved By: Councillor Cliff Martin

  to revert to an open meeting at 10:45 a.m. 

  Carried

6.

Reports

6.1

Director of Public Works

Jack Vanden Berg left the Council Room at 10:55 a.m. 

• Resolution PW20190528.1005
  Moved By: Councillor Maxine Fodness

  to proceed with GBC and Double Chip Seal on 18.5 kilometres on TWP Rd 590 from Highway 36 to Secondary Highway 881 at a cost of $2,194,839.

  Carried
• Resolution PW20190528.1006
  Moved By: Councillor Darrell Younghans

  to approve the Director of Public Works report as presented. 

  Carried

6.2

Director of Community Services

• Resolution PW20190528.1007
  Moved By: Councillor Kevin Wirsta

  to approve the Director of Community Services report as presented. 

  Carried

7.

New Business

7.1

GBC/Chip Seal Tender - See motion in Director of PW Report

7.2

County of Two Hills - Oiling on Twp Rd 564

• Resolution PW20190528.1008
  Moved By: Councillor Maxine Fodness

  to file for information.

  Carried

  The meeting adjourned for lunch at 12:25 p.m. and reconvened at 12:55 p.m. with all members of Council present except Councillor Laurent Amyotte.

  
  

7.3

Request for LUB Amendment Regarding District of Lot 1, Block 2, Plan 1120579 Contained within NE 30-58-9-W4

• Resolution CM20190528.1009
  Moved By: Councillor Cliff Martin

  to give first reading to Bylaw 2019-11 to rezone 140.85 acres in all of Lot 1, Block 2, Plan 1120579 in NE 30-58-9-W4 from Agricultural to Industrial/Commercial.

  Carried

7.4

Town of Elk Point - Request to Reclaim 50th Avenue

• Resolution PW20190528.1010
  Moved By: Councillor Kevin Wirsta

  that the County cost share with the Town of Elk Point to repair/reclaim 500 feet along 50th avenue in conjunction with Township Road 570A, East of the Town of Elk Point. 

  Carried

7.5

Approach Installation - N 1/2 NW 22-56-10-W4

• Resolution PW20190528.1011
  Moved By: Councillor Dale Hedrick

  that the County of St. Paul rebuild the second approach to N 1/2 NW 22-56-10-W4 and charge the landowner $525 for the culvert.

  Carried

7.6

Request to install Gate Across Road Allowance-Twp Rd 560 and Rge Rd 75

Council discussed a request for a landowner to erect a gate across the road allowance at the intersection of Township Road 560 and Range Road 75.  The landowner will be informed that he must licence the road allowance as per Road Allowance Management Policy DEV-103.

• Resolution

7.7

Renew FCM Membership Fees

• Resolution PW20190528.1012
  Moved By: Councillor Maxine Fodness

  to approve the FCM Registration for 2019-2020.

  Carried

7.8

Reclaiming - Discussed in Director of Public Works Report

7.9

Request for Gravel for Parking Lot at Mallaig Cemetery

Councillor Maxine Fodness left the Council Room at 1:45 p.m. 

• Resolution PW20190528.1013
  Moved By: Councillor Dale Hedrick

  to provide gravel for the parking lot at the Mallaig Cemetery.

  Carried

7.10

Northlands Farm Family Award Nominations

• Councillor Maxine Fodness entered the Council Room at 1:48 p.m. 

  Councillor Kevin Wirsta declared a conflict of interest and left the Council Room at 1:48 p.m.

  Resolution PW20190528.1014
  Moved By: Councillor Cliff Martin

  that the County of St. Paul nominate K-Cow Ranch for the Northlands Farm Family of the year award. 

  Carried

  Councillor Kevin Wirsta entered the Council Room at 11:50 a.m. 

  
  

7.11

Owlseye Subdivision Lot Access

• Resolution PW20190528.1015
  Moved By: Councillor Kevin Wirsta

  to deny the request from the owner of Lots 1, 2 & 3, Block 1, Plan 867CL for the County to build an access off of Range Road 103A to their property. 

  Carried

7.12

Access on Range Road 63 - North of Hwy 646 For REDA

• Resolution PW20190528.1016
  Moved By: Councillor Kevin Wirsta

  to enter into a Road Use Agreement with REDA to use Range Road 63 to access their gravel pit on SW 10-57-6-W4.

  Carried

8.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting at 1:45 p.m.