County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, April 10, 2012
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The 604th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:05 a.m., Tuesday, April 10, 2012 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Alphonse Corbiere	Division 6
Sheila Kitz	CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Ciaran Thompson	St. Paul Journal

Councillor D. Dach informed Council that he would be leaving the meeting at 11:30 a.m. to attend a funeral.

2.

Minutes

• Resolution #CM20120410.1001

  To approve the minutes of the March 13, 2012 Council Meeting as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20120410.1002

  To adopt the Bank Reconciliation for the month of March, 2012.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following addition was made to the agenda:

-  Request to Lease PSW 22-56-4-W4

• Resolution #CM20120410.1003

  To adopt the agenda for the Regular Meeting of Council for April 10, 2012 with the above noted addition.

  Carried

5.

Business Arising from Minutes

6.

Delegation

6.1

10:15 a.m. - Presentation of Audited Financial Statements

Shawn Warrington, auditor with Synergy Chartered Accounts, was admitted to the Council Room at 10:15 a.m. to present the Audited Financial Statements for the County of St. Paul.

Reeve Upham recessed the meeting at 10:40 a.m. and reconvened the meeting at 10:52 a.m. with all members of Council present.

• Resolution #CM20120410.1004

  To approve the 2011 Audited Financial Statements for the County of St. Paul.

  Carried

6.2

11:15 a.m. - Public Hearing - Bylaw No. 1594 - Rezone PSE 3-60-9-W4 from Agricultural to General Urban

Reeve Upham declared the Public Hearing open at 11:15 a.m. with all members of Council present.

 

Council was informed that the public hearing was advertised in accordance with section 606 of the M.G.A. and the adjacent landowners were notified of the proposed rezoning.

 

Krystle Fedoretz, Planning and Development Officer, informed Council that the purpose of the Public Hearing is to amend Land Use Bylaw No. 1486 as it relates to rezoning PSE 3-60-9-W4 from Agricultural to General Urban.  There was no one present to speak either for or against the proposed bylaw and there were no written submissions.

 

Reeve Upham declared the Public Hearing closed at 11:16 a.m.

• Resolution #CM20120410.1029

  To adjourn the meeting and proceed to public hearing scheduled for 11:15 a.m. to discuss Bylaw No. 1594, which is a bylaw to rezone PSW 3-60-9-W4 from Agricultural to General Urban.

  Carried
• Resolution #CM20120410.1030

  To reconvene the meeting.

  Carried
• Resolution #CM20120410.1031

  To give second reading to Bylaw No. 1594.

  Carried
• Resolution #CM20120410.1032

  To give third and final reading to Bylaw No. 1594.

  Carried

6.3

11:30 a.m. - Public Hearing Bylaw No. 1593 - Rezone 2 Lots in PSW 16-56-3-W4

Reeve Upham declared the Public Hearing open at 11:31 a.m. with all members of Council present except Councillor D. Dach.

 

Council was informed that the public hearing was advertised in accordance with section 606 of the M.G.A. and the adjacent landowners were notified of the proposed rezoning.

 

Krystle Fedoretz, Planning and Development Officer, informed Council that the purpose of the public hearing is to amend Land Use Bylaw No. 1486 as it relates to rezoning 2 lots in PSW 16-56-3-W4 from Agricultural to Industrial/Commercial.

 

There was no one present to speak either for or against the proposed bylaw and there were not written submissions.

 

Reeve Upham declared the Public Hearing closed at 11:32 a.m.

• Resolution #CM20120410.1035

  To adjourn the meeting and proceed to public hearing scheduled for 11:30 a.m. to discuss Bylaw No. 1593, which is a bylaw to rezone 2 Lots in PSW 16-56-3-W4 from Agricultural to Industrial/Commercial.

  Carried
• Resolution #CM20120410.1037

  To give second reading to Bylaw No. 1593.

  Carried
• Resolution #CM20120410.1038

  To give Bylaw No. 1593  third and final reading.

  Carried
• Resolution #CM20120410.1036

  To reconvene the meeting with all Councillors present except Councillor D. Dach.

  Carried

6.4

11:35 a.m. - St. Paul Search & Rescue

Dwayne Flemming with St. Paul Search and Rescue was admitted to the Council Room at 11:37 a.m.  He informed Council that St. Paul SAR has an opportunity to submit a bid to obtain a command post, free of charge, from Alberta Search and Rescue. 

 

If they are successful with their bid, they would like to give the command post to the County and they are requesting that the County pay the registration and insurance, house the unit and do the annual CVIP Inspection.  They are also requesting that if the county decides they no longer want it in their possession, that it be offered back to Search and Rescue in St. Paul.

 

The delegation left the meeting at 12:00 p.m.

Reeve Upham recessed the meeting at 12:00 p.m. and reconvened the meeting at 1:14 p.m. with all members present except Councillor Dwight Dach.

• Resolution #CM20120410.1039

  To table the request until later during the meeting.

  Carried
• Resolution #CM20120410.1047

  That the County enter into an agreement with St. Paul Search and Rescue that if they are successful with their bid for the command post, the County would support their bid and provide insurance and registration, subject to the unit passing a CVIP Inspection.  The agreement will be reviewed annually.

  Carried

6.5

1:00 p.m. - Linda Boone, Community Gardens

Linda Boone and Margo Fauchon, with the Community Gardens Society were admitted to the Council Room to discuss their garden spots and boxes and inform Council of the success of their program.

 

At the Servus Community Garden site and town site, 11 of the 12 plots are rented out.  Children are gardening with volunteers and learning about harvesting.  There are approximately 100-125 people gardening at these sites.  The society also organized several activities throughout the 2011 gardening season and hosted two workshops.

 

Ms. Fauchon informed Council that they are looking for a new location for the County site and requested if the County owns any land in close proximity to the town that they could utilize.  They are looking for a more permanent location.

 

Following their presentation, the delegation left the Council Room at 1:30 p.m.

6.6

1:30 a.m. - Urban Systems

Matt Brassard with Urban Systems was admitted to the Council Room at 1:30 p.m. to present a cost comparison to run a water transmission line from Spedden to Ashmont or build a new Water Treatment Plant in Ashmont.

 

Council requested that Administration contact Alberta Transportation to inquire about approving additional expenditures for further analysis of the options – including governance (cost of purchasing water or becoming a member of the Highway 28/63 Water Commission), life cycle cost comparisons, and potential costs of residual handling if the Water Treatment Plant is pursued, to ensure that the end cost of water to our residents is as affordable as possible.

 

Following the discussion, Matt Brassard left the Council Room.

• Resolution #CM20120410.1040

  That administration ask Alberta Transportation to fund further analysis regarding connection and cost of connection to the Highway 28/63 Water Commission.

  Carried
• Resolution #CM20120410.1041

  To approach the Highway 28/63 Water Commission to set up a meeting.

  Carried

7.

New Business

7.1

RUSA Executive Meetings - April 13 & 14

• Resolution #CM20120410.1005

  To approve Bryan Bespalko to attend the RUSA Executive meetings in Red Deer on April 13 & 14, 2012.

  Carried

7.2

Economic Diversification Sustainability in the Oil Sands Gateway

• Resolution #CM20120410.1006

  To approve any Councillors who are available to attend the workshop on Economic Diversification & Sustainability in the Oil Sands Gateway on April 18 & 19, 2012 in St. Paul.

  Carried

7.3

GFOA Budget Workshop - April 24

• Resolution #CM20120410.1007

  To approve Darlene Smereka to attend the Government Finance Officers Association Budgeting Workshop on April 24, 2012 in Morinville.

  Carried

7.4

Sask. Rural Administrators Conf.- May 14-19

• Resolution #CM20120410.1008

  To approve Sheila Kitz to attend the Saskatchewan Rural Administrators Conference from May 14-19, 2012 in Regina as a Director of ARMAA, at no expense to the County.

  Carried

7.5

2012 ATCO Community Symposium

• Resolution #CM20120410.1009

  To file the information on the 2012 ATCO Community Symposium as information.

  Carried

7.6

2012 Golf Tournament & Trade Forum - June 5 & 6

• Resolution #CM20120410.1010

  To approve Leo deMoissac and Ken Warholik to attend the 2012 AAMD&C Aggregated Business Services Golf Tournament and Trade Forum in Canmore on June 5 & 6, 2012.

  Carried

7.7

Alberta Assessors' Association

Council was informed that Marion Yacyshyn has achieved 35 years of service with the Alberta Assessors' Association and will be receiving a service award at the Assessor's Conference in Red Deer.

• Resolution #CM20120410.1011

  To file as information.

  Carried

7.8

Request for Sponsorship - Riverland Challenge

• Resolution #CM20120410.1012

  To approve a $500 grant for the Riverland Challenge Planning Committee to help offset expenses of hosting the 5th Annual Riverland Challenge at Fort George an Buckingham House on May 26, 2012.

  Carried

7.9

Senior Trans. Grant - Heritage Lodge Auxiliary

• Resolution #CM20120410.1013

  To approve a $1,000 transportation grant for the Heritage Lodge Auxiliary for 2012 to be paid from the Transportation Reserve fund.

  Carried

7.10

Request for Proceeds from Rodeo Supper

• Resolution #CM20120410.1014

  To award the proceeds from the Rodeo Supper which will be held on Saturday September 1, 2012 to the Ashmont Legion and the Belles of Lac Bellevue.

  Carried

7.11

ERWMSC Tippage Fee Increase

Council was presented with a letter from the Evergreen Regional Waste Management Services Commission advising that the Regional Landfill tippage fee will be increased by $5 per tonne to $65 per tonne effective May 1, 2012.

• Resolution #CM20120410.1015

  To file the letter from the ERWMSC as information.

  Carried

7.12

Northwood Cemetery - SE 1-62-10-W4

• Resolution #CM20120410.1016

  That the County take title to the Northwood Cemetery located on SE 1-62-10-W4 as requested by the Goodridge Ag Society and as recommended by the Cemetery Committee.

  Carried

7.13

Community Investment Readiness Pilot Project for Northern Alberta

• Resolution #CM20120410.1017

  To approve Shiela Kitz, CAO, to participate in the Community Investment Readiness Pilot Project for Northern Alberta from March 2012 to December 2013, sponsored by the Alberta Treasury Board and Enterprise.

  Carried

7.14

2012 Census

• Resolution #CM20120410.1018

  That the County of St. Paul conduct a census for 2012 and collect the information via mail out, electronically as well as door to door.

  Carried
• Resolution #CM20120410.1019

  To ratify the letter that was sent to Municipal Affairs requesting Ministerial approval as per Section 3(2) of the Determination of Population Regulation for the mail out and online portion of the Municipal census.

  Carried

7.15

2012 Municipal Operating and Capital Budget

• Resolution #CM20120410.1020

  That the 2012 Municipal Operating and Municipal Capital Budget be approved as follows:

  Operating & Capital Revenues	$38,293,314.64
  Operating Expense	$19,281,896.00
  General Revenue for Capital	$19,007,266.00
  Surplus	$        4, 153.00

   

  Carried

7.16

Bylaw No. 1596 - 2012 Mill Rate Bylaw

• Resolution #CM20120410.1021

  To give first reading to Bylaw No. 1596, which is a bylaw to set the Mill Rates for 2012.

  Carried
• Resolution #CM20120410.1022

  To give second reading to Bylaw No. 1596.

  Carried
• Resolution #CM20120410.1023

  To present Bylaw No. 1596 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20120410.1024

  To give third reading to Bylaw No. 1596.

  Carried

7.17

Bylaw No. 1595 - Bylaw to Rescind Bylaw No. 1315

• Resolution #CM20120410.1025

  Council to give first reading to Bylaw No. 1595, which is a Bylaw to rescind Bylaw No. 1315 - Licence Agreement for road allowance between SW 6-58-6-W4 and NW 31-57-6-W4.

  Carried
• Resolution #CM20120410.1026

  To give second reading to Bylaw No. 1595.

  Carried
• Resolution #CM20120410.1027

  To present Bylaw No. 1595 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20120410.1028

  To give third reading to Bylaw No. 1595.

  Carried

7.18

Annual General Meeting

Council was informed that administration received a couple of requests to hold an AGM.  Council then discussed the cost of holding an AGM and public attendance at these meetings in past years.  

Councillor D. Dach left the meeting at 11:30 a.m. to attend a funeral.

• Resolution #CM20120410.1033

  To deny the request to hold an AGM and that Administration calculate the cost of holding an AGM, which will include bringing the auditors in.  Council will revisit this item for 2013.

   

  Unknown:
• Resolution #CM20120410.1034

  Councillor Fodness requested a recorded vote.

  Carried

7.19

2012 Strategic Plan Update - 1st Quarter

• Resolution #CM20120410.1042

  To accept the first Quarter of the Strategic Plan as information.

  Carried

7.20

Donations as per Policy PER-14

Council was presented with a list of promotional  items that have been donated to various groups in the first quarter of 2012, as per policy Per-14:

Feb. 29	Northern CARE Conference, Silent Auction Item
March 3	Ashmont Moms & Tots, Ladies Night Out
March 17	Spedden Fish & Game, Annual Silent Auction Supper
March 29	AB's Lakeland, Sherwood Park/Fort Mc Murray Trade Fair
March 31	Master Bowlers' Assn., Senior Prov. Bowling Competition

 

• Resolution #CM20120410.1043

  To file the list as information.

  Carried

7.21

In Camera

• Resolution #CM20120410.1051

  Motion to go in camera to discuss a land issue.

  Carried
• Resolution #CM20120410.1052

  Motion that Council return to an open meeting at 4:10 p.m.

  Carried

7.22

Request to Lease PSW 22-56-4-W4

Council was presented with a request from Colin Minish to lease PSW 22-56-4-W4 to develop and operate a public campsite at this location.  

• Resolution #CM20120410.1044

  To deny the request from Colin Minish to lease the property located in PSW 22-56-4-W4 to develop a campsite, as the Whitney Lake Provincial Campsite will be reopening for the 2012 camping season and will provide camping facilities for residents in that area.

  Carried

7.23

-

7.24

-

7.25

-

7.26

-

8.

Correspondence

9.

Reports

9.1

CAO Report

• Resolution #CM20120410.1045

  Motion to sell Unit P-09, 1996 Cat PS-110 Compactor to the Village of Glendon for $10,000.

  Carried
• Resolution #CM20120410.1046

  To accept the CAO Report as presented.

  Carried

9.2

-

9.3

-

9.4

Safety Minutes - March 2012

10.

Upcoming Meetings

10.1

April 10 @ 7:00 p.m. - Joint Public Hearing - Elk Point IDP

10.2

April 24 @ 10:00 a.m. - Special Meeting followed by Public Works

11.

Financial

11.1

Council Fees

• Resolution #CM20120410.1050

  To approve the Council Fees for the Month of March, 2012 as circulated.

  Carried

11.2

Listing of Accounts Payable

• Resolution #CM20120410.1048

  To approve the following lists of Accounts Payable:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  15905	March 7, 2012	14304-14420	$278,210.27
  15907	March 7, 2012	14421	$422,940.00
  15922	March 14, 2012	14422-14482	$399,406.10
  15937	March 22, 2012	14483-14526	$220,033.89
  15946	March 28, 2012	14527-14550	$  62,551.51

   

  Carried

11.3

Budget to Actual

• Resolution #CM20120410.1049

  To file the budget to actual as of March 31, 2012 as information.

  Carried

12.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  4:10 p.m.

 

These minutes approved this 8th day of May, 2011. 

 

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer