County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, July 17, 2012
Time:	9:00 A.m. - 9:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The 607th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 9:05 a.m., Tuesday, July 17, 2012 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Frank Sloan	Division 5
Councillor Alphonse Corbiere	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Janice Huser	St. Paul Journal

 

2.

Minutes

• Resolution #CM20120717.1001

  Motion to approve minutes of the June 12, 2012 Council Meeting with the following amendment:

  Resolution CM20120612.1044

  Reeve Upham recessed the meeting at 12:00 a.m. p.m. and reconvened the meeting at 1:05 p.m. with all members of Council present.

  Carried

3.

Bank Reconciliation

• Resolution #CM20120717.1002

  Motion to adopt the Bank Reconciliation for the month of June, 2011.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

7.29  Used Oil Storage Tank

7.30 Grey Matters 2012

• Resolution #CM20120717.1003

  Motion to adopt the agenda for the Regular Meeting of Council for July 17, 2012 with the above noted additions.

  Carried

5.

Business Arising from Minutes

5.1

Elk Point Chamber of Commerce - Request for Grant

• Resolution #CM20120717.1004

  Motion to approve $5,000 for the Elk Point Chamber of Commerce.

  Defeated
• Resolution #CM20120717.1005

  Motion to table the request from the Elk Point Chamber of Commerce to increase their grant to $5,000 to the August Council Meeting and that Administration request a financial statement for Council to review at the next meeting.

  Carried

5.2

Bylaw No. 1598 - Borrowing Bylaw - Wellness Centre

Councillor Frank Sloan left the Council Room at 10:05 a.m. due to a potential conflict of interest with the Wellness Centre.

Councillor F. Sloan entered the meeting at 10:08 a.m.

• Resolution #CM20120717.1006

  Motion to give second reading to Bylaw No. 1598, which is a Bylaw to incur indebtedness by the issuance of a debenture for $1,000,000 to provide a contribution for the Wellness Centre.

  Carried
• Resolution #CM20120717.1007

  Motion to give third reading to Bylaw No. 1598.

  Carried

5.3

First General Services

• Resolution #CM20120717.1008

  Motion that the Development Agreement with First General Services will not be amended as requested by the Developers and that the amount of money in trust will remain $80,000 for the boat launch/marina that was to be built with the Sante Estates subdivision.

  Carried

6.

Delegation

6.1

9:00 a.m. - MP Brian Storseth

MP Brian Storseth and his assistant Tim Banman were admitted to the Council Room at 9:05 a.m. to give a brief report on House of Commons activities and provide information on the following grants:

- Community Infrastructure Improvement Fund (CIIF) - matching grant of 50/50, deadline is August 2nd.

-  Social Development Partnership program, up to $250,000 available per year.

 

Councillors Fodness and Ockerman entered the meeting at 9:08 a.m.

 

Council informed MP Storseth that MuniCorr will be applying for funding through the CIIF program.  They will be applying for $200,000.

 

Gas Tax Funding has been mandated into parliament; $330,000/year for the next 3 years.

 

They will be holding Ag Tours throughout the St. Paul area during harvest time.

 

MP Storseth requested that Council review the boundaries of the proposed new ridings and provide him with feedback.

 

Tim Banman and MP Brian Storseth left the Council Room at 9:45 A.M.

Reeve Upham recessed the meeting at 9:45 a.m. and reconvened the meeting at 9:55 a.m. with all members of Council present.

6.2

11:00 a.m. - Pengrowth - Jordan Cicoria, Lornell Consultants

Shai Lisitiza with Pengrowth, Jordan Cicoria, Project Manager with Lorrnel Consultants, Bill Betts, Project Manager with Pengrowth and Harvey Smith,Lorrnel Consultants, Land Agent for Pengrowth were admitted to the Council Room to provide a brief background on the proposed project in the Lindbergh area and to request the permanent closure of 3 miles of undeveloped road allowance, as they are not able to cross road allowances due to the rules and guidelines as laid out by the AUC.

 

Following their presentation, Council advised that they explore different options for their project.   

Reeve Upham recessed the meeting at 11:45 a.m. and reconvened the meeting at 1:18 p.m. with all members present.

6.3

10:30 a.m. - Ryan Smyl & Albert Rachynski

Ryan Smyl and Danny Smyl were admitted to the Council Room at 10:30 a.m.

 

Ryan Smyl informed Council that he is in the process of purchasing Lot 2A, Plan 0425147, however the roof of the house is encroaching on a portion of R4 and the storage shed is also located on the reserve property.  He would like to purchase the portion of the reserve property that the buildings are encroaching on.

 

Following the presentation, the delegation left the Council Room.

• Resolution #CM20120717.1018

  Motion to remove the reserve designation on the portion of R4, Plan 3705RS at Vincent Lake that the roof of the house is encroaching on and the shed is situated on.

  Carried

7.

New Business

7.1

Action for Attainable Housing Development Workshop - Sept. 5

• Resolution #CM20120717.1009

  Motion to approve any Council members to attend the Action for Attainable Housing Development Workshop on September 5, 2012 in St. Paul.  There is no registration fee.

  Carried

7.2

Alberta Recycling Conference - Sept 5-7

• Resolution #CM20120717.1010

  Motion to approve Dennis Bergheim to attend the Alberta C.A.R.E. Conference from September 5-7, 2012 in Fort McMurray.

  Carried

7.3

Northern Lights Library System Conference - Sept. 13-15

• Resolution #CM20120717.1011

  Motion to approve Councillor Dach and Councillor Fodness to attend the 20th Annual Northern Lights Library System Conference from September 13 to 15, 2012 in Elk Point.

  Carried

7.4

Synergy Alberta Conference 2012 - Oct. 29 - 31

• Resolution #CM20120717.1012

  Motion to approve any Councillors who wish to attend the Synergy Alberta Conference from October 29 to 31, 2012 in Red Deer.

  Carried

7.5

Request for Grant - St. Paul Municipal Seed Cleaning Assn.

• Resolution #CM20120717.1013

  Motion to provide a $5,000 grant for the Municipal Seed Cleaning Plant to help offset the 2012 property taxes.

  Carried

7.6

Request for Grant for Mann Lakes Golf Course

• Resolution #CM20120717.1014

  Motion to provide a 2,898.00 grant to the Mann Lakes Golf Course to assist with operating costs.

  Carried

7.7

St. Paul Soccer Association

• Resolution #CM20120717.1015

  Motion to approve a $500 grant for the U-12 St. Paul Blue Crush girls to attend the Provincial Soccer Tournament from July 6-8 in Beaumont, as per policy ADM-51.

  Carried

7.8

26th Annual Conrad Jean Special Olympics

• Resolution #CM20120717.1016

  Motion to approve a $500 donation for the St. Paul Special Olympics to help offset the costs of hosting the 26th Annual Slo Pitch Tournament. 

  Carried

7.9

Request for Sponsorship - Vilna & District Ag Society

• Resolution #CM20120717.1017

  Motion to provide a silent auction item for the Vilna & District Ag Society for their Annual Show and Shine from August 17-19, 2012.

  Carried

7.10

Strategic Plan Update - Quarter 2 - Request for addition

• Resolution #CM20120717.1019

  That Council accept the 2nd Quarter report of the 2012 Strategic Plan.

  Carried
• Resolution #CM20120717.1020

  That Council include the following addition to the 2012 Strategic Plan under Goal 5 - Examine Enhanced Services:

  "Make application under the Community Broadband Infrastructure Program to ensure high speed internet is available for all residents of the County of St. Paul"

  Carried

7.11

Bylaw No. 1599 - FCSS Board

• Resolution #CM20120717.1021

  Motion to give first reading to Bylaw No. 1599, which is a bylaw to establish the Family and Community Support Services Board (FCSS) of the County of St. Paul.

  Carried
• Resolution #CM20120717.1022

  Motion to give second reading to Bylaw No. 1599.

  Carried
• Resolution #CM20120717.1023

  Motion to present Bylaw No. 1599 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20120717.1024

  Motion to give third reading to Bylaw No. 1599.

  Carried

7.12

Bylaw No. 1600 - Rezone SW 25-57-7-W4 from Ag to Ind/Com.

Council was presented with Bylaw No. 1600, which is a proposal to rezone 155 acres in SW 25-57-7-W4 from Agricultural to Industrial Commercial.

• Resolution #CM20120717.1035

  Motion to deny the request to rezone the 155 acres in SW 25-57-7-W4 from Agricultural to Industrial/Commercial.

  Carried

7.13

Bylaw No. 1601 - Rezone NE 35-5810-W4 from Ag. to Industrial & CR2

• Resolution #CM20120717.1036

  Motion to give first reading to Bylaw No. 1601, which is a Bylaw to amend the Land Use Bylaw as it relates to rezoning 37.99 acres in PNE 35-58-10-W4 from Agricultural to one lot of Industrial Commercial and 3 lots of Country Residential 2.

  Carried

7.14

Bylaw No. 1602 - Rezone NW 19-60-9-W4 fom Urban Expansion to Ind/Com.

• Resolution #CM20120717.1037

  Motion to give first reading to Bylaw No. 1602, as it relates to rezoning 5.86 hectares in NW 19-60-9-W4 from Urban Expansion to Industrial/Commercial.

  Carried

7.15

ATCO - License of Occupation

Councillor F. Sloan left the meeting at 1:32 p.m. due to a potential conflict of interest as he owns the property to be discussed in this issue.

Councillor F. Sloan entered the meeting at 1:35 p.m.

• Resolution #CM20120717.1038

  Motion to approve the amendments to the Licence of Occupation Agreement with ATCO for the portion of Range Road 124 between NE 32-62-12-W4 and NE 33-62-12-W4.  The changes are regarding timelines and clarification on what they are obstructing in regards to the undeveloped road right of way.

  Carried

7.16

Lakelander's Trailer Club

Councillor Frank Sloan left the meeting at 10:52 a.m. due to conflict of interest with the next item.

Councillor F. Sloan entered the meeting at 10:54 a.m.

• Resolution #CM20120717.1025

  Motion that the County enter into a short term access agreement for the 2012 camping season with the Lakelander's Trailer Club, under the same terms and conditions as the 2011 agreement, which will allow them to access their leased land for the summer of 2012 while they are constructing their own road.

  Carried

7.17

Road Closure - Frog Lake Historic Site

• Resolution #CM20120717.1026

  Motion to cancel the following road plan as requested by the Government of Alberta, Culture and Community Spirit which is located near the Frog Lake Historic Site as it is no longer being used for public travel: 

  A Resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Statutes of Alberta, 2000, c. M-26, as amended.

  WHEREAS, the land hereafter described is no longer required for public travel.

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described road, subject to rights of access granted by other legislation or regulations.

  All that portion of Road Plan 2457EU in  N 1/2 10-56-3-W4 containing 1.706 Hectares (4.23 acres) more or less, excepting thereout all mines and minerals.

  Cancelled portions to be consolidated with respective title. 

   

  Carried

7.18

Road Cancellations

• Resolution #CM20120717.1027

  To cancel the following road plan as it is no longer being used for public travel: 

  A Resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Statutes of Alberta, 2000, c. M-26, as amended.

  WHEREAS, the land hereafter described is no longer required for public travel.

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described road, subject to rights of access granted by other legislation or regulations.

  All that portion of Road Plan 5237RS in NE 29-57-6-W4; SE 29-57-6-W4 excepting thereout all mines and minerals.

  Cancelled portions to be consolidated with respective title.

  Carried
• Resolution #CM20120717.1028

  To cancel the following road plan as it is no longer being used for public travel: 

  A Resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Statutes of Alberta, 2000, c. M-26, as amended.

  WHEREAS, the land hereafter described is no longer required for public travel.

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described road, subject to rights of access granted by other legislation or regulations.

  All that portion of Road Plan 3206ET in SE 2-58-7-W4 containing 1.20 acres more or less excepting thereout all mines and minerals.

  Cancelled portions to be consolidated with respective title.

  Carried
• Resolution #CM20120717.1029

  To cancel the following road plan as it is no longer being used for public travel: 

  A Resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Statutes of Alberta, 2000, c. M-26, as amended.

  WHEREAS, the land hereafter described is no longer required for public travel.

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described road, subject to rights of access granted by other legislation or regulations.

  All that portion of Road Plan 1643ET in NE 7-57-4-W4 containing 0.721 Hectares (1.78 acres) more or less excepting thereout all mines and minerals.

  Cancelled portions to be consolidated with respective title.

  Carried
• Resolution #CM20120717.1030

  To cancel the following road plan as it is no longer being used for public travel: 

  A Resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Statutes of Alberta, 2000, c. M-26, as amended.

  WHEREAS, the land hereafter described is no longer required for public travel.

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described road, subject to rights of access granted by other legislation or regulations.

  All that portion of Road Plan 939ET in SW 3-58-5-W4 containing 0.194 Hectares (0.48 acres) more or less excepting thereout all mines and minerals.

  Cancelled portions to be consolidated with respective title.

  Carried
• Resolution #CM20120717.1031

  To cancel the following road plan as it is no longer being used for public travel: 

  A Resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Statutes of Alberta, 2000, c. M-26, as amended.

  WHEREAS, the land hereafter described is no longer required for public travel.

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described road, subject to rights of access granted by other legislation or regulations.

  All that portion of Road Plan 7793AU in SE 21-57-5-W4; NE 16-57-5-W4; SE 16-57-5-W4 excepting thereout all mines and minerals.

  Cancelled portions to be consolidated with respective title.

  Carried
• Resolution #CM20120717.1032

  To cancel the following road plan as it is no longer being used for public travel: 

  A Resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Statutes of Alberta, 2000, c. M-26, as amended.

  WHEREAS, the land hereafter described is no longer required for public travel.

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described road, subject to rights of access granted by other legislation or regulations.

  All that portion of Road Plan 816ET in SE 4-57-5-W4 containing 2.23 Hectares (5.51 acres) more or less excepting thereout all mines and minerals.

  Cancelled portions to be consolidated with respective title.

  Carried
• Resolution #CM20120717.1033

  To cancel the following road plan as it is no longer being used for public travel: 

  A Resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Statutes of Alberta, 2000, c. M-26, as amended.

  WHEREAS, the land hereafter described is no longer required for public travel.

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described road, subject to rights of access granted by other legislation or regulations.

  All that portion of Road Plan 7835AU in NW 27-57-5-W4 containing 0.31 hectares (0.77 acres) more or less excepting thereout all mines and minerals.

  Cancelled portions to be consolidated with respective title.

   

  Carried
• Resolution #CM20120717.1034

  To cancel the following road plan as it is no longer being used for public travel: 

  A Resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Statutes of Alberta, 2000, c. M-26, as amended.

  WHEREAS, the land hereafter described is no longer required for public travel.

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described road, subject to rights of access granted by other legislation or regulations.

  All that portion of Road Plan 8021531 in NE 19-56-5-W4 containing 0.567 Hectares (1.40 acres) more or less excepting thereout all mines and minerals.

  Cancelled portions to be consolidated with respective title.

   

  Carried

7.19

2012 Municipal Census Results

• Resolution #CM20120717.1039

  That Council approve the 2012 Municipal Census results as tabulated by Administration.

  Carried

7.20

Municipal Internship Program

• Resolution #CM20120717.1040

  That the County make application under the Regional Collaboration Grant Program for participation in the 2013 Municipal Internship program.

  Carried

7.21

Interactions HR Solutions

• Resolution #CM20120717.1041

  Motion to table a decision on whether or not to become a partner with Interactions HR Solutions Inc. to develop a County Edition of the Organizational Enhancement Toolkit, to a later date when there is more information available on costs.

  Carried

7.22

Local Authorities Elections Act Survey

• Resolution #CM20120717.1042

  Motion that Council submit a consolidated response to the Local Authorities Elections Act Survey.

  Carried

7.23

Community Infrastructure Improvement Fund Application

• Resolution #CM20120717.1043

  Motion that the County make application under the Community Infrastructure Improvement Fund Program (CIIF) for playground equipment at Floatingstone, Stoney Lake and Lindbergh and to replace parts of the Lottie Lake playground.

  Carried

7.24

Ashmont Sewer System - 3 lots not serviced

• Resolution #CM20120717.1044

  Motion to table a decision on whether or not to proceed with offering a connection for 3 lots (lots 1 and 2, Plan 701HW and 1 lot in Plan 3509ET) to the Ashmont Sanitary Sewer System, to the Public Works meeting so administration can provide more information on actual costs to connect to the system.

  Carried

7.25

Backsloping Policy - ASB 82

• Resolution #CM20120717.1045

  That Council approve the Backsloping Policy, ASB-82, as per the recommendation of the Policy Committee.

  Carried

7.26

Tree Shelterbelt Policy - ASB-83

• Resolution #CM20120717.1046

  That Council approve the Tree Shelterbelt Policy, ASB-83, with the following amendments:

  2.  A maximum of 2 rows will be allowed for a shelterbelt.

  3. Trees must be ordered through the ASB Department by January 31st of each year in order for them to be delivered for planting.

   

  Carried

7.27

Spraying-Prohibited Noxious and/or Noxious Weeds on Private Prop. Policy - ASB-84

• Resolution #CM20120717.1047

  That Council approve the Spraying for Prohibited Noxious and/or Noxious Weeds on Private Property Policy, ASB-84, as recommended by the Policy Committee.

  Carried

7.28

Date for July Public Works Meeting

• Resolution #CM20120717.1048

  Motion to reschedule the July Public Works Meeting to July 31, 2012 at 10:00 a.m. as per section 193(3) of the Municipal Government Act.

  Carried

7.29

Used Oil Storage Tank

Council was informed that Public Works will be setting up a 9400 litre used storage tank for $10,790 at the Public Works Shop.

• Resolution #CM20120717.1049

  Motion to file as information as the item has already been budgeted for.

  Carried

7.30

Grey Matters Conference

Council was informed of a Conference on September 13 & 14, 2012 called Grey Matters.  The information will be forwarded to the FCSS Department.

7.31

-

7.32

-

8.

Correspondence

9.

Reports

9.1

CAO Report

• Resolution #CM20120717.1050

  Motion to file the CAO report as information.

  Carried

9.2

Joint Health & Safety Minutes

Copy of the May 3, 2012 Joint Health and Safety minutes attached for information purposes.

9.3

-

9.4

-

9.5

-

10.

Upcoming Meetings

11.

Financial

11.1

Council Fees

• Resolution #CM20120717.1051

  Motion to approve the Council Fees for the month of June, 2012 as circulated.

  Carried

11.2

Listing of Accounts Payable

• Resolution #CM20120717.1052

  Motion to file the following lists of Accounts Payable:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  16110	June 7, 2012	14900-15020	$946,583.74
  16119	June 12, 2012	15021-15057	$259,521.39
  16145	June 20, 2012	15058-15131	$879,382.44

   

  Carried

11.3

Budget to Actual

• Resolution #CM20120717.1053

  Motion to file the Budget to Actual as of June 30, 2012 as information.

  Carried

12.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  2:24 p.m.

 

These minutes approved this 14th day of August, 2012. 

 

________________________           ________________________

Reeve                                                   Chief Administrative Officer