County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:
Time:
-
Location:
5015- 49 Avenue, St. Paul, AB T0A 3A4

In camera items to be presented at the meeting.

5.1
In Camera

Following the June Council meeting, administration prepared a submission on the Electoral Boundary Commission Report.  If will be forwarded for Council's review before the Council Meeting.

Written submissions will be accepted until July 8, 2017.  

S/Sgt. Lee Brachmann will be in to provide a brief overview of the year to date policing stats for St. Paul County. 

At the last Council meeting, Council denied the request brought forward from Pubic Works for CNRL to upgrade a portion of road and construct new portion of road on undeveloped road allowance.  Administration along with the local councilor met with CNRL to get a better understanding of the project.  They are coming to council to more fully explain the project.  Administration has proposed signing an agreement to protect the County's interests.  The Agreement will be forwarded to Council before Thursday's meeting.

Administration will also develop procedures for Public Works to consider for future applications to access county road allowances.

Kevin and Bernadette Lindalle, residents in Harbour Park at Lac Sante, will be in to talk about the inappropriate dumping of garbage at the bin site and request that two of the four bins currently located at Harbour Park be relocated to the Labrecque subdivision.

 

This was brought before Council at the April, 2016 Council Meeting.  As per policy Dev-56, County-Owned structures not Requiring a Permit Policy, the adjacent landowners were notified of the proposed development and Council received feedback in support of and in opposition to the bin site.  

Council approved the 2017 Operating and Capital Budget at the April Council Meeting based on the information Administration had available at the time.  Since the budget was approved, the County has been approved for three grants under the  Strategic Transportation Infrastructure Program (STIP) which were not included in the budget.  Additionally, Council has made resolutions regarding the purchase of some capital and special projects that was not included in the original approved budget.  Finally, Administration has noted some errors in the originally budgeted items and recognize that the challenging spring weather will affect our ability to complete our road construction projects, therefore we are proposing to update those items with this budget amendment.  It is important to note that these increases to the budget will be funded by either the Reserve for Future Expenditures with a current balance of $1,770,000 (based on current budget approval) or the Unrestricted Surplus of $6,294,194.

Administration has attached a summary of the budget changes per project for council's consideration.

Administration has also attached a summary of expected increase costs of gaveling vs. potential decreases in oiling to help address current road conditions as discussed at the Public Works Meeting June 25, 2017.  Council will need to determine if this proposal is acceptable, or if they wish to utilize fund from Unrestricted Reserves to address these road conditions.

Once Council approves the amended budget, Administration will make the necessary changes to the Budget document on the County Webpage.

The Executive Education, Alberta School of Business will be hosting a one day Conference - Leadership Edge: Navigating Global Disruption on November 2 in Calgary.  The event will bring together a combination of more than 20 Executives, Faculty and Community members sharing insights on what disruption means to organizations today and how to effectively navigate global boundaries from a leadership perspective.  Registration for the conference is $549 for 2.  CAO Sheila Kitz and Kyle Attanasio are requesting to attend the conference. 

The Annual Northern Lights Library System Annual Conference will be held September 14 & 15 in Elk Point.  We are looking for a motion to approve Councillors Amyotte, Dach and Fodness to attend the conference.

In July 2016 the County provided the owner of the Mann Lakes Golf Course with a grant to help offset his property taxes.  In August he deposited the cheque into his bank account, and the teller was requested to pay his taxes - via online banking.  The teller send his payment to CRA instead of to the County.  The funds were held at CRA.  The landowner did not realize that we did not receive his payment for his property taxes until he received his 2017 tax notice indicating that the 2016 taxes were still outstanding.  He has since received his money back from the CRA and has paid the 2016 levy.  The Servus Credit Union is now requesting that Council consider waiving the penalties in the amount of $831, which have accumulated since August 2016.  

 

This request is being presented to Council under item 4 of Policy ADM-107.  

The owner of the Mann Lakes Golf Course is requesting an operating grant of $4,059.52 to help offset the 2017 property taxes.

 

Since 2009, Council approved a grant to offset the property taxes and Mr. McDonald was advised that his request would be reviewed on an annual basis.

The County of St. Paul, on request may provide County Pins and/or Promotional items to individuals, teams and various organizations, at the discretion of Administration.  Administration will provide a semi-annual report to Council regarding distribution of these items.

 

Attached is a list of the donations that were distributed during the first half of 2017, as per policy.  Items donated outside of policy and approved by Council are not included on the list.

Policy HR-4 is bring presented to Council to amend the County's benefits program. This Policy was brought before the Policy Committee on June 23rd, 2017. 

Policy ADM-14 is being presented to amend the County's process for managing promotional items. This Policy was brought before the Policy Committee on June 23rd, 2017.

Policy HR-21 is being presented to Council to amend the County's Overtime Policy. This Policy was brought before the Policy Committee on June 23rd, 2017.

Policy HR-29 is being presented to Council to amend the County's sick leave and family medical benefits program. This Policy was brought before the Policy Committee on June 23rd, 2017.

Policy HR-30 is being presented to Council to amend the County's statutory and declared holidays practices. This Policy was brought before the Policy Committee on June 23rd, 2017.

Policy PW-59 is being presented as amended to manage the County's private gravel sales. This Policy was presented to the Policy Committee on June 23rd, 2017.

Policy HR-116 is being presented to Council to amend the County's long-term disability benefit program. This Policy was brought before the Policy Committee on June 23rd, 2017. 

Policy REC-121 is being presented to Council as amended to modify the County's management of its parks. This Policy was presented to the Policy Committee on June 23rd, 2017.

Policy ADM-122 is being presented to Council to establish rules for additional named insured parties under the County's insurance policy. This Policy was presented to the Policy Committee on June 23rd, 2017. 

Policy HR-123 is being presented to Council to establish pension plan membership requirements for County employees. This Policy was brought before the Policy Committee on June 23rd, 2017.

Under the 2017 County Strategic Plan, Administration Section, Council has set a goal "to continue to make application to participate in the Internship Program offered through Municipal Affairs as this provides mentorship to up and coming municipal administrators and/or municipal finance staff."

The application deadline for the Municipal Internship Program has been moved up to September 1st, 2017. Is Council interested in applying for another Intern for the 2018-2019 term?

The County's current municipal intern, Kaitlyn Kenney, has expressed her desire to stay on for a second year. 

Bylaw 2017-22, the Election Bylaw, is being presented to Council to establish standards for the holding of elections in the County. This Bylaw was presented to the Policy Committee on June 23rd, 2017.

Attached is a resolution which was forwarded by Town of High River to the AUMA.  The purpose of the resolution is to urge the Provincial Government to consolidate Emergency Social Services and Emergency Management into a single, all-hazards, public safety oriented government ministry to eliminate duplication and enhance coordination of provincial support to local authorities.  

 

FCSS is requesting that Council bring forward a resolution to the AAMD&C Zone meeting, mirroring the Town of High River's resolution to the AUMA.

Bylaw No. 2017-23 is being presented to Council for first reading, as it relates to changing the boundaries of an environmental reserve to rectify a concern within Lot R, Block 1, Plan 527MC in SW 17-59-9-W4.  This is the old subdivision on Vincent Lake where the houses are not situated on the lots.   

Council awarded a Hay Tender at the Public Works meeting on June 27, 2017 to the highest bidder, Terry Karpyshyn.  This tender was for 27 acres on NW17-59-11-W4.  Since the Public Works Meeting, the staff have determined that they needed to strip some more land as where they were crushing was impeded by water table being very high.  The area that is now left to be hayed is only approximately 18 acres.  Discussions with Mr. Karpyshyn indicates that he is no longer interested in the hay as he thinks it is not feasible at the adjusted acreage.  Administration has contacted the second highest bidder, Allan Tkachyk.  He is interested in the hay even at the reduced acreage.  His original bid was for $1400 for 27 acres, therefore the adjusted amount for 18 acres would be $933.33.

 

The Mallaig Museum is requesting a cash donation to purchase t-shirts to give to auto/tractor exhibitors and bean bag participants.  In 2016 we gave them $1500.

8.24

8.25

8.26

A copy of the budget to actual will be presented to Council for review.

A listing of Accounts Payable will be provided for Council's review.

Council fees for the past month will be circulated for review.