The minutes from this special meeting were prepared in a different format therefore they are included as an attachment.
A special meeting of the Council of the County of St. Paul No. 19 was called to order by the Reeve Upham at 10:55 a.m., Friday, July 8, 2011, at the County Office in St. Paul; there being present:
| Reeve Upham | |
| Councillor G. Ockerman | Division 1 |
| Councillor D. Dach | Division 2 |
| Councillor C. Martin | Division 3 |
| Counncillor M. Fodness | Division 4 |
| Councillor F. Sloan | Division 5 |
| Councillor A. Corbiere | Division 6 |
| Sheila Kitz | CAO |
| Tim Mahdiuk | Assistant CAO |
| Phyllis Corbiere | Executive Assistant |
| Leo deMoissac | Public Works Superintendent |
AGENDA FOR SPECIAL MEETING
The purpose of calling the Special Meeting was to discuss the following policies:
| a. | Snowplowing Driveways |
| b. | Custom Grader Work |
| c. | Brush and Tree Removal |
| d. | Gravel Sales |
| e. | Road Approaches |
| f. | Summer Road Maintenance |
| g. | Road Oiling |
| h. | Road Gravelling |
| i. | Dust Control |
| j. | Municipal Road Construction |
| k. | Damage Claim |
| l. | Cold Weather |
| m. | Snow Clearance |
| n. | Overdue Accounts Receivable |
| o. | Contracted Services from County Employees/Employee Owned Companies |
| p. | Cemetery Funds Disbursement |
a) PW-55 - Snowplowing Driveways
The following amendments were made:
#4 – Add snowplow agreements must be signed
#7 – Move to the end of the Policy
Motion by Councillor M. Fodness to approve Policy PW-55 with the above noted amendments. Carried.
b) PW-50 – Custom Grader Work
Motion by Councillor C. Martin to approve Policy PW-50 as presented. Carried.
c) PW-58 – Brush and Tree Removal
Motion by Councillor A. Corbiere to approve Policy PW-58 as presented. Carried.
d) PW-59 – Gravel Sales
- Fees will be waived if gravel is being used for maintenance by Churches, cemeteries, community halls, local non-profit groups.
- If these groups require large quantities, the request will be brought to Council.
- Gravel will be delivered to ratepayers within a 5 mile radius of the County boundaries, if it is being used for agricultural purposes.
Motion by Councillor F. Sloan to approve Policy PW-59 as amended. Carried.
e) PW-60 – Road Approaches
- Replace “an additional approach” with “one additional approach” in the statement.
Motion by Councillor M. Fodness to approve Policy PW-60 as amended. Carried.
f) PW-61 – Summer Road Maintenance
Cold mix – add “or Council approval” (if expense is over budget)
Motion by Councillor A. Corbiere to approve Policy PW-61 with the above noted amendment. Carried.
g) PW-62 – Road Oiling
Motion by Councillor G. Ockerman to approve Policy PW-62 as presented. Carried.
h) PW-63 – Road Gravelling
Renumber Road Gravelling to PW-64 so that it follows Dust Control policy.
Motion by Councillor M. Fodness to approve Policy PW-64 Road Gravelling. Carried.
i) PW-64 – Dust Control
Renumber this policy to PW-63 Dust Control so that it supersedes Road Gravelling.
Motion by Councillor G. Ockerman to approve Policy PW-63 Dust Control.Carried.
j) PW-65 – Municipal Road Construction
Include statement “Incomplete road projects at the end of the construction season become a top priority for the following construction season”.
Motion by Councillor A. Corbiere to approve Policy PW-65 with the above noted amendment. Carried.
k) PW-66 – Damage Claim
Motion by Councillor F. Sloan to approve Policy PW-66 as presented. Carried.
l) PW-67 – Cold Weather
Name of Policy to Include “Equipment Mobilization During”
Motion by Councillor M. Fodness to approve Policy PW-67, Equipment Mobilization during Cold Weather, as amended. Carried.
m) PW-68 – Snow Clearance
Motion by Councillor G. Ockerman to approve Policy PW-68 as presented. Carried.
n) ADM-70 – Overdue Accounts Receivables
Motion by Councillor C. Martin to approve Policy ADM-70 as presented. Carried.
o) ADM-71 – Contracted Services From County Employees/
Employee Owned Companies
#3 – add “product or service” at the end of the sentence.
Motion by Councillor C. Martin to approve Policy ADM-71 with the above noted amendment. Carried.
p) ADM-72 – Cemetery Funds Disbursement
Motion by Councillor G. Ockerman to approve Policy ADM-72 as presented. Carried.
ADJOURNMENT
Business on the agenda being concluded, Reeve Upham adjourned the meeting. Time: 11:50 a.m.
These minutes approved this 13th day of September, 2011.
(Original signed by Reeve S. Upham) (Original signed by CAO S. Kitz)
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REEVE CHIEF ADMINISTRATIVE OFFICER