County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
5015- 49 Avenue, St. Paul, AB T0A 3A4

The 629th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:02 a.m., Tuesday, May 6, 2014 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham 
Councillor Glen OckermanDivision 1
Councillor Dwight DachDivision 2
Councillor Cliff MartinDivision 3
Councillor Maxine FodnessDivision 4
Councillor Frank SloanDivision 5
Councillor Laurent AmyotteDivision 6
Sheila KitzCAO
Tim MahdiukAssistant CAO
Phyllis CorbiereExecutive Assistant
Leo deMoissacPublic Works Superintendent
Kyle AttanasioMunicipal Intern
Janice HuserSt. Paul Journal
2 Members of the Public 
  • Resolution #CM20140506.1001

    Motion to approve minutes of the May 6, 2014 Council Meeting as presented.

    Carried
  • Resolution #CM20140506.1002

    Motion to adopt the Bank Reconciliation for the month of April, 2014.

    Carried

The following additions were made to the agenda:

6.6 - 2:00 p.m. - Urban Systems

7.21 - Request from Lac Sante Family Recreation Society

7.22 - Road Construction Easements

7.23 - Invitation to Project Launch

8.2 - Report - Evergreen



 

 

  • Resolution #CM20140506.1003

    Motion to adopt the agenda for the Regular Meeting of Council for May 6, 2014 with the above noted additions.

    Carried
  • Resolution #CM20140506.1006

    Motion to support the application for a Regional Collaboration Grant with the Town of St. Paul to undertake an Area Structure Plan and Traffic Impact Assessment half a mile south and half a mile north of Twp Rd 582 between Rge Rd 95 and Hwy 881 and that the Town of St. Paul will be the managing partner for this grant application.

    Carried
  • Resolution #CM20140506.1007

    Motion that administration submit an application to Alberta Environment and Sustainable Resource Development for approval to cross the wetland on RR 104 located between NE 5-59-10-W4 and NW 4-59-10-W4.

    Carried
  • Resolution #CM20140506.1008

    Motion that administration proceed with building a sidewalk between 3107 and 3108 Park Avenue north to the Fox Meadows Subdivision in the Hamlet of Mallaig.

    Carried
  • Resolution #CM20140506.1009

    Motion to allocate the funding from the 2014 Streets Improvement Program to the Mallaig sidewalk project.

    Carried

Councillor Frank Sloan left the Council Room at 10:30 a.m. as he owns the property adjacent to the property being discussed in this item.

 

Brad Shapka with the Lakelander's Trailer Club was admitted to the Council Room at 10:30 a.m. to inform Council that they have submitted their application to Alberta Environment and Sustainable Resource Development and they are awaiting approval of the permits that are required before they can construct the road.  They hope to get approval so they can begin constructing their road this summer.

 

Mr. Shapka then requested to renew their access agreement for the 2014 camping season.

 

Brad Shapka left the Council Room at 10:37 a.m.



Councillor Frank Sloan entered the Council Room at 10:37 a.m.

  • Resolution #CM20140506.1013

    Motion to approve the Short Term Access Agreement for the Lakelander's Trailer Club through Floatingstone Municipal Park to MLL Lease No. 2202 located in NW 29-60-11-W4, for the 2014 camping season.

    Carried

Dwayne Lindberg was admitted to the Council Room at 11:09 a.m. to speak with Council about his subdivision application.  Mr. Lindberg is applying for a subdivision of 4 ten acre parcels along the east side of SE 5-59-10-W4 and is requesting that Council consider constructing 1/2 mile of road North of township road 590 along range road 104, to serve as access to the proposed subdivisions.  This property currently does not have access to it.

 

The delegation left the Council Room at 11:25 a.m.

  • Resolution #CM20140506.1027

    Motion to table the application to rezone PSE 5-59-10-W4 and build a road to access the property, as administration will be resubmitting an application to cross the wetlands on Range Road 104, and if approved the full mile will be built.

    Carried

Jim Sauve was admitted to the Council Room at 11:30 a.m. to request that Council consider giving him the road allowance south of SE 6-59-10-W4 so it can be consolidated with his property and sold as a subdivision.

 

The delegation left the Council Room at 11:43 a.m.

  • Resolution #CM20140506.1028

    Motion to offer the road allowance south of SE 6-59-10-W4 to Jim Sauve, providing he agrees to pay market value for the property as well as all the associated costs of consolidating it with his property.

    Defeated
  • Resolution #CM20140506.1031

    Motion that the meeting go in camera to discuss land issues related to the Public Auction of Lands.  Time:  1:00 p.m.

    Carried
  • Resolution #CM20140506.1032

    Motion that the meeting revert to an open meeting.  Time:  1:12 p.m.

    Carried
  • Resolution #CM20140506.1033

    Motion to set the reserve bids for the properties being offered for sale at the Public Auction of Lands, as advertised in the Alberta Gazette dated March 15, 2014 and the St. Paul Journal issue dated April 22, 2014, as indicated below:

    Roll No.Legal DescriptionAssessmentReserve Bid
    6721702NE 21-57-6-W429,040$26,136
    10714308Lot 98, Blk 2, Pln 792220531,900$28,710
    10220101Lot 1, Plan 002298372.080$64.872
    Carried
  • Resolution #CM20140506.1034

    Motion to appoint Reeve Upham as the auctioneer for the Public Auction of Lands scheduled for 1:30 p.m. today, May 6, 2014.

    Carried

At 1:30 p.m. auctioneer Reeve Upham announced that he will offer for sale by Public Auction, all parcels listed for sale in the Alberta Gazette, dated March 15, 2014 and the St. Paul Journal issue of April 22, 2014 in respect of which redemption of taxes has not been affected.

 

He also stated that the sale of each parcel is subject to a reserve bid, to reservations and conditions in the existing certificate of titles and to the best of his knowledge the properties are vacant unless he indicates otherwise.  He also stated that the properties with improvements do not include the sale of any contents.  If any properties with improvements are sold at the public auction, the County will have 60 days from the date of the sale to remove the contents from the property.  A deposit of 10% will be required with the balance payable after 60 days.

 

He advised that the properties are being offered for sale on an "as is" "where is" basis, and stated that the County of St. Paul No. 19 makes no representation and gives no warranty whatsoever as to the adequacy of services, soil conditions, land use zoning, buildings and development conditions, absence or presence of environmental contamination, or the ability to develop the subject land for any intended use by the purchaser.

 

He also indicated that the County of St. Paul No. 19 may, after the public auction, become owner of any parcel of land that is not sold at the public auction.  The properties may be subject to G.S.T.

 

He then proceeded with the sale and disposed of each parcel as follows:

RollLegal DescriptionReserve BidDisposition
6721701NE 21-57-6-W4$26,136$26,136 - Sold to Allan &
   Susan Cunningham
10714308Lot 98, Blk 2, 792220$28,710No Bid No Sale
10220101Lot 1, Pln 0022983$64,872No Bid No Sale

 

Golnez Azimi was admitted to the Council Room at 2:15 p.m. to inform Council about her meeting with Highway 28/63.  Golnez provided an update on the project based on the revised cost of water and discussed a suitable option for delivery of water to the County.  No decision was made.  Following her presentation to Council, the delegation left the Council Room.

 

  • Resolution #CM20140506.1010

    Motion to reschedule the June Council meeting to June 17th, as per section 193(3) of the M.G.A., as the regularly scheduled date conflicts with the Alberta Fire Chief's Association Conference.

    Carried
  • Resolution #CM20140506.1011

    Motion to reschedule the July Council Meeting to July 15, as per section 193(3) of the M.G.A., as the regularly scheduled date conflicts with the 2014 Ag Service Board Summer Tour.

    Carried
  • Resolution #CM20140506.1012

    Motion to approve the amendments to Policy SAF-43, as they relate to implementation of technology and procedures for employees that are working alone, as per the recommendations of the Policy Committee.

    Carried
  • Resolution #CM20140506.1014

    Motion to approve Policy PW-59 as amended, as it relates to the implementation of changes to the County's gravel delivery services.

    Carried
  • Resolution #CM20140506.1015

    Motion to approve Policy PW-102 as it relates to managing and scheduling Public Works employees during rainy and other inclement weather conditions, as per the recommendation of the Policy Committee.

    Carried
  • Resolution #CM20140506.1016

    That the County sponsor one team of 4 at $100 each and make a cash donation of $500 to become a Gold sponsor for the 15th Annual Emergency Services Golf Tournament on June 4, 2014 in Elk Point.

    Carried
  • Resolution #CM20140506.1017

    Motion to approve a $500 grant for the St. Paul Regional High School to help offset the costs of attending the 2014 Provincial Badminton Championship from May 1-3, 2014 in Lethbridge, as per policy.

    Carried
  • Resolution #CM20140506.1018

    Motion to approve a $400 grant for the Elk Point Canada Day Celebrations.

    Carried
 

 

  • Resolution #CM20140506.1019

    Motion to table the request for funding to attend the Canada Senior Games for more information.

    Carried
  • Resolution #CM20140506.1020

    Motion to donate a door prize for the 22nd Annual Northern Lights Library Conference to be held September 18 & 19, 2014 in Elk Point.

    Carried

Council was informed that the County has received a rebate of $7,497.48 from WCB for our successful participation in the Partners in Injury Reduction Program during 2013.  The refund is based on the surplus in the WCB account at the end of the year and is divided amongst the organizations that have a COR.

  • Resolution #CM20140506.1021

    Motion to file as information.

    Carried
  • Resolution #CM20140506.1022

    Motion to give first reading to Bylaw No. 2014-09, as it relates to rezoning PNE 34-56-11-W4 from Agricultural to Country Residential One (CR1).

    Carried
  • Resolution #CM20140506.1023

    Motion to approve the appropriate staff and any Councillors who are available to attend one of the local public consultation sessions for the North Saskatchewan Regional Plan, as it fits into their schedule.

    Carried
  • Resolution #CM20140506.1024

    Motion to ratify the Public Works Department burying the concrete and cleaning the area where the King George School existed on SW 6-56-6-W4, at no cost to the landowner, so the residents in the area can erect a historic school sign.

    Carried
  • Resolution #CM20140506.1025

    Motion to approve the following easements required to purchase property to correctly register existing roads:

     

    Range Road 82 in SW 14-58-8-W4

    SW 14-58-8-W4Cody & Jennifer Kurek
    NW 14-58-8-W4Cody & Jennifer Kurek

     

    Range Road 53 in 27/28-55-5-W4

    NE 28-55-5-W4Orest Adam Kiziak & Orest V. Kiziak
    NW 27-55-5-W4Orest Adam Kiziak & Orest V. Kiziak
    SE 28-55-5-W4Orest Adam Kiziak and Orest V. Kiziak

     

    Twp Rd 571 in Sections 4, 5, 8 & 9-57-8-W4

    NW 4-57-8-4Steve, Raymond & Lee-Ann Suvak
    SE 9-57-8-W4John & Kay Wozniak
    Lot 1, Plan 9220965Floyd & Rita Kunnas
       in NE 5-57-8-W4 
    SW 9-57-8-W4Floyd & Rita Kunnas
    Carried
  • Resolution #CM20140506.1026

    Motion to provide a $45,000 cash contribution to North East Muni Corr to assist with rebuilding the Beaver River Trestle however the contribution will not be tied to any land purchase.

    Carried
  • Resolution #CM20140506.1029

    Motion to enter into the Memorandum of Agreement with Alberta Transportation effective May 6, 2014, for the Transportation Routing Vehicle Information System Multi Jurisdiction (TRAVIS MJ), which was designed to provide municipalities with a modern permit database tool which gives them the ability to easily approve/deny permits issued by the Province for travel on roads under their authority and to facilitate the sharing of permit revenue between the province and the municipalities.

    Carried

Reeve Upham recessed the meeting at 11:52 a.m. and reconvened the meeting at 1:00 p.m. with all members of Council present.

  • Resolution #CM20140506.1030

    Motion to table Bylaw No. 2014-11 until later during the meeting.

    Carried
  • Resolution #CM20140506.1035

    Motion to give first reading to Bylaw No. 2014-11, Fee Schedule Bylaw.

    Carried
  • Resolution #CM20140506.1036

    Motion to give second reading to Bylaw No. 2014-11.

    Carried
  • Resolution #CM20140506.1037

    Motion to present Bylaw No. 2014-11 at this meeting for third reading.

    Carried Unamimously
  • Resolution #CM20140506.1038

    Motion to give third and final reading to Bylaw No. 2014-11.

    Carried
  • Resolution #CM20140506.1004

    That Council approve sending a letter to the Minister of Municipal Affairs expressing their disappointment in the linear assessment change for Inter Pipelines that resulted in a reduction of 28,702,830 of assessment, for which administration was only notified after the budget was set.

    Carried
  • Resolution #CM20140506.1005

    That administration set up of a meeting with the Minister of Municipal Affairs jointly with the affected municipalities to discuss the large assessment change and lack of notice to municipalities and that the Reeve and CAO represent the County of St. Paul at the meeting.

    Carried


 

 

  • Resolution #CM20140506.1048

    Motion that the meeting to in camera to discuss land and staffing issues.  Time:  3:01 p.m.

    Carried
  • Resolution #CM20140506.1049

    Motion to revert to an open meeting.  Time: 328

    Carried
  • Resolution #CM20140506.1050

    Motion to deny the request from the resident in the Hamlet of Mallaig to purchase a lot in the new subdivision (Plan 0928675) for a reduced amount, even though it is in a low area and will require additional fill and work before he can begin building a home.

    Carried
  • Resolution #CM20140506.1051

    Motion that administration provide adequate compensation to the Elk Point Travel Club for the stretch of road that they cleaned during Highway Cleanup, based on the amount of work that was required to clean the ditches, not on the number of kilometers of road that were picked, as it was unique in the amount of garbage that was picked from the ditch.

    Carried
  • Resolution #CM20140506.1052

    Motion to deny the request from a staff member for recognition of his past public service with the provincial government towards his total years of service, as this type of request should be presented and addressed at time of hire.

    Carried
  • Resolution #CM20140506.1053

    Motion to deny the request from a staff member for a bonus equivalent to the employer's contribution under the Local Authorities Pension Plan, as the staff member is no longer contributing to the LAPP, however the request does not conform to County Policy.

    Carried
  • Resolution #CM20140506.1054

    Motion to provide a letter to the Town of St. Paul advising that Council has no objections to the Town of St. Paul purchasing Lot A, Plan 292LZ, which falls within the County of St. Paul boundaries.

    Carried
  • Resolution #CM20140506.1039

    Motion to deny the request from the Lac Sante Family Recreation Society for a donation of one day of cat work on the final leg of the Lac Sante River Trail, due to time constraints.

    Carried

Councillor Frank Sloan declared a conflict of interest and left the meeting at 1:17 p.m., as his sister has an easement being presented for approval.



Councillor Frank Sloan entered the meeting at 1:20 p.m.

  • Resolution #CM20140506.1040

    Motion to approve the following easements for Road Construction purposes.

    Range Road 63 from Twp Rd 571 to Twp Rd 573, Project 1C141, 1.5 Miles
    NE 9-57-6-W4Loretta Opanavicius
    NW 10-57-6-W4Ricky & Colleen Penner
    SW 10-57-6-W4Larry & Donna Babcock
    PNW 15-57-6-W4Mike & Kelly Krawchuk
    SW 15-57-6-W4Mike & Kelly Krawchuk
    SE 16-57-6-W4John Charles Bennett
    NE 16-57-6-W4Mike & Elsie Oryschuk
     

     

     
    Range Road 103 from Twp Rd 582 to 590, Project 4C171, 3 Miles
    PNW 15-58-10-W4Richard & Sandra Marcoux
    SW 15-58-10-W4Ronald Cooknell
    NE 16-58-10-W4Gilles & Eileen Boulianne
    PSE 16-58-10-W4Theresa McQueen
    PSE 21-58-10-W4Gilles & Eileen Boulianne
    PSE 21-58-10-W4Benjamin & Yolande MacMillian
    NE 21-58-10-W4Victor & Mary Labant
    SW 22-58-10-W4Brian & Carolyn McGonigal
    NW 22-58-10-W4Victor Labant
    SW 27-58-10-W4Eugene & Jodi Labant
    NW 27-58-10-W4Michel Berlinguette
    NE 28-58-10-W4Victor & Mary Labant
    NE 33-58-10-W4George & Russel Ostapovich
    SW 34-58-10-W4Michel Berlinguette
    PNW 34-58-10-W4Michel Berlinguette
      
    Range Road 112 from Twp Rd 602 to 603, Project 5C134, 2 Miles
    PSE 14-60-11-W4George Robbins & Sylvia Boylan
    SW 14-60-11-W4Hugh Ross & June Stephenson
      
    Twp Rd 612 from Rge Rd 102 to 110, Project 6C141, 4 Miles
    NE 7-61-10-W4Michael Williams
    PNW 7-61-10-W4Yvon & Teresa Ouellette
    NW 8-61-10-W4Lorraine Ouellette *
    NW 9-61-10-W4Adam Desmond
    PNE 9-61-10-W4Adam Desmond *
    Lot 1, Blk 1, Pln 1321351Marcel Dechaine *
      in PNE 9-61-10-W4 
    NW 10-61-10-W4Hutterian Brethren Church of Manville
    NE 10-61-10-W4Hutterian Brethren Church of Manville
    SE 15-61-10-W4Kenneth & Rollande Christensen
    SW 15-61-10-W4Kenneth & Rollande Christensen
    SE 16-61-10-W4Allan Christensen *
    SW 16-61-10-W4Jules & Albina Michaud
    S 1/2 SE 17-61-10-W4Real & Tanya Dubeau
    SW 17-61-10-W4Cold Lake Pilepline Ltd. *
    SE 18-61-10-W4Robert & Bobbi Lee Hiebert
    SW 18-61-10-W4Lorraine Ouellette

     

    Carried

Councillor Fodness informed Council of the Launch of a concept of a future St. Paul Downtown Fine Arts Studio, which is a non profit fine arts education centre focused on young children and youth in St. Paul and area.  The launch will be held May 22 at 7:00 p.m. at 4822 - 50 Avenue.



 

 

7.24
 

7.25
 

Councillor D. Dach entered the Council Room at 1:45 p.m.



Councillor D. Dach declared a conflict of interest and left the Council Room at 1:42 p.m. as he will be connecting to the Elk Point water line.

  • Resolution #CM20140506.1041

    Motion to charge the landowners who are adjacent to the water line 10% of the cost of the meter vault and the 2 landowners who are not adjacent to the line 100% of the cost of the meter vault.

    Carried
  • Resolution #CM20140506.1042

    Motion to begin charging residents for water on the actual date of hook up or October 1, 2014, which ever date is first.

    Carried
  • Resolution #CM20140506.1043

    Motion to hold public consultations with Ashmont and Lottie Lake residents to gauge a response for support to construct new water distribution lines in the hamlets by applying for a Building Canada Grant.

    Carried
  • Resolution #CM20140506.1044

    Motion to file CAO Report as information.

    Carried

Reeve Upham reported on Evergreen

  • Resolution #CM20140506.1045

    Motion to file the listing of Accounts Payable as circulated:

    BatchCheque DateCheque Nos.Batch Amount
    17628April 1, 201319489-19512$     30,306.81
    17646April 8, 201419513-19569$   945,843.60
    17663April 15, 201419570-19644$1,186,780.63
    17671April 22, 210419645-19700$   438,907.16
    Carried
  • Resolution #CM20140506.1046

    Motion to approve the Council Fees for the Month of April, 2014 as circulated.

    Carried
  • Resolution #CM20140506.1047

    Motion to approve the budget to actual as of April, 2014.

    Carried

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  3:33 p.m.

 

These minutes approved this 19th day of June, 2014.

 

________________________           ____________________________

Reeve                                                Chief Administrative Officer