County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, January 10, 2017
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:03 a.m., Tuesday, January 10, 2017 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Director of Community Services
Kyle Attanasio	Director of Corporate Services
Phyllis Corbiere	Executive Assistant
Ken Warholik	Assistant PW Superintendent
Keith Kornelsen	Ag Fieldman
Bryan Bespalko	Public Works Supervisor
Janice Huser	St. Paul Journal
Sandy Bishop	Lakeland Connect

2.

Minutes

• Resolution #CM20170110.1001

  to approve minutes of the December 13, 2016 Council Meeting as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20170110.1002

  to adopt the Bank Reconciliation for the month ending December, 2016.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following amendments were made to the agenda:

Remove

6.1  Request to Encroach on Lot 10ER, Block 1, Plan 8121812

Add

8.15  Seed Plant Convention

8.16  2017 Professional Vegetation Managers Assn Conference

8.17  Assessment Review Board Training

8.18  Water Rates

• Resolution #CM20170110.1003

  to adopt the agenda for the Regular Meeting of Council for January 10, 2017 with the above noted additions and deletion.

  Carried

5.

In Camera

In Camera

Ken Warholik, Kyle Attanasio, Krystle Fedoretz, Bryan Bespalko, Janice Huser, St. Paul Journal and Sandy Bishop, Lakeland Connect left the Council Room at 10:10 a.m. 

 

Ken Warholik, Kyle Attanasio, Krystle Fedoretz and Bryan Bespalko entered the Council Room at 11:00 a.m. 

 

Janice Huser, St. Paul Journal and Sandy Bishop, Lakeland Connect, entered the Council Room at 11:21 a.m. 

 

 

 

• Resolution #CM20170110.1004

  to go in camera as per section 24 and 27 of the FOIP Act.  Time:  10:10 a.m. 

  Carried
• Resolution #CM20170110.1005

  to revert to an open meeting.  Time:  11:21 a.m. 

  Carried
• Resolution #CM20170110.1006

  motion to allow Marlene Lyttle to prebook 6 stalls along with the small gazebo at Westcove for the August Long weekend and refer this item to the policy committee for clarification for future requests.  

  Carried
• Resolution #CM20170110.1007

  that administration send a letter to the owners of SE 25-56-7-W5 denying their request for compensation regarding the former landfill identified upon the property, based on legal opinion.  

  Carried
• Resolution #CM20170110.1008

  to table the request from the landowner to refund the $740 subdivision application fee for the SE 25-56-7-W4.

  Carried

6.

Business Arising from Minutes

6.1

Request to Encroach On Lot 10ER, Block 1, Plan 8121812

7.

Delegation

8.

New Business

8.1

Requests for Letter of Support

• Resolution #CM20170110.1009

  to ratify the letter of support for the Elk Point Minor Hockey Association to accompany their bid to host the Midget "D" Provincial tournament.

  Carried
• Resolution #CM20170110.1010

  to ratify the letter of support for the Mallaig Ag Society to accompany their CFEP grant application for funding for curling rink enhancements.   

  Carried

8.2

Regional Emergency Management and Occupational Health and Safety Joint Service Agreements

• Resolution #CM20170110.1011

  to rescind motion CM20161213.1047 to approve the Regional Emergency Management Joint Services Agreement with the Town of Elk Point, Town of St. Paul and Summer Village of Horseshoe Bay.

  Carried
• Resolution #CM20170110.1012

  to rescind motion CM20161213.1048 to approve the Regional Occupational Health and Safety Joint Services Agreement with the Town of Elk Point, Town of St. Paul, and Summer Village of Horseshoe Bay.

  Carried
• Resolution #CM20170110.1013

  to approve the Regional Emergency Management Joint Services Agreement with the Town of Elk Point, Town of St. Paul and Summer Village of Horseshoe Bay.

  Carried
• Resolution #CM20170110.1014

  to approve the Regional Occupational Health and Safety Joint Services Agreement with the Town of Elk Point, Town of St. Paul, and Summer Village of Horseshoe Bay.

  Carried

8.3

Recreation Agreement with Town of St. Paul

• Resolution #CM20170110.1015

  to enter into a Parks and Recreation Agreement with the Town of St. Paul for a one year term effective January 1, 2017 with the County's contribution being $300,000. 

  Carried

8.4

Lease Agreement with MCSNet - Lot 1U, Block 6, Plan 7920741

• Resolution #CM20170110.1016

  to approve the 10 year lease agreement with Lemalu Holdings Ltd. for Lot 1U, Block 6, Plan 7920741 in NE 33-58-11-W4 for a communications tower, for a ten year period commencing January 1, 2017.

  Carried

8.5

2017-2018 Strategic Transportation Infrastructure Program

• Resolution #CM20170110.1017

  to submit a Strategic Transportation Infrastructure Program (STIP) grant application for bridge files 72560 in NE 17-56-7-W4 and 78684 in SW 17-59-9-W4. 

  Carried
• Resolution #CM20170110.1018

  to table a decision on partnering with the Town of Elk Point on the STIP grant application for upgrades to the Elk Point Airport. 

  Carried
• Resolution #CM20170110.1019

  that the County of St. Paul partner with the Town of St. Paul to submit a STIP application for upgrades to the St. Paul Airport, with the Town of St. Paul as the managing partner on the grant.

  Carried
• Resolution #CM20170110.1020

  to submit a STIP grant application for regrading 11.05 kms on the Northern Valley Road (Twp Rd 560) from Range Road 53 to Range Road 44.

  Carried

8.6

AB Electoral Boundaries Commission - January 23

• Resolution #CM20170110.1021

  to approve any Council and Administration to attend the Electoral Boundaries Public Hearing, scheduled to be held January 23 in St. Paul and to register Reeve Upham to make a presentation at the Public Hearing.

  Carried

8.7

Growing Rural Tourism Conference - Feb. 13-15

• Resolution #CM20170110.1022

  to approve Councillor Dach to attend the Growing Rural Tourism Conference from February 13-15, 2017.

  Carried

8.8

Economic Developers Alberta Conference - March 22-24

• Resolution #CM20170110.1023

  to approve any members of Council who are available to attend the 2017 Annual Economic Developers Alberta Conference from March 22 to 24 in Banff. 

  Carried

8.9

Date for Public Auction of Lands

• Resolution #CM20170110.1024

  to set the date for the Public Auction of Lands for May 9, 2017 at 11:00 a.m.

  Carried

8.10

Rezoning Application for PSW 7-58-9-W4

• Resolution #CM20170110.1025

  that the owner of PSW 7-58-9-W4 prepare an area structure plan at no cost to the County, as per the requirements in the MDP for a multi-lot subdivision, before proceeding with the Bylaw.  

  Carried

8.11

Road Cancellation - Road Plan 4016BM in SE 29-55-8-W4

• Resolution #CM20170110.1026

  Motion to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statues of Alberta 2000, as amended.

   

  WHEREAS, Council has determined that the lands hereafter described by the existing road plan are no longer required for the travelling public due to the existence of an alternate route,

   

  WHEREAS, the County of St. Paul will register the new survey road plan.

   

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

  All that portion of Road Plan 4016BM in SE 29-55-8-W4 containing 1.834 hectares (4.53 acres) more or less. 

  Excepting thereout all mines and minerals.

  Carried

8.12

Bylaw No. 2017-1 - Licence Road Allowance

• Resolution #CM20170110.1027

  to give first reading to Bylaw No. 2017-01, Licence Agreement for road allowance located between NW 13-56-5-W4 and NE 14-56-5-W4.  

  Carried

8.13

Request for Permission to Clear Small Brush and Dead Fall

• Resolution #CM20170110.1028

  to approve the request to clear small brush and deadfall on the undeveloped road allowance between NE 22-57-10-W4 and NW 23-57-10-W4, subject to approval from public lands and at no cost to the County.   

  Carried

8.14

John Holley - Request for Compensation

Reeve Upham recessed the meeting at 11:55 a.m. and reconvened the meeting at 12:04 p.m. with all members present.

• Resolution #CM20170110.1029

  to deny the request for further compensation on the NW 13-57-6-W4, as the landowner was compensated based on the agreement negotiated.

  Carried

8.15

Seed Plant Convention

• Resolution #CM20170110.1030

  to approve Councillor Amyotte to attend the Seed Plant Convention from January 11 to 13, 2017 in Edmonton.

  Carried

8.16

2017 Professional Vegetation Managers Assn. Conference

• Resolution #CM20170110.1031

  to approve Keith Kornelsen, Ag Fieldman and Warren Leister, Assistant Ag Fieldman to attend the Professional Vegetation Managers Association Conference from February 28 to March 2 in Edmonton.  

  Carried

8.17

Assessment Review Board Training

• Resolution #CM20170110.1032

  to approve Kyle Attanasio to attend the Assessment Review Board Training in Edmonton. 

  Carried

8.18

Water Rates

• Resolution #CM20170110.1033

  to approve the monthly service charges and the usage charge per cubic meter for all residents and businesses within the Hamlets of Ashmont, Lottie Lake and Mallaig.

  Carried

8.19

-

8.20

-

8.21

-

8.22

-

9.

Correspondence

10.

Reports

10.1

CAO Report

 

 

• Resolution #CM20170110.1034

  to accept the CAO Report as presented. 

  Carried
• Resolution #CM20170110.1035

  to approve Reeve Upham, Deputy Reeve Cliff Martin and Sheila Kitz, CAO to attend the Meeting with Minister Larivee Minister of Municipal Affairs and the Town of St. Paul on February 21 to discuss ICF's.  

  Carried

11.

Upcoming Meetings

11.1

January 11 at 5:30 p.m. - Club Root Meeting @ Flat Lake Hall

11.2

Jan. 13 @ 9:30 a.m. - AAMD&C Zone Meeting

11.3

Jan. 19 @ 6:00 p.m. - Elk Point Airport Committee - Open to all of Council

11.4

Jan. 23 - 27 - Ag Service Board Conference

12.

Financial

12.1

Listing of Accounts Payable

• Resolution #CM20170110.1036

  to file the listing of Accounts Payable for the month of December, 2017 as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  20016	Dec. 6, 2016	27319	$  20,629.00
  20033	Dec. 8, 2016	27320 - 27413	$855,909.97
  20051	Dec. 15, 2016	27414 - 27466	$979,883.55
  20025	Dec. 16, 2016	Direct Deposit	$  18,675.45
  20065	Dec. 22, 2016	27467 - 27522	$317,735.14
  20067	Dec. 22, 2016	Direct Deposit	$  88,743.21

  Carried

12.2

Budget to Actual

• Resolution #CM20170110.1037

  to approve the budget to actual as of December 31, 2016, for information.

  Carried

12.3

Council Fees - January Payroll Reminder

13.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  12:36 p.m.

 

These minutes approved this 14th day of February, 2017.

 

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer