County of St. Paul No 19

Public Works Meeting

Minutes

Meeting #:
Date:	Thursday, January 24, 2019
Time:	7:00 P.m. - 9:00 P.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

Present

• Councillor Darrell Younghans, Division 1
• Councillor Kevin Wirsta, Division 2
• Councillor Cliff Martin, Division 3
• Councillor Maxine Fodness, Division 4
• Councillor Dale Hedrick, Division 5
• Councillor Laurent Amyotte, Division 6

Absent

• Reeve Steve Upham

Staff Present

• Sheila Kitz, CAO
• Tim Mahdiuk, Director of Community Services
• Phyllis Corbiere, Executive Assistant
• Mark Chileen, Director of Public Works
• Ken Warholik, Assistant PW Superintendent
• Tony Devlin, Public Works Supervisor

Guests

• Pamela Walters, Consultant with P Walters Consulting Ltd.

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1.

Call to Order

The Public Works Meeting of the County of St. Paul No. 19 was called to order by Deputy Reeve Maxine Fodness at 7:00 p.m. 

2.

Minutes Approval

• Resolution PW20190124.1001
  Moved By: Councillor Maxine Fodness

  to approve the Minutes of the November 27, 2018 Public Works Meeting with an amendment to Item 15.9 to include the following wording at the end of the motion:

  and when drainage is happening on private property.

  Carried

3.

Addition to Agenda and Acceptance of Agenda

• Resolution PW20190124.1002
  Moved By: Councillor Darrell Younghans

  to approve the agenda of the January 24, 2019 Public Works Meeting with the following additions:

  4.1  Saddle Lake Gravel Pit

  15.4  Travel Time 

  Carried

5.

Closed Session

• Resolution PW20190124.1003
  Moved By: Councillor Darrell Younghans

  to move into closed session as per Sections 17 and 29, Division 2, Part 1 of the FOIP Act at 7:05 p.m. 

  Carried

  Pamela Walters, Consultant with P Walters Consulting, as well as Staff Sheila Kitz, Tim Mahdiuk, Phyllis Corbiere, Mark Chileen, Tony Devlin, Ken Warholik, remained during part of the closed session.

   

  Pamela Walters, Tim Mahdiuk, Mark Chileen, Ken Warholik and Tony Devlin left the meeting at 8:02 p.m. 

  Sheila Kitz and Phyllis Corbiere remained to provide information to Council as requested.

  Tim Mahdiuk entered the meeting at 8:15 p.m. 

   

  
  
• Resolution PW20190124.1004
  Moved By: Councillor Dale Hedrick

  to revert to an open meeting.  Time:  8:23 p.m. 

  Carried

  Mark Chileen, Ken Warholik, Tony Devlin and Danny Weinmeier entered the meeting at 8:23 p.m. 

  
  
• Resolution PW20190124.1005
  Moved By: Councillor Darrell Younghans

  to appoint Tim Mahdiuk as Interim CAO in the absence of CAO Sheila Kitz. 

  Carried
• Resolution PW20190124.1006
  Moved By: Councillor Cliff Martin

  to authorize Tim Mahdiuk, Interim CAO, to sign cheques or other documents necessary for the operation of the County of St. Paul, in the absence of the Chief Administrative Officer and that the CAO and Interim CAO will not sign on the same document. 

  Carried
• Resolution PW20190124.1007
  Moved By: Councillor Dale Hedrick

  to increase the salary for Interim CAO to $160,000 per year to perform the duties of the CAO in her absence.

  Carried

4.

Business Arising

4.1

Gravel Pit - Saddle Lake Cree Nation 

Council discussed the request from Saddle Lake Cree Nation regarding crushing gravel.  Public Works will contact Ken Large to see what they have for gravel and discuss their request further.

6.

Road and Bridge Construction

6.1

Road and Bridge Construction in Progress

Tony Devlin, Public Works Supervisor, reported on the following:

• Looy (Twp Rd 582 East of Hwy 36) - grade has been raised through slough area.  Gravel has been added.

Council discussed the winter projects:

1. RGE RD 110 North of 646 - Borrow pit secured; Waiting on approval from Alberta Environment
2. TWP RD 580 West of RGE RD 101 1/2mile - Designed and borrow pit secured; Waiting on approval from Alberta Environment,
3. RGE RD 92 North 594 - Waiting on Alberta Environment approval,
4. RGE RD 43 North of TWP RD 570 lower grade and install culvert - quote to bore was too high, 
5. Brushing at Lac Bellevue camp site expansion before March 15^th

6.2

Maintenance

Ken Warholik reported on the following:

• Mulching ROW’s, MCS net tower site for water line.  Will continue until February 14th.
• Winging ditches. Difficult year for graders peeling up grass due to lack of frost.
• Hauling sand from Kinjerski pit to transfer station for future pickling.

7.

Oiling

7.1

Cold Mix

Tony Devlin reported on the following:

• Working on Cold mix design specific to aggregate in the pit.  
• Tender for mixing up to 70,000 tonnes of cold mix going out next week.

8.

Gravel & Crusher

8.1

Gravel/Crusher

Mark Chileen reported on the following:

• JMB unable to replace gravel they took from the CN pit with gravel from their Fork Lake Pit.  To honor their contract, they will move gravel to the Batty Lake Pit.  Will be done by the end of March 
• Golden Gate Pit - waiting on approval.
• Ken Gogowich is leading further gravel exploration.  They haven't found anything significant yet.

9.

Water & Sewer

9.1

Water & Sewer

Danny Weinmeier reported on the following:

• Presented Council with a summary reporting water consumption/loss.
• Continuing to replace meters.  

Lafond waste transfer station operational

• Meter tested and is communicating well with the office.
• Haulers beginning to use it.

10.

Dust Controls

Nothing new to report.

11.

Shop and Equipment

11.1

Shop and Equipment

• Wheel bearings on 14m Graders are failing and they are off warranty. Public Works is working with Finning to pressure Cat for some assistance as this is a common problem with these graders.

12.

Industry Liaison

12.1

Industry Liaison

• Road use with Secure to help fund repairs. They have been invoiced.
• Plans for road construction in 2019 with CNRL - RGE RD 61 North of Willow Range Road down to river flats and TWP RD 555 East 1 mile off Northern Valley Road.

13.

Environmental

Mark Chileen provided an overview:

-  First Nation Consultation

• Recent meeting with Government - Proposed changes to have more projects requiring FNC.

-  Water Act

• For winter projects - TFA
• Meeting scheduled with Alberta Environment Feb 1^st to discuss upcoming projects around water courses.

14.

Parks

Brushing has been done at Lac Bellevue.  There is room to develop 6 stalls.  MCSNet will put up a tower for WIFI at Lac Bellevue.

JimCor is done boring the power at Floatingstone.

15.

Subdivision and Hamlet

15.1

Subdivisions and Hamlets

Chipping will be done in Crestivew to make it safe until the spring when it can be brushed completely.  

16.

Other

16.1

Resident Concern

• Resolution PW20190124.1008
  Moved By: Councillor Laurent Amyotte

  that Public Works look at the flow of water from SE 13-58-10-W4 in the Spring and if it's not damaging County infrastructure then the County will not enter onto the land to clear the drainage ditch, as requested by the landowner.

  Carried

16.2

Request to Reduce Invoice for Installing Culvert

• Resolution PW20190124.1009
  Moved By: Councillor Cliff Martin

  to deny the request from the owner of N 1/2 NW 22-56-10-W4 to reduce the invoice for installing a culvert on an unauthorized approach that the landowner built.

  Carried

16.3

Widening Approach on Range Road 104 off Highway 28

• Resolution PW20190124.1010
  Moved By: Councillor Darrell Younghans

  that Public Works contact Alberta Transportation to discuss widening the approach on Range Road 104 off of Highway 28

  Carried

16.4

Compensation for Travel Time

• Resolution PW20190124.1011
  Moved By: Councillor Cliff Martin

  to refer discussion on compensation for travel time to the Policy Committee meeting. 

  Carried

17.

Adjournment

Business on the agenda being concluded, Chairman M. Fodness adjourned the meeting.

Time: 9:45 p.m.