County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, December 11, 2018
Time:	10:00 A.m. - 3:00 P.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

Closed Session

5.1

Closed Session

6.

Business Arising from Minutes

6.1

Bylaw 2018-19 - Bylaw Enforcement Officer Bylaw

6.2

Bylaw 2018-20 - Cannabis Consumption Bylaw

6.3

Bylaw 2018-21 - Bylaw to Rescind Undeveloped Road Allowance

7.

Delegation

7.1

11:00 a.m. - MS Society, Brenda Rosychuk

7.2

11:30 a.m. - Lakeland Cross Country Ski Club

8.

New Business

8.1

2019 Interim Municipal Budget

8.2

2019 Library Board Budget

8.3

Northern Lights Library Board Request for Funding Increase

8.4

Bylaw 2018-22 - Non-Profit Community Organizations Tax Exemption Bylaw

8.5

Bylaw 2018-23 - Borrowing Bylaw - Master Card Account

8.6

County Credit Cards

8.7

Bylaw 2018-24 - Borrowing Bylaw for Current Expenditures

8.8

Bylaw 2018-25-Loan Guarantee on Behalf of the Elk Point Regional Allied Arts

8.9

Bylaw 2018-26 - Fee Schedule Bylaw

8.10

Bylaw 2018-27 Utility Bylaw

8.11

Bylaw 2018-28 - Borrowing Bylaw - Township Road 582

8.12

Bylaw 2018-29 - Inter-Municipal Subdivision and Development Appeal Board

8.13

Inter-Municipal Subdivision and Development Appeal Board Agreement

8.14

Inter-Municipal Subdivision and Development Appeal Board Members at Large

8.15

Procurement Policy ADM-26

8.16

Statutory and Declared Holidays Policy HR-30

8.17

Private Gravel Sales Policy PW-59

8.18

Council Remuneration and Expenses Policy ADM-81

8.19

Employee On-Call Policy HR-101

8.20

Social Media Policy ADM-129

8.21

Employee Business Expenses Policy HR-131

8.22

St. Paul Town and County Joint Fire Services Agreement

8.23

Purchase new Command Unit for St. Paul Fire Department

8.24

2018 Allocation of Recreational Facilities Grants

8.25

Elk Point Recreation Grant Funding

8.26

Request for Grant Funding - St. Paul Municipal Seed Cleaning Association

8.27

Request for Funding - St. Paul 4-H Light Horse Club

8.28

Town of Elk Point Economic Development Committee

8.29

Economic Developers Conference

8.30

Agreement with Enterprise

8.31

Pipe Locator

8.32

Request to Permit Structures on Environmental Reserve - Carleton

8.33

December Public Works Meeting

8.34

Management Definitions Policy HR-2

Management Definitions Policy HR-2 was approved by the Policy Committee on December 7th, but we missed adding it to the agenda for Council approval.

We are looking for a motion to approve Management Definitions Policy HR-2 as per the recommendations of the Policy Committee. 

8.35

Rebranding

8.36

Funding for Mallaig Ag Society

In March 2018, The Mallaig Ag Society requested $50,000 as well as a funding commitment of $187,500 for 2019 if they were successful with their CFEP grant application.  Council allocated $50,000 in the 2018 budget, but the funds were not paid out as the scope of the project changed.  

Following their presentation to Council at the November 13th Council meeting,  Council discussed providing the Mallaig Ag Society with $87,500 from the 2018 budget.

We are looking for a motion to provide the Mallaig Ag Society with $87,500 to be paid from the 2018 budget.  

8.37

Seed Cleaning Association Convention

8.38

Stop Sign and Intersection of Murphy Road and HWY 646

8.39

FCSS Report - Convention

9.

Correspondence

10.

Reports

10.1

CAO Report

CAO Report to be presented at the meeting.

11.

Upcoming Meetings

12.

Financial 

12.1

Budget to Actual

12.2

Listing of Accounts Payable

A listing of Accounts Payable will be provided for Council's review.

12.3

Council Fees

Council fees for the past month will be circulated for review.

13.

Adjournment