County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, December 11, 2018
Time:	10:00 A.m. - 3:00 P.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

Present

• Reeve Steve Upham
• Councillor Darrell Younghans, Division 1
• Councillor Kevin Wirsta
• Councillor Cliff Martin
• Councillor Maxine Fodness
• Councillor Dale Hedrick, Division 5
• Councillor Laurent Amyotte, Division 6

Staff Present

• Shelia Kitz, CAO
• Tim Mahdiuk, Director of Community Services
• Kyle Attanasio, Director of Corporate Services
• Phyllis Corbiere, Executive Assistant
• Mark Chileen, Director of Public Works
• Kaitlyn Kenney, Municipal Intern

---

1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:06 a.m.

2.

Minutes

• Resolution CM20181211.1001
  Moved By: Councillor Cliff Martin

  to approve the November 13, 2018 Council Meeting minutes with correction to the spelling of CAO Sheila Kitz in the attendee list. 

  Carried

3.

Bank Reconciliation

• Resolution CM20181211.1002
  Moved By: Councillor Laurent Amyotte

  to adopt the Bank Reconciliation for the month ending November 30, 2018.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

• Resolution CM20181211.1003
  Moved By: Councillor Laurent Amyotte

  to adopt the agenda for the Regular Meeting of Council for December 11, 2018 with the following additions:

  8.34  Management Definitions Policy HR-2

  8.35  Rebranding

  8.36  Funding for Mallaig Ag Society

  8.37  Seed Cleaning Association Convention 

  8.38  Stop Sign at Intersection of Murphy Road and HWY 646

  8.39  FCSS Report from Convention 

  Carried

5.

Closed Session

• Resolution CM20181211.1004
  Moved By: Councillor Kevin Wirsta

  that pursuant to Section 197(2) of the MGA, County Council move into closed session and close the meeting to the public as per Sections 17 and 27, Division 2, Part 1 of the FOIP Act.

  Carried

5.1

Closed Session

Meredith Kerr, St. Paul Journal, left the Council Meeting at 10:12 a.m.

Staff - Tim Mahdiuk, Mark Chileen, Kyle Attanasio and Kaitlyn Kenney left the Council Room at 10:51 a.m. 

Staff- Sheila Kitz and Phyllis Corbiere remained during closed session to provide information as required.

Meredith Kerr and Staff all reentered the Council Room at 11:22 a.m. 

• Resolution CM20181211.1005
  Moved By: Councillor Cliff Martin

  to revert to an open meeting at 11:22 a.m. 

  Carried
• Resolution CM20181211.1008
  Moved By: Councillor Darrell Younghans

  to deny the request from the owner of Lot 8, Block 4, Plan 1193TR for a decrease in assessment for 2018 as the appeal period has passed.

  Carried
• Resolution CM20181211.1009
  Moved By: Councillor Cliff Martin

  to accept the assets and liabilities and any subsequent fees associated with the dissolution of the St. Paul Ambulance Society.

  Carried
• Resolution CM20181211.1010
  Moved By: Councillor Maxine Fodness

  that the net funds from the dissolution of the St. Paul Ambulance Society be set aside into a Community Reserve Fund.

  Carried
• Resolution CM20181211.1011
  Moved By: Councillor Dale Hedrick

  to accept and approve the assignment of the lease with Prairie Emergency Medical Systems for the ambulance building.  

  Carried
• Resolution CM20181211.1012
  Moved By: Councillor Kevin Wirsta

  that administration negotiate a lease to own for the ambulance building, with Alberta Health Services.

  Carried
• Resolution CM20181211.1013
  Moved By: Councillor Dale Hedrick

  to assist MCSNet with a mail out to the residents in the Hamlet of Mallaig regarding high speed internet.  

  Carried
• Resolution CM20181211.1014
  Moved By: Councillor Cliff Martin

  to approve Council Remuneration effective January 1, 2019 as follows:

  • Base Councilor Salary-$2308/month
  • Base Deputy Reeve Salary-$2748/month
  • Base Reeve Salary-$3188/month
  • Committee Meeting Rate-$209
    • Top Up Per Diem for Committees that pay at a different rate
  • Out of County Meeting Rates-over 170 km one way - $264
  • Travel Time for overnight
    • Up to 340 km one way-1/2 day each way
    • Over 340 km one way-1 day each way
  • Member at Large-$165 per meeting
  • Mileage-CRA Rates
  • Cell Phone Allowance-$100
  • Lodging
    • By Receipt or 
    • $50 per night if providing own accommodations
  • Meals
    • By Receipt or 
    • $15 Breakfast, $25 Lunch, $30 Dinner
  • Parking/Taxi-By Receipt
  Carried
• Resolution CM20181211.1015
  Moved By: Councillor Darrell Younghans

  to approve salary grid changes to align with job descriptions, as discussed during budget deliberations.

  Carried

7.

Delegation

7.1

11:00 a.m. - MS Society, Brenda Rosychuk

Brenda Rosychuk entered the Council Room at 11:22 a.m. to discuss the Annual Lakeland Jayman Built MS Walk.  Ms. Rosychuk informed Council that their group has raised the highest per capita in Canada for the last ten years and they are continually working to get more people involved and increase the amount of money raised.  She requested that the County consider entering a team for the walk and also requested a donation.  

Following her presentation, Brenda Rosychuk left the Council Room at 11:34 a.m. 

• Resolution CM20181211.1006
  Moved By: Councillor Kevin Wirsta

  to approve a $1,000 donation for the Annual Lakeland Jaymnan Built MS Walk to be held in May 2019. 

  Carried

7.2

11:30 a.m. - Lakeland Cross Country Ski Club

Pierre Lamoureux, President of the Lakeland Cross Country Ski Club entered the Council Room at 11:35 a.m. 

Mr. Lamoureux then informed Council that they are looking for a new location for their Cross Country Ski Club as this is the last year they will be using the private property located at NE 29-58-9-W4.  They requested that Council consider permitting them to groom ski trails at the Westcove Municipal Campground.  They require the road into the campsite and the parking lot to be cleared and they will groom the trails.  

The delegation left the Council Room at 11:54 a.m. 

• Resolution CM20181211.1007
  Moved By: Councillor Laurent Amyotte

  enter into an agreement with the Lakeland Cross Country Ski Club to use the Westcove Municipal Campground for the remainder of the current skiing season.

  Carried

8.

New Business

6.

Business Arising from Minutes

6.1

Bylaw 2018-19 - Bylaw Enforcement Officer Bylaw

• Resolution CM20181211.1016
  Moved By: Councillor Laurent Amyotte

  to give first reading to Bylaw 2018-19, Bylaw Enforcement Officer Bylaw.

  Carried
• Resolution CM20181211.1017
  Moved By: Councillor Darrell Younghans

  to give second reading to Bylaw 2018-19.

  Carried
• Resolution CM20181211.1018
  Moved By: Councillor Maxine Fodness

  to present Bylaw 2018-19 at this meeting for third reading.

  Carried Unanimously
• Resolution CM20181211.1019
  Moved By: Councillor Dale Hedrick

  to give third reading to Bylaw 2018-19.

  Carried

6.2

Bylaw 2018-20 - Cannabis Consumption Bylaw

• Resolution CM20181211.1020
  Moved By: Councillor Darrell Younghans

  to give second reading to Bylaw 2018-20, the Cannabis Consumption Bylaw.

  Carried
• Resolution CM20181211.1021
  Moved By: Councillor Dale Hedrick

  to give third reading to Bylaw 2018-20. 

  Carried

6.3

Bylaw 2018-21 - Bylaw to Rescind Undeveloped Road Allowance

• Resolution CM20181211.1022
  Moved By: Councillor Cliff Martin

  to give second reading to Bylaw 2018-21 to Rescind Undeveloped Road Allowances. 

  Carried
• Resolution CM20181211.1023
  Moved By: Councillor Maxine Fodness

  to give third reading to Bylaw 2018-21.

  Carried

8.

New Business

8.1

2019 Interim Municipal Budget

• Resolution CM20181211.1024
  Moved By: Councillor Maxine Fodness

  to approve the interim budget for the year 2019, as per section 242(2) of the MGA   

        Operating and Capital Revenues                        $37,120,463

        Debenture & Funding from Restricted Surplus     $  4,441,256

        Operations Expenditures                                   $ 29,348,117

        Replacement Reserves                                      $     139,800

        Debenture Repayment                                      $     773,359

        Capital Expenditures                                         $11,201,152

        Surplus                                                            $      99,921

  Carried

8.2

2019 Library Board Budget

• Resolution CM20181211.1025
  Moved By: Councillor Laurent Amyotte

  to approve the County of St. Paul Library Board's request for funding in the amount of $133,954.82, an increase of $15,000 from 2018.

  Carried

8.3

Northern Lights Library Board Request for Funding Increase

• Resolution CM20181211.1026
  Moved By: Councillor Laurent Amyotte

  to approve the proposed levy increase of $0.08 per capita for the Northern Lights Library Board to $5.15 effective January 1, 2019.

  Carried

8.4

Bylaw 2018-22 - Non-Profit Community Organizations Tax Exemption Bylaw

• Resolution CM20181211.1027
  Moved By: Councillor Maxine Fodness

  to give first reading to Bylaw 2018-22, Non-Profit Community Organizations Tax Exemption Bylaw.

  Carried
• Resolution CM20181211.1028
  Moved By: Councillor Cliff Martin

  to give second reading to Bylaw 2018-22.

  Carried
• Resolution CM20181211.1029
  Moved By: Councillor Darrell Younghans

  to present Bylaw 2018-22 for third reading. 

  Carried Unanimously
• Resolution CM20181211.1030
  Moved By: Councillor Laurent Amyotte

  to give third reading to Bylaw 2018-22.

  Carried

8.5

Bylaw 2018-23 - Borrowing Bylaw - Master Card Account

• Resolution CM20181211.1031
  Moved By: Councillor Dale Hedrick

  to give first reading to Bylaw 2018-23, Master Card Borrowing Bylaw.

  Carried
• Resolution CM20181211.1032
  Moved By: Councillor Laurent Amyotte

  to give second reading to Bylaw 2018-23.

  Carried
• Resolution CM20181211.1033
  Moved By: Councillor Cliff Martin

  to present Bylaw 2018-23 for third reading.

  Carried Unanimously
• Resolution CM20181211.1034
  Moved By: Councillor Darrell Younghans

  to give third reading to Bylaw 2018-23.

  Carried

8.6

County Credit Cards

• Resolution CM20181211.1036
  Moved By: Councillor Maxine Fodness

  to approve Phyllis Corbiere, Janice Fodchuk and DD Skawronski for a County Credit Card for the 2019 calendar year, as per Policy ADM-77.

  Carried

8.7

Bylaw 2018-24 - Borrowing Bylaw for Current Expenditures

• Resolution CM20181211.1036
  Moved By: Councillor Laurent Amyotte

  to give first reading to Bylaw 2018-24, Borrowing Bylaw for Current Expenditures.

  Carried
• Resolution CM20181211.1037
  Moved By: Councillor Dale Hedrick

  to give second reading to Bylaw 2018-24.

  Carried
• Resolution CM20181211.1038
  Moved By: Councillor Maxine Fodness

  to present Bylaw 2018-24 for third reading.

  Carried Unanimously
• Resolution CM20181211.1039
  Moved By: Councillor Cliff Martin

  to give third reading to Bylaw 2018-24.

  Carried

8.8

Bylaw 2018-25-Loan Guarantee on Behalf of the Elk Point Regional Allied Arts

• Resolution CM20181211.1040
  Moved By: Councillor Kevin Wirsta

  to give first reading to Bylaw 2018-25, Elk Point Regional Allied Arts Loan Guarantee Bylaw.

  Carried
• Resolution CM20181211.1041
  Moved By: Councillor Darrell Younghans

  to give second reading to Bylaw 2018-25.

  Carried
• Resolution CM20181211.1042
  Moved By: Councillor Laurent Amyotte

  to present Bylaw 2018-25 for third reading. 

  Carried Unanimously
• Resolution CM20181211.1043
  Moved By: Councillor Dale Hedrick

  to give third reading to Bylaw 2018-25.

  Carried

8.9

Bylaw 2018-26 - Fee Schedule Bylaw

• Resolution CM20181211.1044
  Moved By: Councillor Maxine Fodness

  to give first reading to Fee Schedule Bylaw 2018-26 with the following amendments:

  • Remove 16' Landroller
  • Add to Plastic Mulcher "for tree Planting"
  Carried
• Resolution CM20181211.1045
  Moved By: Councillor Cliff Martin

  to give second reading to Bylaw 2018-26.

  Carried
• Resolution CM20181211.1046
  Moved By: Councillor Kevin Wirsta

  to present Bylaw 2018-26 for third reading.

  Carried Unanimously
• Resolution CM20181211.1047
  Moved By: Councillor Darrell Younghans

  to give third reading to Bylaw 2018-26.

  Carried

8.10

Bylaw 2018-27 Utility Bylaw

• Resolution CM20181211.1048
  Moved By: Councillor Dale Hedrick

  to give first reading to Bylaw 2018-27, Utility Bylaw with amendments to the sewer flat rates as follows:

  • Heritage Homes - 20054.1 - $100 
  • Heritage Homes - 30012.1 - $100 
  • Ashmont School - 30009.1 - $600 
  Carried
• Resolution CM20181211.1049
  Moved By: Councillor Maxine Fodness

  to give second reading to Bylaw 2018-27.

  Carried
• Resolution CM20181211.1050
  Moved By: Councillor Cliff Martin

  to present Bylaw 2018-27 for third reading.

  Carried Unanimously
• Resolution CM20181211.1051
  Moved By: Councillor Kevin Wirsta

  to give third reading to Bylaw 2018-27.

  Carried

8.11

Bylaw 2018-28 - Borrowing Bylaw - Township Road 582

• Resolution CM20181211.1052
  Moved By: Councillor Laurent Amyotte

  to give first reading to Bylaw 2018-28, Borrowing Bylaw for Township Road 582.

  Carried

8.12

Bylaw 2018-29 - Inter-Municipal Subdivision and Development Appeal Board

• Resolution CM20181211.1053
  Moved By: Councillor Maxine Fodness

  to give first reading to Bylaw 2018-29, the Inter-Municipal Subdivision and Development Appeal Board Bylaw, as per the recommendations of the Policy Committee.

  Carried
• Resolution CM20181211.1054
  Moved By: Councillor Cliff Martin

  to give second reading to Bylaw 2018-29.

  Carried
• Resolution CM20181211.1055
  Moved By: Councillor Kevin Wirsta

  to present Bylaw 2018-29 for third reading.

  Carried Unanimously
• Resolution CM20181211.1056
  Moved By: Councillor Darrell Younghans

  to give third reading to Bylaw 2018-29.

  Carried

8.13

Inter-Municipal Subdivision and Development Appeal Board Agreement

• Resolution CM20181211.1057
  Moved By: Councillor Cliff Martin

  to enter into an agreement with the Summer Village of Horseshoe Bay, the Town of Elk Point and the Town of St. Paul to establish an Inter-Municipal Subdivision and Development Appeal Board.  The Agreement will take effect on January 15, 2019.

  Carried

8.14

Inter-Municipal Subdivision and Development Appeal Board Members at Large

• Resolution CM20181211.1058
  Moved By: Councillor Laurent Amyotte

  to readvertise for members to sit on the SDAB.

  Carried

8.15

Procurement Policy ADM-26

• Resolution CM20181211.1059
  Moved By: Councillor Darrell Younghans

  to approve Procurement Policy ADM-26, as per the recommendations of the Policy Committee.

  Carried

8.16

Statutory and Declared Holidays Policy HR-30

• Resolution CM20181211.1060
  Moved By: Councillor Cliff Martin

  to approve Policy HR-30, the Statutory and Declared Holidays Policy, as per the recommendations of the Policy Committee.

  Carried

8.17

Private Gravel Sales Policy PW-59

• Resolution CM20181211.1061
  Moved By: Councillor Maxine Fodness

  to approve Policy PW-59, the Private Gravel Sales Policy, as per the recommendations of the Policy Committee.

  Carried

8.18

Council Remuneration and Expenses Policy ADM-81

• Resolution CM20181211.1062
  Moved By: Councillor Darrell Younghans

  to approve Council Remuneration and Expenses Policy ADM-81, as amended.

  Carried

8.19

Employee On-Call Policy HR-101

• Resolution CM20181211.1063
  Moved By: Councillor Cliff Martin

  to approve Policy HR-101, the Employee On-Call policy with an amendment to include compensation for on-call Supervisors.

  Carried

8.20

Social Media Policy ADM-129

• Resolution CM20181211.1064
  Moved By: Councillor Maxine Fodness

  to approve Social Media Policy ADM-129, as recommended by the Policy Committee.

  Carried

8.21

Employee Business Expenses Policy HR-131

• Resolution CM20181211.1065
  Moved By: Councillor Cliff Martin

  to approve Policy ADM-131, the Employee Business Expenses Policy, as amended to align with Council compensation for lodging.

  Carried

8.22

St. Paul Town and County Joint Fire Services Agreement

• Resolution CM20181211.1066
  Moved By: Councillor Darrell Younghans

  to approve the St. Paul Town and County Joint Fire Services Agreement for a two-year term commencing January 1, 2019. 

  Carried

8.23

Purchase new Command Unit for St. Paul Fire Department

• Resolution CM20181211.1067
  Moved By: Councillor Dale Hedrick

  to approve the purchase of a new command unit for the St. Paul Fire Department up to $52,000 to be fully funded by the Alberta Transportation Highway Reserve Account.  

  Carried

8.24

2018 Allocation of Recreational Facilities Grants

• Resolution CM20181211.1068
  Moved By: Councillor Cliff Martin

  to approve the allocation of the 2018 Recreational Facilities Grants as follows:

  Ashmont Legion	$2,400
  Ashmont Seniors Club	$2,400
  Boscombe Community Hall	$4,600
  Camp Whitney Society	$2,400
  Cork Hall Association	$2,400
  Ferguson Flats Association	$2,400
  Frog Lake Community Club	$2,400
  Haying in the 30’s	$2,400
  Heinsburg Community Club	$4,600
  Lac Sante Family Rec. Society	$1,500
  Mallaig & District Museum	$2,400
  Mallaig & District Seniors	$4,600
  Mallaig Chamber of Commerce	$2,400
  Mallaig Legion	$4,600
  McRae Recreation Centre	$2,400
  St. Lina Senior Dew Drop Inn Club	$2,400
  St. Vincent Recreation Centre	$2,400
  Sugden Community Centre	$2,400
  Riverview Seniors	$730
  Ashmont Ag Society	$4,000
  Elk Point Ag Society - A.G. Ross Arena	$12,500
  Elk Point Ag Society - Livestock Div.	$3,000
  Lac Bellevue Rec. & Ag. Society	$4,500
  Mallaig & District Ag Society	$14,500
  St. Lina Ag Society	$3,000
  St. Paul and District Ag Society	$10,000
  Stoney Lake Community Association	$7,300

  Carried

8.25

Elk Point Recreation Grant Funding

• Resolution CM20181211.1069
  Moved By: Councillor Kevin Wirsta

  to allocate the Elk Point Recreation Grant funding as follows:

  • $2,000 - Elk Point Figure Skating Club
  • $8,000 - Elk Point Regional Allied Arts
  • $15,000 - CG Baker Arena
  • $18,000 - Elk Point Curling Club
  • $30,000 - AG Ross Arena
  Carried

8.26

Request for Grant Funding - St. Paul Municipal Seed Cleaning Association

• Resolution CM20181211.1070
  Moved By: Councillor Laurent Amyotte

  to approve a $5500 grant for the St. Paul Municipal Seed Cleaning Association, to help offset their operating expenses.  

  Carried

8.27

Request for Funding - St. Paul 4-H Light Horse Club

Councillor Wirsta declared a conflict of interest and left the Council Room at 2:59 p.m. and reentered the Council room at 3:01 p.m. following the Council decision.

• Resolution CM20181211.1071
  Moved By: Councillor Maxine Fodness

  to approve a donation of $1500 for the St. Paul Light Horse 4-H Club.

  Carried

8.28

Town of Elk Point Economic Development Committee

• Resolution CM20181211.1072
  Moved By: Councillor Cliff Martin

  to table the CARES report until Council has the opportunity to review it.

  Carried

8.29

Economic Developers Conference

• Resolution CM20181211.1073
  Moved By: Councillor Cliff Martin

  to approve any Councillors and appropriate staff to attend the Economic Developers Alberta Conference to be held April 3-5, 2019 in Banff.  

   
  Carried

8.30

Agreement with Enterprise

• Resolution CM20181211.1074
  Moved By: Councillor Darrell Younghans

  to approve Administration to enter into agreement with Enterprise Fleet Management to implement the leasing program for light trucks.

  Carried

8.31

Pipe Locator

• Resolution CM20181211.1075
  Moved By: Councillor Dale Hedrick

  to approve the purchase of the pipe locator up to $10,000 to be paid from the 2018 Capital Budget, subject to a successful demo to staff.

  Carried

8.32

Request to Permit Structures on Environmental Reserve - Carleton

• Resolution CM20181211.1076
  Moved By: Councillor Dale Hedrick

  to enter into an encroachment agreement with the owner of Lot 30, Block 1, Plan 7620518 at Upper Mann Lake to accommodate the boathouse which is encroaching on Lot 43R, Block 1, Plan 7620518 at the owner’s expense.  Also that the owner be responsible to move the shed encroaching on the Municipal Reserve property.

  Carried

8.33

December Public Works Meeting

• Resolution CM20181211.1077
  Moved By: Councillor Kevin Wirsta

  to cancel the December 25, 2018 Public Works Meeting. 

  Carried

8.34

Management Definitions Policy HR-2

• Resolution CM20181211.1078
  Moved By: Councillor Darrell Younghans

  to approve Management Definitions Policy HR-2, as recommended by the Policy Committee.

  Carried

8.35

Rebranding

• Resolution CM20181211.1079
  Moved By: Councillor Darrell Younghans

  to table discussions on rebranding to the January Council Meeting.

  Carried

8.36

Funding for Mallaig Ag Society

• Resolution CM20181211.1080
  Moved By: Councillor Laurent Amyotte

  to approve $87,500 for the Mallaig Ag Society, to be paid from the 2018 budget.

  Carried

10.

Reports

10.1

CAO Report

• Resolution CM20181211.1083
  Moved By: Councillor Cliff Martin

  to accept the CAO Report as presented. 

  Carried
• Resolution CM20181211.1084
  Moved By: Councillor Darrell Younghans

  to change the speed limit on the Moosehills Road for the gravel portion of the road only. 

  Carried

12.

Financial 

12.1

Budget to Actual

• Resolution CM20181211.1085
  Moved By: Councillor Maxine Fodness

  to approve the budget to actual as of November 30, 2018.

  Carried

12.2

Listing of Accounts Payable

• Resolution CM20181211.1086
  Moved By: Councillor Dale Hedrick

  to file the listing of Accounts Payable as circulated:

  Batch  Cheque Date  Cheque Nos       Batch Amount 

  21972   Nov. 5, 2018     Direct Deposit    $61,668.86

  21976   Nov. 7, 2018     32506-32585     $937,056.29

  21963   Nov. 13, 2018   Direct Deposit    $102,449.20

  21992   Nov. 14, 2018   32586-32635     $160,434.50

  21975   Nov. 15, 2018   Direct Deposit    $178,258.46

  21985   Nov. 15, 2018   Direct Deposit    $       273.75

  21991   Nov. 15, 2018   Direct Deposit    $336,160.26

  22001   Nov. 16, 2018   Direct Deposit    $  92,482.00

  22005   Nov. 19, 2018   Direct Deposit    $   3,000.00

  22013   Nov. 23, 2018   32636 - 32679   $552,104.15

  22030   Nov. 29, 2018   Direct Deposit    $  18,835.46

  22033   Nov. 30, 2019   32680-32723     $958,449.01

  Carried

12.3

Council Fees

• Resolution CM20181211.1087
  Moved By: Councillor Laurent Amyotte

  to approve the Council Fees for the Months of November and December, 2018 as circulated.

  Carried

13.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.

Time: 3:57 p.m.